{"id":3702165,"url":"https://alion.io/job/nov-office-supervisor","title":"Office Supervisor","company":{"id":1814757,"name":"NOV","domain":"nov.com","url":"https://alion.io/company/nov-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":85,"open_postings":83,"ghost_share":0,"stale_share":0.59,"repost_share":0.024,"time_to_fill_p50_days":40,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Industrial Engineering","role_family":"Industrial Engineering","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Oracle ERP","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-03T17:15:18Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-07T14:50:30Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"NOV is seeking a highly organized, bilingual, and service oriented Office Supervisor to oversee daily office operations and provide administrative, purchasing, and accounting support. This position serves as a key resource for employees, visitors, vendors, leadership, and service providers while ensuring the workplace operates efficiently, professionally, and safely. The ideal candidate is proactive, detail oriented, and comfortable managing multiple priorities independently. The candidate should have strong Microsoft Office and ERP experience, excellent communication skills, and the ability to work effectively with employees at all levels, including senior leadership and multiple departments.\n Oversee office operations and coordinate with the Receptionist on front-desk coverage, visitor services, mail and deliveries, supplies, equipment, records, and workplace services.\nServe as the escalation point for employees, visitors, vendors, contractors, and service providers.\nMaintain accurate office records, files, contact lists, and administrative documentation.\nCoordinate office maintenance, repairs, security, access badges, building services, and facilities-related requests.\nSupport onboarding and offboarding activities, including workspace and access coordination.\nSchedule meetings, coordinate calendars, arrange travel, and assist with company events.\nPrepare professional reports, correspondence, presentations, spreadsheets, and other business documents.\nProcess invoices, purchase orders, expense reports, and routine department transactions.\nSupport accounting and administrative activities using ERP systems such as JDE, Oracle, SAP, or comparable platforms.\nUse Microsoft Teams to support communication, meetings, collaboration, and file sharing.\nAssist senior leadership and department managers with administrative projects and special assignments.\nPromote a safe, professional, organized, and welcoming workplace.\nPerform other related duties and special projects as assigned\nWork Schedule and Travel\nTravel: Approximately 5-10%, domestic and international.\nExtended hours may occasionally be required.\nOccasional support outside normal business hours may be needed for emergencies, such as communicating during inclement weather, etc.\n 4-5 years of professional experience in office management, administration, accounting support, or a related business environment.\nBachelor’s degree in business administration, accounting, or a related field, or equivalent professional experience.\nFluency in Spanish and English, both written and spoken.\nProficiency in Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.\nExperience coordinating vendors, budgets, invoices, purchase orders, office services, facilities related activities, and ERP supported business processes.\nStrong organizational, communication, customer service, and problem solving skills.\nAbility to manage multiple priorities, meet deadlines, work independently, and collaborate effectively.\nStrong attention to detail and sound judgment when handling confidential information.\nProfessional demeanor with the ability to work effectively with employees at all levels, including senior leadership and multiple departments.\nAbility to comply with NOV policies, safety procedures, and health, safety, and environmental 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