{"id":2666175,"url":"https://alion.io/job/norton-rose-fulbright-office-assistant","title":"Office Assistant","company":{"id":1756075,"name":"Norton Rose Fulbright","domain":"nortonrosefulbright.com","url":"https://alion.io/company/nortonrosefulbright-com","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":77,"open_postings":40,"ghost_share":0,"stale_share":0.925,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Warsaw, Poland"],"countries":["PL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":17500,"max_usd":39000,"period":"year","method":"role_country_seniority_unknown","sample_n":21},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-15T00:00:00Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-11-03T11:47:20Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"Practice Group / Department:\nOffice Management - WarsawJob Description\nNorton Rose Fulbright is a global law firm with more than 3,000 lawyers advising clients across locations in the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East. We provide a full scope of legal services to the world’s preeminent corporations and financial institutions.\nOur vision is to be a world class business, profitable, ambitious, cooperative and considerate, supporting our clients and people through our global business principles of Quality, Unity and Integrity.\nWith over 7,000 employees worldwide, our culture is the thread that connects us. Our strategy and culture are closed connected - defined by shared ambition, global collaboration and a one-team mindset. We believe pioneering work happens when people are empowered to think beyond boundaries, explore new opportunities and grow through diverse experiences. Alongside the right skills and experience, we are looking for people who are innovative, commercially minded, and motivated by the impact of the work they do - ready to share in our ambition and help shape what comes next.\nBecause while individuals can do well, together we achieve something extraordinary.\nRole overview\nThe Office Assistant is responsible for providing comprehensive administrative, operational and HR support to ensure the efficient day-to-day running of the Warsaw office. Working closely with internal teams and external stakeholders, the role contributes to maintaining a professional, well-organised and service-oriented workplace environment.\nThe Office Assistant supports the coordination of office activities, facilitates communication across business services functions and international offices, and assists in the management of suppliers, facilities, office services and administrative processes.\nIn addition, the role provides support to the Human Resources function, contributing to the smooth execution of recruitment, onboarding and offboarding activities, HR administration, and the maintenance of accurate and confidential employee records. The Office Assistant also plays an active role in supporting employee engagement initiatives and fostering a positive office culture.\nThe position requires excellent organisational skills, reliability, attention to detail, discretion, and a proactive approach, as well as the ability to manage multiple priorities with flexibility and professionalism.\nThis is a fixed-term contract until February 2028.\nSpecific responsibilities include but are not limited to:\nOffice Administration\nProvide general administrative support, including filing, data entry, document management, and handling correspondence (emails, letters and telephone enquiries).\nAssist with scheduling meetings, appointments and maintaining calendars.\nManage office supplies inventory and coordinate the ordering of office supplies, catering, refreshments and other office-related purchases.\nPrepare, proofread and format documents, reports, presentations and other business materials.\nReview and validate supplier invoices prior to processing and payment.\nLiaise with suppliers, service providers, landlord representatives and maintenance contractors regarding office-related matters.\nSupport the smooth day-to-day operation of the office and ensure a professional and organised working environment.\nLiaise with business services teams based in other Norton Rose Fulbright offices, including Finance, Marketing, IT, Compliance and Human Resources.\nAssist with onboarding and offboarding activities for employees and contractors.\nSupport the planning and coordination of internal meetings, events and office initiatives.\nProvide ad hoc administrative support to lawyers and business services teams as required.\nProvide reception cover when required.\nHuman Resources Support\nSupport the onboarding process for new employees, including preparing welcome materials and coordinating induction activities.\nAssist with maintaining employee records and personnel files in accordance with internal policies and confidentiality requirements.\nSupport HR administration, including preparation of employment-related documentation and coordination of employee lifecycle processes.\nAssist with the recruitment process, including posting job advertisements, scheduling interviews and coordinating candidate communications.\nHelp organise and deliver employee engagement initiatives, training sessions and internal events.\nRespond to routine employee enquiries regarding HR policies, procedures and office practices.\nWho you are\nPrevious experience in office administration, business support, or HR administration\nExcellent organisational and multitasking skills\nStrong attention to detail and a proactive, hands-on approach\nProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)\nFluent Polish and English\nStrong interpersonal and communication skills\nAbility to handle confidential information with discretion\nTeam player with a positive, service-oriented attitude\nWhat we offer\nFixed-term employment contract (maternity cover)\nCompetitive salary commensurate with experience and qualifications\nPrivate medical insurance\nGym membership contribution\nOpportunity to gain valuable experience in a leading international law firm\nExposure to both Office Management and Human Resources activities\nFriendly, collaborative and supportive working environment\nModern office located in the heart of Warsaw city centre\nOpportunity to work with international teams across the Norton Rose Fulbright network\nDiversity, Equity and Inclusion\nTo attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential. \nOur new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing. Find more about Diversity, Equity and Inclusion here.\nWe are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know here.","description_format":"text","description_chars":6561,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Polish","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Equity","Gym membership","Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-16T02:37:17Z"}],"visa":[],"liveness":{"score":47,"band":"ok","label":"Likely open","p_open":1,"p_active":0.519,"p_room":0.9,"age_days":19,"expected_fill_days":30,"reasons":["conf:4","stale_co","win:mid","comp:brand"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/norton-rose-fulbright-office-assistant","json_url":"https://alion.io/job/norton-rose-fulbright-office-assistant.json","meta":{"generated_at":"2026-11-03T15:56:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22321,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1756075},"rest":"https://alion.io/mcp/rest/get_company?id=1756075"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnorton-rose-fulbright-office-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnorton-rose-fulbright-office-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnorton-rose-fulbright-office-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/norton-rose-fulbright-office-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnorton-rose-fulbright-office-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2666175}},{"tool":"search_jobs","arguments":{"company":"nortonrosefulbright.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2666175},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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