{"id":3286245,"url":"https://alion.io/job/nov-administrative-assistant-2","title":"Administrative Assistant","company":{"id":1814757,"name":"NOV","domain":"nov.com","url":"https://alion.io/company/nov-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":85,"open_postings":81,"ghost_share":0,"stale_share":0.593,"repost_share":0.025,"time_to_fill_p50_days":40,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Conroe, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":27000,"max_usd":59000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-26T13:25:31Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-11-04T22:23:52Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"The Administrative Assistant reports to the Regional Director and supports regional managers, field service supervisors, technicians, and customers by keeping billing, rig profiles, asset records, and customer information accurate and current. The role includes reviewing and processing billing promptly, checking rates and tickets, setting up and closing rig records correctly, and tracking serialized assets through resolution. It also requires following up on approvals and documentation, flagging issues that could affect revenue, margins, or DSO, and communicating early with the right people.\n Comply with all NOV Company and HSE policies and procedures.\n\nMust possess and demonstrate critical thinking skills as well as excellent organizational skills.\n\nWork with Accounting and Quality on all audits. Work with the credit department to set up new customers,\nupdate existing customers and resolve any AR issues.\n\nAssist with and track revenue and budgeting for the region.\n\nAssist the Regional Manager with reports and scheduling.\n\nFill out payroll information on Kronos every Monday before 8:30 AM\n\nSet up new clients, vendors, and accounts as needed.\n\nWork closely with the field service team to ensure the accuracy of transactions and keep them up-to-date on\nchanges in policies\n\nPrepare billing tickets as soon as needed and send them for approval and signature.\n\nProcess signed billing tickets as soon as they are received from the field for invoicing.\n\nProcess supplier invoices on time for payments.\n\nMaintain documentation for billing including scanning, filing, mailing, and maintaining needed files.\n\nSet up rig profiles and routinely audit the profiles for accuracy.\n\nServe as the liaison between the supervisors, managers, technicians, and other company personnel. Relay\nmessages and instructions.\n\nType and distribute information; organize and maintain filing systems; prioritize and annotate mail.\n\nOrganize the workplace and help keep it clean and tidy.\n\nPerform other work-related tasks as assigned.\n\n High School diploma or equivalent \nHighly motivated, organized individual able to work effectively with minimal supervision \nStrong interpersonal, customer service, and communication skills \nAbility to multitask. \nProficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)","description_format":"text","description_chars":2310,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Petroleum & Mining Engineering","Oil & Gas"],"lifecycle":[{"event":"open","at":"2026-10-26T18:30:34Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":8,"expected_fill_days":40,"reasons":["conf:4","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/nov-administrative-assistant-2","json_url":"https://alion.io/job/nov-administrative-assistant-2.json","meta":{"generated_at":"2026-11-05T03:56:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5099,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1814757},"rest":"https://alion.io/mcp/rest/get_company?id=1814757"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnov-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnov-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnov-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nov-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnov-administrative-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3286245}},{"tool":"search_jobs","arguments":{"company":"nov.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3286245},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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