{"id":2270684,"url":"https://alion.io/job/novozymes-as-office-administrator","title":"Office Administrator","company":{"id":1801046,"name":"Novonesis","domain":"novonesis.com","url":"https://alion.io/company/novonesis","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":10,"ghost_share":0,"stale_share":0.1,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Chiba, Japan"],"countries":["JP"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":26000,"max_usd":72000,"period":"year","method":"role_country_seniority_unknown","sample_n":56},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-18T00:00:00Z","employer_posted_date":"2026-09-18","last_verified_at":"2026-10-31T14:37:02Z","board_verified":true,"closed_at":null,"days_open":43,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":43},"description":"Interested in a career that matters?\n\nAre you passionate about creating exceptional workplace experience and supporting employees in a dynamic international environment?\nJoin the Administration Team at Novonesis Japan, where you will play an important role in enabling the smooth operation of our business. Our team works across all functions, supporting employees, facilities, logistics, vendors, finance, and IT administration. By ensuring an efficient, safe, and productive workplace, we help our colleagues focus on delivering innovative BioSolutions that make a difference worldwide.\nThe Role & Your Impact\nAs an Office Administrator, you will be responsible for supporting the day-to-day operations of our Japan office and ensuring a positive workplace experience for employees, visitors, and stakeholders. You will collaborate with internal teams and external vendors while contributing to projects that enhance efficiency, employee engagement, and business performance.\nKey responsibilities include:\nLead and support office administration activities to ensure efficient daily operations.\nCoordinate office facilities, equipment maintenance, supplies, and workplace improvements.\nManage domestic and international shipments, including samples, documents, and other business materials.\nSupport finance administration activities, including invoice processing and coordination with finance teams.\nAssist with IT-related administration, equipment setup, maintenance coordination, and vendor communication.\nSupport company initiatives such as office renovations, digitalization projects, CSR, ESG, employee engagement programs, and company events.Welcome and assist visitors, customers, and international guests.\nEnsure compliance with company policies and administrative procedures.\nSupport meetings, workshops, exhibitions, conferences, and other business events.\nProvide general administrative support to managers and employees across the organization.\nWhat You'll Need to Be Successful\nBachelor's degree or equivalent professional experience preferred.\nBusiness-level Japanese and working proficiency in English, both written and verbal.\nStrong communication and interpersonal skills.\nAbility to collaborate effectively with diverse stakeholders across functions and cultures.Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.\nStrong organizational skills and the ability to manage multiple priorities simultaneously.\nExperience working in administration, office management, coordination, or a related support function.\nExcellent problem-solving abilities and attention to detail.\nAdditional Skills & Interests We Value\nExperience with administrative systems, procurement processes, invoice handling, or office management tools.\nExperience supporting international workplaces or multicultural teams.\nInterest in workplace experience, employee engagement, and continuous improvement initiatives.\nExposure to event planning, logistics coordination, or facilities management.\nKnowledge of digital workplace tools and process improvement activities.\nWhat We Offer\nAt Novonesis, you will become part of a collaborative and purpose-driven organization where your contributions help create a productive and engaging workplace for employees across Japan. We offer:\nOpportunities to work with colleagues across local, regional, and global teams.\nA supportive and inclusive work environment.\nProfessional development and learning opportunities.\nThe chance to participate in impactful projects and company-wide initiatives.\nA culture built on collaboration, innovation, and continuous improvement.\nMeaningful work that contributes to Novonesis' purpose and long-term success.\nWays of Working / Working Conditions\nFull-time position based in Japan.\nHybrid working arrangement in accordance with company policy.\nStandard business hours with occasional flexibility required to support company events and business activities.\nPrimarily office-based work environment.\nLimited physical demands, including occasional handling of office supplies, shipment packages, and event materials.\nFrequent interaction with employees, vendors, visitors, and external partners.\nCollaborative environment with close cooperation across departments.\nOur purpose guides the way\nIn Novonesis, we know that solutions rooted in biology can help solve humanity’s biggest challenges. Since we began more than a century ago, this has been our guide. It’s how we've gotten so far. And it’s how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless. If our purpose resonates with you, we encourage you to apply.\nOpportunities for everyone\nWe are committed to an inclusive recruitment process and equal opportunity for all applicants. Therefore we ask you to apply without a cover letter or photo and instead include a few sentences in your CV explaining your motivation for applying.\nWe make all employment decisions based on business needs and welcome candidates with a wide range of backgrounds, including ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.\nExplore other openings\nIf this position isn’t the right fit, you may still find other opportunities with us. You’re welcome to explore open roles or create a job agent to stay connected with future opportunities at novonesis.com/Career","description_format":"text","description_chars":5425,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Japanese","level":"All levels","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Company events","Hybrid work","Professional development"],"hiring_locations":[{"name":"Japan","iso":"JP","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Animal Nutrition","Bioenergy","Veterinary Medicine"],"lifecycle":[{"event":"open","at":"2026-10-11T07:24:13Z"}],"visa":[],"liveness":{"score":8,"band":"cold","label":"Long shot","p_open":1,"p_active":0.298,"p_room":0.28,"age_days":43,"expected_fill_days":18,"reasons":["conf:4","velocity","win:tail","crowd:brand"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/novozymes-as-office-administrator","json_url":"https://alion.io/job/novozymes-as-office-administrator.json","meta":{"generated_at":"2026-10-31T23:24:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":36617,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1801046},"rest":"https://alion.io/mcp/rest/get_company?id=1801046"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnovozymes-as-office-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnovozymes-as-office-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnovozymes-as-office-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/novozymes-as-office-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnovozymes-as-office-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2270684}},{"tool":"search_jobs","arguments":{"company":"novonesis.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2270684},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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