{"id":1754079,"url":"https://alion.io/job/ntbha-administrative-assistant-um","title":"Administrative Assistant-UM","company":{"id":2216198,"name":"NTBHA","domain":"ntbha.org","url":"https://alion.io/company/ntbha","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paycom","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-03T09:58:36Z","employer_posted_date":"2026-10-03","last_verified_at":"2026-10-14T19:36:14Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Do you have a passion for helping others and want a career where you can make a difference? Then join our NTBHA team. We have proved to be a strong, self-sufficient and enduring foundation within our community. We are committed to connecting and serving our clients where they live.\nNorth Texas Behavioral Health Authority (NTBHA), based in Dallas is responsible for developing a collaborative system of care for children, adolescents and adults with severe mental illness and other serious emotional disturbances, as well as those experiencing a substance use disorder. This position’s actions and work must align with NTBHA values and goals, regulations, and policies and procedures, and meet all documentation standards and regulatory requirements.\nThe Administrative Assistant-UM is responsible for regular and special project administrative support to NTBHA. They provide advanced level customer service to internal and external customers by performing a variety of complex administrative support activities, which contribute to efficient office operations and require a thorough understanding of office procedures.\nAssignments range from answering phones, maintaining records, drafting materials, preparing documents for internal and external use, tracking and follow-up, compiling information, and creating spreadsheets, to providing support for committees connected to NTBHA business.\nThis position is classified as exempt and requires flexibility in scheduling to meet organizational needs, including adjusting work hours as necessary to ensure job responsibilities are completed.\nThis position reports to the Chief of Regional Operations.\nJob duties, responsibilities, and skills:\nGenerates correspondence, reports, statements, minutes, and forms from verbal and/or written instruction utilizing Microsoft Office Suite software and general office equipment.\nManages and maintains project documentation; receives, sorts, and prioritizes documents.\nOrganizes meetings, trainings, and conferences.\nProvides general office functions such as ordering office supplies, completing purchase orders, office machine maintenance, back-up coverage for front desk staff, and archiving.\nMaintains databases and creates reports from them as assigned/requested.\nGathers and compiles information and maintains documentation related to grants, contracts, proposals, etc.; consults with other NTBHA staff as needed; monitors and calls attention to related key dates for annual and multiple year plans, projects, contracts, etc.\nMonitors and maintains licensing and certifications of provider files; ensures applications, renewal letters, and fees are processed in a timely manner; develops and maintains tickler system and/or database for licensing/certification renewal; ensures insurance certificates are current for provider agencies.\nPerform desktop publishing activities; receives and proofs material for business cards, letterhead, envelopes, brochures, and other printed material, and presents camera-ready documents to printer; prepares completed published documents for mailing and/or distribution.\nSupports NTBHA staff with arranging for travel needs including airfare, lodging and car rentals, creating itineraries.\nAssists or provides back-up coverage for other Administrative Assistants, and other administrative positions as assigned.\nAnalyzes relevant data for significant trends and stays current on best practices for behavioral health services and related health and social services as they affect the unit or NTBHA operations.\nRegular reporting and presentations that includes integrating information from multiple sources, provides technical support to various groups as assigned, and provides information for advisory boards and elected officials.\nAttends seminars, training, conferences, and other meetings as assigned. Represents NTBHA in a wide variety of local/regional meetings, work groups, committees, task forces and other venues as assigned.\nAttends and participates in staff meetings.\nMust be able to work on and have knowledge of a PC (personal computer).\nAdvanced Microsoft Office Suite skills - Outlook, Word, Excel, PowerPoint, etc., with an ability to become familiar with company-specific programs and software.\nDuties and projects may be assigned or changed to meet business needs.\nQualifications\nQualifications required:\nHigh School diploma required, 2-year degree or a bachelor’s degree preferred. \nMust have a minimum of five (5) years of experience as an administrative assistant. Or a combination of education, training and experience that would ensure the successful performance of the duties of the position.\nKeyboarding/typing speed of 50 wpm.\nWe are responsible for developing a collaborative system of care for individuals in crisis in the NTBHA service area. We are focused on trauma-informed, resilience-oriented care in all services provided.\nBenefits:\n457(b)\nPaid time off\nHealth, Dental and Vision insurance\nHealth savings account\nFlexible spending account\nTuition reimbursement","description_format":"text","description_chars":5022,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Psychiatric Care","Addiction Treatment"],"lifecycle":[{"event":"open","at":"2026-10-03T09:58:36Z"}],"visa":[],"liveness":{"score":71,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.792,"p_room":0.9,"age_days":10,"expected_fill_days":23,"reasons":["conf:5","win:mid"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/ntbha-administrative-assistant-um","json_url":"https://alion.io/job/ntbha-administrative-assistant-um.json","meta":{"generated_at":"2026-10-14T20:25:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":27103,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2216198},"rest":"https://alion.io/mcp/rest/get_company?id=2216198"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fntbha-administrative-assistant-um"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fntbha-administrative-assistant-um"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fntbha-administrative-assistant-um"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ntbha-administrative-assistant-um\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fntbha-administrative-assistant-um"}]}