{"id":3610079,"url":"https://alion.io/job/nova-engineering-administrative-assistant-2","title":"Administrative Assistant","company":{"id":2054114,"name":"NOVA Engineering","domain":"usanova.com","url":"https://alion.io/company/usanova","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Locust Grove, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"closed","first_seen_at":"2026-11-02T12:47:19Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-04T18:22:36Z","board_verified":false,"closed_at":"2026-11-04T18:22:36Z","days_open":2,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":2},"description":"NOVA Engineering is seeking an Administrative Assistant to join our team in our Locust Grove, GA office. This position will provide general office support with a variety of clerical activities and related tasks.\nThis position supports department operations by maintaining internal systems, providing administrative support to project managers (processing of internal reports & timesheets, client reporting, assistance with contract change orders, paper and electronic data filing, input of data and preparation of invoices, proposal preparation/assembly, etc.), compiling & processing accounts payables, maintaining departmental equipment & supplies, and general office management.\nDuties:\nAdminister office services to achieve efficient and economical operations.\nAssist with accounts payable.\nMaintain departmental files (both hard copy and electronic).\nResponsible for assistance with new employee orientation, including coordination with Corporate Human Resources.\nResponsible for P&L and other financial processing, including timesheet, expense reports, work orders and draft invoicing.\nTyping/word processing, printing, filing, mailing and production of documents such as SOQs, proposals, bids, reports, etc. Proofread work to assist technical and managerial staff.\nWork closely with management to establish systems and procedures for delivery of services in a timely, efficient and cost-effective manner.\nSkills/Qualifications:\n2+ years of administrative experience, preferably in the engineering or construction industry.\n Vantage Point and Metafield experience strongly preferred\nGeneral understanding of revenue recognition (work in progress and unbilled reports).\nExcellent computer skills (Microsoft Office software and the ability to learn NOVA’s internal software, including Metafield and Deltek).\nStrong communication skills, both verbal and written\nStrong attention to detail and ability to check own work\nExperience with MS Office (Excel, Word, PowerPoint, etc.) and Outlook\nValid Driver's License is required\nCheck out our Perks:\nIn addition to our welcoming company culture and competitive compensation packages, our employees enjoy the below benefits:\nComprehensive group medical insurance, including health, dental and vision\nOpportunity for professional growth and advancement\nCertification reimbursement\nPaid time off\nCompany-observed paid holidays\nCompany paid life insurance for employee, spouse and children\nCompany paid short term disability coverage\nOther supplemental benefit offerings including long-term disability, critical illness, accident and identity theft protection\n401K retirement with company matching of 50% on the first 6% of employee contributions \nWellness program with incentives\nEmployee Assistance Program\nNOVA is an Equal Opportunity Employer. All qualified candidates are encouraged to apply. NOVA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, ancestry, marital status, veteran status or any other characteristic protected by law.","description_format":"text","description_chars":3070,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Certification reimbursement","Health insurance","Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Environmental Science","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-11-02T13:45:57Z"},{"event":"close","at":"2026-11-04T18:22:36Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":82500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":null,"pay":null,"html_url":"https://alion.io/job/nova-engineering-administrative-assistant-2","json_url":"https://alion.io/job/nova-engineering-administrative-assistant-2.json","meta":{"generated_at":"2026-11-06T03:25:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5639,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2054114},"rest":"https://alion.io/mcp/rest/get_company?id=2054114"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnova-engineering-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnova-engineering-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnova-engineering-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nova-engineering-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnova-engineering-administrative-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3610079}},{"tool":"search_jobs","arguments":{"company":"usanova.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3610079},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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