{"id":2566642,"url":"https://alion.io/job/nov-administrative-assistant","title":"Administrative Assistant","company":{"id":1814757,"name":"NOV","domain":"nov.com","url":"https://alion.io/company/nov-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":82,"open_postings":49,"ghost_share":0,"stale_share":0.939,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sevenoaks, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":26000,"max_usd":41000,"period":"year","method":"role_country_seniority_unknown","sample_n":335},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-11T06:14:55Z","employer_posted_date":"2026-08-11","last_verified_at":"2026-10-15T01:39:57Z","board_verified":true,"closed_at":null,"days_open":64,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":64},"description":"About the Role\nAs an Administrative Assistant, you'll play an important role in supporting the daily operations of our business. Working closely with the Administration & Contracts Manager, you'll provide administrative support across finance, purchasing, dispatch and general office activities while helping to maintain efficient processes and excellent service for both internal and external stakeholders.\nThis is a varied role offering exposure to multiple areas of the business, making it an excellent opportunity for someone who enjoys working in a collaborative environment and is eager to develop a broad administrative skill set.\nAbout the Team\nYou'll join a friendly and supportive administration team that works closely with colleagues across the business to support approximately 15 employees on site. Collaboration, open communication and a willingness to help each other are central to the team's culture. You'll receive structured onboarding, hands-on support and ongoing coaching, including full training on our ERP system.\nWhy This Role Matters\nYour work will help ensure the smooth running of the office by supporting finance administration, purchasing, dispatch activities and customer service. By delivering accurate, timely and professional administrative support, you'll enable colleagues across the business to focus on delivering value to our customers while contributing to efficient day-to-day operations.\nAbout NOV\nNOV delivers technology-driven equipment, systems, services and software solutions that support energy production and industrial operations worldwide. Through engineering, manufacturing and service expertise, we help customers improve safety, efficiency, reliability and operational performance across a wide range of industries.\nWhy Join NOV\nJoining NOV means becoming part of a global organisation while working in a close-knit local team where your contribution is recognised and valued. We offer:\nA varied administrative role with exposure to finance, purchasing, dispatch and office administration.\nComprehensive onboarding and full ERP system training.\nA collaborative, supportive and friendly working environment.\nOpportunities to broaden your skills and gain valuable business experience within a global organisation.\nDiversity & Inclusion\nAt NOV, we are committed to creating an inclusive workplace where everyone can thrive. We value diversity in all its forms and believe that different perspectives drive innovation and success. We welcome applications from all qualified candidates regardless of gender, age, ethnicity, nationality, disability, sexual orientation, gender identity, religion, or any other characteristic protected by applicable law.\nProvide administrative support to the Administration & Contracts Manager and the wider business. \nCreate and process purchase orders in accordance with company procedures. \nAssist with supplier invoice processing and resolve routine invoice queries. \nSupport accounts receivable activities by following up on outstanding customer invoices. \nPrepare invoices for monthly service contracts and ad hoc service work. \nSupport finance administration, including maintaining records and assisting with period-end activities. \nPrepare dispatch documentation for domestic and international shipments. \nMaintain accurate customer and supplier records within company systems. \nCoordinate incoming correspondence and maintain electronic filing systems. \nProvide reception and telephone support, ensuring a professional and welcoming experience for visitors and callers. \nOrder office supplies and assist with general office administration. \nCarry out other reasonable duties as required to support the business. \n Essential Qualifications\n5 GCSEs (A*-C / Grade 4 or above), including English and Mathematics, or equivalent qualifications. \nStrong organisational skills and excellent attention to detail. \nGood written and verbal communication skills. \nProficiency in Microsoft Office applications, particularly Excel and Word. \nAbility to manage multiple priorities and work independently. \nStrong time management skills with the ability to meet deadlines. \nA proactive, flexible and solution-oriented approach to work. \nA collaborative attitude, positive mindset and willingness to learn new systems and processes. \nPreferred Qualifications\nExperience supporting finance administration or purchase order processing. \nKnowledge of basic accounting principles. 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