{"id":2197965,"url":"https://alion.io/job/ntc-assistant-student-records","title":"Assistant, Student Records","company":{"id":1813856,"name":"NTC","domain":"ntc.edu","url":"https://alion.io/company/ntc-edu","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":70,"open_postings":36,"ghost_share":0.5,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Early Careers","role_family":"Early Careers","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Wausau, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-09T20:12:07Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-12T07:05:53Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":2},"description":"Applications must be submitted by 12:01 a.m., October 26, 2026.Thank you for your interest in a career at Northcentral Technical College (NTC).\nNTC offers outstanding career opportunities on a modern campus with state-of-the-art technology that allows for a collaborative learning and work environment.Employees are offered an amazingTotal Rewards package with competitive salaries, excellent benefits, and generous paid time off - including two paid closures for the winter holiday (Christmas - New Year) and summer (week of July 4th), for most full-time positions. NTC is “The College that Cares” and makes a difference in the lives of our employees and students. If you have the desire to help students while positively impacting the community, we’d love for you to join our team!See why our current employees did!\nStarting Hourly Rate Based on Qualifications:\n$22.15JOB SUMMARY, DESCRIPTION & QUALIFICATIONS:\nJob Summary\nThe Student Records Assistant maintains accurate and confidential student records and supports degree audits, transcript requests, graduation, enrollment verifications, certification processing, and Credit for Prior Learning (CPL). The position assists students and staff, supports academic requirements and system operations in the College’s Student Information System, and contributes to daily Student Records office operations.\nEssential Functions and Responsibilities\nPosition may support projects across Student Services and other areas of the College to advance institutional goals and student success. While the regular schedule follows standard business hours, flexibility is required for occasional evening, weekend, or travel to other locations based on college events or operational needs. Employees are expected to maintain cross-functional knowledge of all core responsibilities. Individuals may serve as the primary resource or subject-matter lead for specific areas based on departmental needs, expertise, and workload.\nStudent Records Management\nProcess degree audits, manage graduation lists, and complete diploma processing.\nComplete degree and enrollment verifications and respond to inquiries via phone, email, in person, and through the National Student Clearinghouse.\nAdjust student schedules, including no-shows, adds/drops, withdrawals, and class cancellations.\nMaintain and update permanent student records in compliance with FERPA, ensuring accuracy and confidentiality.\nTrack students in shared programs, process related state certification forms, and monitor combined grade point averages. \nTranscript and Certification Processing\nProcess transcript inquiries and requests accurately and efficiently; coordinate with the College’s third-party transcript vendor. \nAssist with nursing certification processes, including providing LPN NCLEX information and processing state certification forms.\nCredit for Prior Learning (CPL) Support & Coordination\nAssist students with CPL inquiries involving life/work experience, exams, advanced standing, transcripted credit, military experience, and transfer credit.\nAssist students in exploring CPL options as noted above, providing support throughout the CPL process, ensuring timely communication with students.\nSupport promotion of CPL awareness among faculty, staff, and to students through education, marketing and outreach to promote program growth. \nSupport development of promotional materials and communication strategies to enhance student engagement. \nCollect, track and report CPL assessment data for institutional and external reporting. \nCollaborate with Academic Excellence and faculty to explore and develop new CPL opportunities; support development of improved CPL processes for staff and students. \nStudent Information System & Administrative Support\nAssist in developing and maintaining academic requirements in the College’s Student Information System to support degree audits, accurate records, and reporting.\nTroubleshoot, test and assist in issue resolution; stay current on system improvements, releases, and updates.\nSupport daily office operations by answering inquiries, maintain records, processing documentation, and assisting with special projects and other assigned tasks. \nMinimum Qualifications Required\nIn limited circumstances, NTC may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.\nEducation: One Year Certificate (or Equivalent)\nExperience:\nAdditional Experience Information:\nPreferred: Experience in higher education or Student Services\nKnowledge, Skills and Abilities\nIn order to perform the functions and responsibilities of the position (listed above) the following knowledge, skills, and abilities, including language skills, reasoning and mathematical abilities are essential.\nLanguage Skills:\nAbility to read, write and comprehend instructions, reports and emails; speak and may present information to groups.\nMath Skills:\nAbility to add and subtract numbers using basic units of measurement.\nReasoning Ability:\nAbility to apply common sense understanding to carry out written, oral, or diagrammed instructions; solve problems involving several concrete variables in standardized situations.\nTechnical Skills:\nAbility to manage and track document changes; create, modify and format templates and files; ability to use multiple computer screens and multitask in several computer applications.\nCustomer Service Skills:\nAbility to actively listen, discern key information, and respond professionally; ask follow up or clarifying questions to diffuse escalated situations and offer appropriate problem resolution when necessary.\nOther Requirements\nN/A\nPhysical Requirements\nCarrying/Lifting 10-25 lbs: Low\nCarrying/Lifting 25-50 lbs: N/A\nCarrying/Lifting >50 lbs: N/A\nSitting: High\nStanding/Walking/Climbing: Low\nSquatting/Crouching/Kneeling/Bending: Low\nRepetitive Hand/Foot Movement: High\nPushing/Pulling/Reaching Above Shoulder: Low\nWork Environment\nIndoor/Office Work Environment: High\nOutdoor Weather Conditions: Low\nIrritated or Agitated Individuals: Low\nHostile or Violent Individuals: N/A\nHazardous Fumes/Odors/Toxic Chemicals: N/A\nConfined Spaces (as identified by OSHA): N/A\nWork-Related Travel: Low\nSmell Requirement: N/A\nSpecific Vision: High\nHearing: High\nTaste: N/A","description_format":"text","description_chars":6327,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"phd","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education","Vocational Education"],"lifecycle":[{"event":"open","at":"2026-10-09T20:12:07Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":2,"expected_fill_days":20,"reasons":["conf:4","stale_co","win:early"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/ntc-assistant-student-records","json_url":"https://alion.io/job/ntc-assistant-student-records.json","meta":{"generated_at":"2026-10-12T13:51:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21796,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1813856},"rest":"https://alion.io/mcp/rest/get_company?id=1813856"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fntc-assistant-student-records"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fntc-assistant-student-records"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fntc-assistant-student-records"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ntc-assistant-student-records\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fntc-assistant-student-records"}]}