{"id":3804280,"url":"https://alion.io/job/novonesis-office-administrator","title":"Office Administrator","company":{"id":1801046,"name":"Novonesis","domain":"novonesis.com","url":"https://alion.io/company/novonesis","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":20,"ghost_share":0,"stale_share":0.05,"repost_share":0.05,"time_to_fill_p50_days":18,"computed_at":"2026-11-10T06:52:35Z"}},"role":"HR","role_family":"HR","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Melbourne, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-05T12:56:23Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-10T04:59:22Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Interested in a career that matters?\n\nAt Novonesis, we believe solutions rooted in biology can help solve humanity’s biggest challenges. We are looking for a proactive and service-oriented Office Administrator to support the successful day-to-day operation of our Melbourne office.\nYou will join a collaborative and hands-on working environment where safety, responsiveness and continuous improvement are valued. Working closely with colleagues across different functions, you will help create a safe, welcoming and efficiently managed workplace\nThe Role & Your Impact\nAs our Office Administrator, you will play an important role in workplace safety, employee experience and the smooth operation of the Melbourne office.\nYour key responsibilities will include:\nOverseeing daily office and facilities operations, including repairs, preventative maintenance, workplace access, keys, passes and security procedures.\nActing as the primary contact for building management, landlords, contractors and service providers.\nServing as Chief Warden and leading or chairing the Workplace Health and Safety Committee.\nCoordinating WHS audits, risk assessments, incident reporting, investigations, emergency drills, training and compliance records.\nManaging office supplies and providing administrative and operational support to the Country Manager.\nCoordinating meetings, office events, catering, accommodation and travel arrangements.\nSupporting new employee onboarding, including workspace, access and equipment coordination.\nProviding back-up support for customer, sales and account-management administration when required.\nIdentifying practical, cost-conscious improvements to administrative and workplace processes.\nYou will work independently while collaborating with the Country Manager, employees across functions, vendors, contractors, safety providers, customers and sales teams\nWhat You’ll Need to Be Successful\nTo succeed in this role, you will bring:\nRelevant experience in office management, facilities coordination, workplace administration or a similar operational support position.\nPractical knowledge of Australian Workplace Health and Safety requirements, including risk assessments, incident reporting and record keeping.\nExperience coordinating facilities maintenance, workplace access, contractors and office services.\nExperience providing administrative or executive support.\nStrong organisational skills and the ability to manage competing priorities accurately.\nStrong proficiency in Microsoft 365 applications and confidence learning new business systems.\nClear written and spoken English.\nA proactive, solutions-focused approach and the ability to remain calm when managing urgent workplace matters.\nStrong stakeholder-management skills and the ability to build effective working relationships.\nProfessional judgement and discretion when handling confidential or sensitive information.\nAdditional Skills & Interests We Value\nIt would be beneficial if you also have:\nA qualification in business administration, facilities management, WHS/OHS or a related discipline.\nChief Warden or first-aid training, or a willingness to complete the required training.\nExperience coordinating meetings, company events, travel or onboarding activities.\nExposure to customer, sales, order, sample, logistics or basic finance administration.\nAn interest in continuous improvement and making workplace processes more efficient\nWhat We Offer\nYou will have the opportunity to take ownership of varied workplace and administrative responsibilities while working with colleagues across the business.\nThe role offers:\nBroad exposure to facilities, safety, administration and business-support activities.\nOpportunities to strengthen your workplace safety and operational coordination capabilities.\nA collaborative and service-oriented workplace.\nAutonomy in managing day-to-day priorities and solving practical operational challenges.\nThe opportunity to contribute to a safe, welcoming and continuously improving employee experience.\nWays of Working / Working Conditions\nThis is an office-based position located in Melbourne, Australia, with regular on-site responsibility for facilities, workplace safety and office operations.\nYou will work autonomously while maintaining close communication with the Country Manager and cross-functional stakeholders. Some flexibility may be required to support emergency procedures, urgent facilities matters, internal events or other business activities outside standard working patterns.\nThe position has no direct reports. Other reasonable duties aligned with office administration, workplace operations and business support may be assigned when required.\nOur purpose guides the way\nIn Novonesis, we know that solutions rooted in biology can help solve humanity’s biggest challenges. Since we began more than a century ago, this has been our guide. It’s how we've gotten so far. And it’s how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless. If our purpose resonates with you, we encourage you to apply.\nOpportunities for everyone\nWe are committed to an inclusive recruitment process and equal opportunity for all applicants. Therefore we ask you to apply without a cover letter or photo and instead include a few sentences in your CV explaining your motivation for applying.\nWe make all employment decisions based on business needs and welcome candidates with a wide range of backgrounds, including ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.\nExplore other openings\nIf this position isn’t the right fit, you may still find other opportunities with us. You’re welcome to explore open roles or create a job agent to stay connected with future opportunities at novonesis.com/Career","description_format":"text","description_chars":5843,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Company events"],"hiring_locations":[{"name":"Australia","iso":"AU","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Agricultural Biotechnology","Industrial Biotechnology","Food Ingredients"],"lifecycle":[{"event":"open","at":"2026-11-05T12:56:23Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":4,"expected_fill_days":18,"reasons":["conf:1","velocity","win:early","comp:brand"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/novonesis-office-administrator","json_url":"https://alion.io/job/novonesis-office-administrator.json","meta":{"generated_at":"2026-11-10T09:44:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22635,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1801046},"rest":"https://alion.io/mcp/rest/get_company?id=1801046"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnovonesis-office-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnovonesis-office-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnovonesis-office-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/novonesis-office-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnovonesis-office-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3804280}},{"tool":"search_jobs","arguments":{"company":"novonesis.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3804280},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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