{"id":1750429,"url":"https://alion.io/job/nov-administrative-assistant-senior","title":"Administrative Assistant - Senior","company":{"id":1814757,"name":"NOV","domain":"nov.com","url":"https://alion.io/company/nov-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":77,"open_postings":81,"ghost_share":0,"stale_share":0.938,"repost_share":0,"time_to_fill_p50_days":25,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nisku, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":60000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":127},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-02T20:22:28Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-18T23:56:54Z","board_verified":true,"closed_at":null,"days_open":16,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":16},"description":"The Snr Administrative Assistant is responsible for administrative, clerical, and secretarial support to the group’s Managers, Supervisors, and Area Manager.\n Supports & coordinates with internal and external resources (operations, service, accounting, project management) and brings significant problems encountered to the manager’s attention.\nResponsible to follow all applicable company and corporate policies, guiding principles, procedures and programs; including but not limited to the process map, support processes, health, safety and environmental requirements.\nVerify and enter information into the database.\nUpdate and balance the General Ledger.\nFiling duties.\nGenerate and create reports as requested.\nTelephone and personal greetings, direction and assistance.\nProvide assistance to the group with Sales Orders, Invoices, and Purchase Orders as needed. \nTrack, organize, and maintain U.S. orders. \nReview and evaluate service reports for completion. \nEnter information from reports into database. \nComplete documents and submit for invoicing. \nAssist in scanning and photocopying.\nWord processing, e-mail, and administrative support.\nOffice management responsibilities including office supply orders.\nChange person on-call every Monday\nUpdate Critical Vendor list once a year. \nNRPI once a year, update AIMS, keep post lists updated. \nEnter shop hours weekly into timekeeping system. \nProcess cheque requests. \nOther duties as assigned.\n Good Communication skills (verbal and written)\nHigh School Diploma or GED preferred\n5 years+ experience in a related field required\nMicrosoft Office & Outlook knowledge is required\nPreferred method of application and to view all opportunities visit: https://www.nov.com/Careers\nNOV is an Equal Opportunity Employer and Prohibits Discrimination or Harassment of Any Kind: NOV is committed to the principle of equal employment opportunities for everyone and to providing employees with a work environment free of discrimination and harassment. 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