{"id":1878311,"url":"https://alion.io/job/northwindgrp-knowledge-manager-04223-nw-design","title":"Knowledge Manager 04223 NW Design","company":{"id":2304536,"name":"northwindgrp","domain":"northwindgrp.com","url":"https://alion.io/company/northwindgrp","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":80,"open_postings":9,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Customer Success","role_family":"Customer Success","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Huntsville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":71000,"max_usd":153000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":687},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-03T15:17:54Z","employer_posted_date":"2026-09-03","last_verified_at":"2026-10-19T21:20:27Z","board_verified":true,"closed_at":null,"days_open":46,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":46},"description":"Location: Huntsville, Alabama, or Las Vegas, Nevada or San Antonio Texas\nTitle: Knowledge Manager\nSchedule (FT/PT): Regular Full Time\nTravel Required: Yes (0-25%)\nGovernment Clearance: Ability to Obtain\nAt North Wind Design, “Large Firm Expertise, Small Firm Responsiveness”, is the motto that we put into action every day. We perform high quality planning, engineering, architecture, and professional services in a fast-paced and collaborative environment, with our employees being our greatest asset. We offer you the opportunity to work on exciting and challenging projects for a wide variety of federal clients nationwide. North Wind Design prides ourselves in being responsive to our clients and partners by empowering you to make decisions and build trust on the front lines. We also provide exceptional opportunities for you to develop and grow your career through education, training, certifications, work assignments, and advancement. We also provide additional career growth opportunities across affiliated business lines including Engineering, Environmental, Construction, and Mission Support activities.\nNorth Wind Design has a highly competitive benefits package including 401(k) matching and medical, dental, and life insurance options. We have a formalized mentorship program, professional development through North Wind University, a health & wellness program, and an employee service awards program to enhance your experience and job satisfaction. Additionally, we support the communities where we live and work by taking part in community fundraisers and volunteering through local organizations. North Wind Design is a diverse, veteran-friendly firm that provides the right environment for leaders and results-oriented professionals to thrive. Come join our team!\nPosition Purpose\nLeads, manages, plans, and coordinates document management, information governance, workflow administration, and project knowledge-sharing activities for Military Construction (MILCON) projects to ensure project goals and objectives are accomplished within prescribed schedules, funding parameters, and contractual requirements. Serves as the primary administrator for Project Management Information Systems (PMIS), including platforms such as Kahua, ensuring project information, records, workflows, and documentation are properly managed, maintained, controlled, and accessible throughout the project lifecycle. \nEssential Duties and Responsibilities\nAdminister and maintain Project Management Information Systems (PMIS), including Kahua and other project collaboration platforms.\nDevelop, implement, and manage project document control procedures, workflows, and records management processes.\nEstablish and maintain project filing structures, document repositories, naming conventions, and records retention requirements.\nCoordinate the receipt, review, distribution, tracking, storage, and archival of project documentation.\nManage workflow processes for submittals, Requests for Information (RFIs), meeting minutes, correspondence, change requests, and project approvals.\nMonitor and track document status, review cycles, action items, and approval processes to ensure timely completion.\nEnsure project documentation complies with contractual requirements, agency standards, and organizational policies.\nDevelop and maintain project dashboards, reports, metrics, and performance indicators within PMIS platforms.\nProvide system administration support, user account management, permissions management, and access control.\nCoordinate information sharing among project managers, construction teams, government personnel, designers, contractors, and stakeholders.\nPerform quality reviews of project records to ensure completeness, accuracy, and consistency.\nSupport configuration management, project controls, and project closeout documentation activities.\nFacilitate knowledge capture and lessons learned processes throughout project execution.\nMaintain audit-ready documentation in support of project reviews, inspections, and compliance assessments.\nAdditional Duties and Responsibilities\nDevelop and deliver PMIS user training, onboarding materials, and system operating procedures.\nAssist project leadership with process improvement initiatives and workflow optimization efforts.\nSupport project startup activities, including PMIS configuration and document control implementation.\nParticipate in project meetings and provide documentation, action item tracking, and reporting support.\nAssist in preparing executive reports, presentations, and management briefings.\nSupport coordination of records turnover and project closeout deliverables.\nAssist with proposal development and project mobilization efforts as required.\nConduct periodic audits of project records and workflow compliance.\nPerform other duties as assigned.\nMinimum Qualifications\nEducation\nBachelor's degree in Business Administration, Information Management, Construction Management, Project Management, Engineering, Library Science, Records Management, Information Systems, or a related field.\nEquivalent combination of education and relevant experience may be considered in lieu of degree requirements.\nExperience\nMinimum of 5 years of experience in document control, records management, project controls, knowledge management, or PMIS administration.\nMinimum of 3 years supporting Federal, Department of Defense (DoD), United States Army Corps of Engineers (USACE), Naval Facilities Engineering Systems Command (NAVFAC), or MILCON projects.\nExperience administering Project Management Information Systems (PMIS), including Kahua or similar platforms.\nExperience managing project documentation, workflows, and electronic records for complex construction or infrastructure projects.\nExperience supporting multidisciplinary project teams in a collaborative project environment.\nSkills and Abilities\nStrong knowledge of document control, records management, and information governance principles.\nExperience administering and configuring PMIS platforms such as Kahua, Procore, e-Builder, SharePoint, or similar systems.\nKnowledge of MILCON project delivery processes and construction documentation requirements.\nAbility to design, implement, and improve workflow processes and business procedures.\nStrong organizational and time management skills with exceptional attention to detail.\nAbility to manage large volumes of technical and administrative documentation.\nStrong analytical and problem-solving skills.\nExcellent written, verbal, and interpersonal communication skills.\nAbility to prepare reports, dashboards, metrics, and executive-level summaries.\nProficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Teams.\nKnowledge of document retention requirements, quality assurance processes, and audit support procedures.\nAbility to prioritize tasks and manage multiple assignments in a fast-paced project environment.\nAbility to work effectively with project managers, engineers, contractors, government personnel, and executive leadership.\nSpecial Requirements\nAbility to work on-site at MILCON project locations as required.\nAbility to travel periodically to project sites, client meetings, and training events.\nPossession of a valid driver's license.\nAbility to obtain and maintain a government security clearance if required by contract.\nAbility to maintain confidentiality and protect sensitive project information.\nOccasional extended work hours may be required to support project deadlines and milestones.\nPreferred Qualifications\nProject Management Professional (PMP) certification.\nCertified Records Manager (CRM).\nInformation Governance Professional (IGP).\nCertified Document Controller (CDC).\nKahua Administrator Certification or equivalent PMIS certification.\nCertified Construction Manager (CCM).\nExperience supporting USACE, NAVFAC, AFCEC, GSA, or other Federal construction programs.\nExperience with SharePoint administration and workflow development.\nExperience supporting ISO 9001 Quality Management Systems.\nFamiliarity with configuration management and project controls processes.\nPhysical Demands\nSedentary Work\nThe employee primarily performs work in an office environment requiring prolonged periods of sitting, computer use, data entry, document review, and communication with project stakeholders. Occasional visits to active construction sites may be required to support project coordination efforts. The employee may occasionally lift and carry items weighing up to 15 pounds, such as files, records, or computer equipment. Visual acuity sufficient to review detailed electronic documents, reports, and project records is required.\nREASONABLE ACCOMMODATION: \n\nNorth Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.\nReasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.\nNorth Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.\nProof of citizenship will be required as a condition of employment. \n\nCandidates may be required to obtain and hold a Secret or Higher US Government Clearance.\nThe California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information NW collects and for what purpose. 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