{"id":2704398,"url":"https://alion.io/job/novartis-site-admin-and-executive-assistant-temporary-fixed-term","title":"Site Admin and Executive Assistant - Temporary (Fixed Term)","company":{"id":5824,"name":"Novartis","domain":"novartis.com","url":"https://alion.io/company/novartis","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":85,"open_postings":65,"ghost_share":0,"stale_share":0.569,"repost_share":0.031,"time_to_fill_p50_days":35,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Prague, Czech Republic"],"countries":["CZ"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":19500,"max_usd":40000,"period":"year","method":"role_country_seniority_unknown","sample_n":13},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-16T12:09:31Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-21T21:21:08Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Salary Range:\nKč528,990.00 - Kč982,410.00Job Description Summary\nThe Site Administrator and Executive Assistant will provide the support and controls related to all the administrative needs of the NOCC and NOCC Head as maternity cover for a period of 2 years.Job Description\nMajor accountabilities:\nOrganize and coordinate meetings and events, including the set-up of these and associated logistics (calendar invites, room reservations, telephone & video administration, townhalls, catering, etc.).\nPrepare the agenda and manage content for key meetings (collect discussion topics, consolidate material and slides, distribute pre-read material, ensure follow-up items are considered, etc.).\nDocument meeting discussions and agreements (taking notes, summarizing key decisions, noting open items and owners, sending meeting minutes, etc.).\nAttend foreign visitors and organize their work agenda, travel & transportation, security, etc.\nPerform procurement activities for the team (manage purchase orders, payments, etc.).\nLiaise with ERC, HSE etc. to provide on-site logistical support for activities.Support travel management and expense reports & reimbursements\nSupport ad-hoc site needs as required (e.g. Parking administration app, Onboarding calendar and invites, etc.). All aspects of diary management and general EA support\nPlan, coordinate and facilitate site initiative events.\nSupport greater integration of communications and platforms across the site and serve as an advisor on the effective use of various platforms and other internal social tools for information and content sharing. \nEnsure site information is up to date and published in the appropriate channels\nMinimum Requirements:\nProven experience supporting senior leaders in an administrative or executive assistant capacity.\nExperience planning employee engagement initiatives, communications activities, or site-wide events.\nExcellent written and verbal communication skills with strong attention to detail.\nExpected Annual Base Salary Range for role: 528,990.00 - 982,410.00 CZK Annual\nThe base salary offered is determined based on gender-neutral objectives, such as relevant skills, competencies and experience in accordance with the Novartis pay setting policy and upon joining Novartis will be reviewed periodically.\nIn addition to your base salary, you may be eligible for a performance-based bonus depending on certain performance parameters.\nThe rewards of being part of our team go far beyond base pay and incentives. We also offer a variety of competitive benefits in kind to help you thrive personally and professionally, such as insurance plans, retirement plans, wellbeing resources and global recognition programs. In addition, we provide flexible and hybrid working options, where possible, and minimum 14 weeks paid parental leave.\nPay equity is a fundamental principle of our employment policy and reflects our commitment to create a diverse, equitable and inclusive environment that treats all employees with dignity and respect, as outlined in our Code of Ethics.\nRead our brochure to learn more about our global total rewards offering: https://www.novartis.com/sites/novartis_com/files/novartis-life-handbook.pdf\nNote: Benefits and compensation may vary by country and are subject to local legal requirements, including provisions of collective bargaining agreements where applicable. A full overview of your compensation package, including any relevant collective bargaining agreement details applicable to your role based on your employment location and Novartis employer entity, will be communicated separately to you during the application process.\nCommitment to Diversity & Inclusion:\nNovartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.\nAccessibility and accommodation:\nNovartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an email to  and let us know the nature of your request and your contact information. Please include the job requisition number in your message.\nSkills Desired\nAdministrative Support, Communication, Conflict Management, Office Administration, Office Management, Problem Solving, Stakeholder Analysis, Strategic Planning, Strategic Prioritization, Team Leadership","description_format":"text","description_chars":4579,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Hybrid work","Parental leave","Retirement plans"],"hiring_locations":[{"name":"Czech Republic","iso":"CZ","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Oncology Therapeutics","Neurology & CNS Therapeutics","Immunology & Inflammation Therapeutics","Cardiometabolic Therapeutics"],"lifecycle":[{"event":"open","at":"2026-10-16T12:09:31Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":4,"expected_fill_days":35,"reasons":["conf:1","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/novartis-site-admin-and-executive-assistant-temporary-fixed-term","json_url":"https://alion.io/job/novartis-site-admin-and-executive-assistant-temporary-fixed-term.json","meta":{"generated_at":"2026-10-21T22:56:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":32657,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5824},"rest":"https://alion.io/mcp/rest/get_company?id=5824"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnovartis-site-admin-and-executive-assistant-temporary-fixed-term"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnovartis-site-admin-and-executive-assistant-temporary-fixed-term"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnovartis-site-admin-and-executive-assistant-temporary-fixed-term"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/novartis-site-admin-and-executive-assistant-temporary-fixed-term\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnovartis-site-admin-and-executive-assistant-temporary-fixed-term"}]}