{"id":3537140,"url":"https://alion.io/job/novartis-sr-administrative-assistant","title":"Sr. Administrative Assistant","company":{"id":5824,"name":"Novartis","domain":"novartis.com","url":"https://alion.io/company/novartis","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":69,"ghost_share":0,"stale_share":0.71,"repost_share":0,"time_to_fill_p50_days":27,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Hanover, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":63600,"max":118200,"currency":"USD","period":"year","gross":null,"usd_annual":118200},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Copilot","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-30T18:01:25Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-02T22:31:24Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Job Description Summary\nThe Senior Administrative Assistant provides high-impact, proactive administrative and operational support to the US Cardiovascular Metabolic General Management (CVM GM) Healthcare Delivery & Prevention and the Portfolio & Pipeline teams. The role is key in enabling strategic focus, seamless execution, and effective collaboration across a complex, fast-moving organization.This role will work onsite on the East Hanover NVS Campus in accordance with Hybrid Working guidance.\nJob Description\nKey Responsibilities:\nResponsible for self-directed leadership of all administrative tasks and independent delivery of administrative services for the teams being supported. Examples include:\nAct as a trusted partner to the Healthcare Delivery & Prevention team, as well as the Portfolio & Pipeline team, managing priorities across multiple leadership agendas while representing the organization with professionalism, discretion, and sound judgment.\nResponsible for proactive complex calendaring, travel management; expense and reimbursement management; and end-to-end PO processing. Complex calendaring includes the ability to anticipate the need for shifts, as well as the ability to resolve conflicts based on sound judgment\nLeadership: attend specific team meetings to gain context and take proactive action to enable follow-ups. In addition, coordinate team meetings, strategy sessions, and offsites, and ensure agendas, pre-reads, and materials are prepared, aligned, and distributed on time.\nCross-Functional Stakeholder Coordination: Serve as a central coordination point.\nOperational Excellence & Ways of Working: Drive consistency and efficiency across leadership operations by improving administrative processes, tools, and ways of working. This includes the use of AI tools to help achieve these objectives\nInformation & Content Management: Manage executive correspondence, presentations, and documentation with high attention to detail and confidentiality. Manage knowledge management system through SharePoint, MS Teams, or other technologies.\nCommunications & Alignment Support: Partner with internal communications, strategy, and transformation teams to support leadership communications and key initiatives.\nCompliance, Quality & Confidentiality: Ensure adherence to Novartis policies, data privacy, and compliance requirements.\nAdministrative Community Leadership: Collaborate with other Executive Assistants, provide backup coverage, and contribute to the admin community.\n\nEssential Requirements:\n Education: High School Diploma is required, Associate's Degree or Bachelor’s Degree is preferred\nMinimum 5+ years of administrative experience\nExtensive experience supporting multiple senior leaders in a global, matrixedorganization\nProven ability to manage complexity, competing priorities, and rapid change\nStrong business acumen with a proactive, solutions-oriented mindset\nExceptional organizational, communication, and stakeholder management skills\nHigh level of discretion in handling sensitive and confidential information\nAdvanced proficiency with Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel, CoPilot)\nComfort working in Data, Digital, Technology, or transformation-driven environments\nMust work collaboratively with other admins in order to support on site team meetings, team building, and other ad hoc project work and culture work to build on-site community\n\nNovartis Compensation Summary:\nThe salary for this position is expected to range between $63,600.00 and $118,200.00 per year.\nThe final salary offered is determined based on factors like, but not limited to, relevant skills and experience, and upon joining Novartis will be reviewed periodically. Novartis may change the published salary range based on company and market factors.\nYour compensation will include a performance-based cash incentive and, depending on the level of the role, eligibility to be considered for annual equity awards.\nUS-based eligible employees will receive a comprehensive benefits package that includes health, life and disability benefits, a 401(k) with company contribution and match, and a variety of other benefits. In addition, employees are eligible for a generous time off package including vacation, personal days, holidays and other leaves.\nTo learn more about the culture, rewards and benefits we offer our people click here.\nEEO Statement:\nThe Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.\nAccessibility and reasonable accommodations\nThe Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to  call +1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.\nSalary Range\n$63,600.00 - $118,200.00Skills Desired\nCommunication, Data Entry, Diversity Management, Legal Documents Preparation, Microsoft Office, Office Equipment, Office Management, Scheduling, Teamwork, Time Management","description_format":"text","description_chars":5560,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Oncology Therapeutics","Neurology & CNS Therapeutics","Immunology & Inflammation Therapeutics","Cardiometabolic Therapeutics"],"lifecycle":[{"event":"open","at":"2026-10-30T18:01:25Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 8 · green card filings: 2","filings_12m":8,"filings_prev_12m":18,"green_card_filings_12m":2,"median_offered_wage_usd":146500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":2,"expected_fill_days":27,"reasons":["conf:4","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-02T06:13:15Z"},"pay":{"stated_usd_annual":118200,"is_top_pay":true},"html_url":"https://alion.io/job/novartis-sr-administrative-assistant","json_url":"https://alion.io/job/novartis-sr-administrative-assistant.json","meta":{"generated_at":"2026-11-03T03:22:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4519,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5824},"rest":"https://alion.io/mcp/rest/get_company?id=5824"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnovartis-sr-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnovartis-sr-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnovartis-sr-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/novartis-sr-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnovartis-sr-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3537140}},{"tool":"search_jobs","arguments":{"company":"novartis.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3537140},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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