{"id":2419506,"url":"https://alion.io/job/nusx-manager-research-grant-management-operations","title":"Manager, Research Grant Management Operations","company":{"id":3801833,"name":"Nusx","domain":"nusx.edu.sg","url":"https://alion.io/company/nusx","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":7,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Sales","role_family":"Sales","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Singapore"],"countries":["SG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":28000,"max_usd":68000,"period":"year","method":"role_country_seniority_unknown","sample_n":317},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Mixture of Experts","optional":false},{"name":"Monday.com","optional":false},{"name":"Slack","optional":false},{"name":"Xero","optional":true}],"status":"live","first_seen_at":"2026-06-08T00:00:00Z","employer_posted_date":"2026-06-08","last_verified_at":"2026-10-30T08:16:16Z","board_verified":true,"closed_at":null,"days_open":144,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":143},"description":"About Us\nNUSX is where NUS talent, research and ideas meet the people, pathways and resources that can take them further. That includes founder development, research translation, venture creation, industry partnerships and access to capital and global networks. The parts of NUSX do different things, but we share a common ambition: help more NUS talent, research and ideas find a path to use and scale. NUSX was known as NUS Enterprise until September 2026.\nWe are building AI-enabled operating systems to support research translation, venture building, grant administration and commercialisation workflows.\nWe work across university teams, researchers, startups, corporate partners and public funding agencies to turn complex manual processes into structured, auditable and scalable workflows.\nThe Role\nAs Manager, Research Grant Management Operations, you are responsible for the operational integrity of three funding streams: MOE De-GAP, Central GAP and Technology Development Agreement (TDA) funding.\nYou ensure that grant finances, claims, procurement, project progress and grantor reporting are tracked accurately, followed through consistently, and supported by reliable data.\nThis is a hands-on ownership role. You will lead weekly operating cadence, keep dashboards accurate, drive stakeholder follow-up, and help move grant administration away from manual work into an integrated AI-driven grant management solution.\nSeparately, you will support new programme reviews from an operational, overseas compliance and financial sustainability perspective, ensuring programmes are administratively workable and at minimum financially neutral unless otherwise approved.\nWhat You'll Do\nOwn Grant Finance & Claims\nMonitor grant budgets, commitments, utilisation and remaining balances across De-GAP, Central GAP and TDA.\nCoordinate claims submission, supporting documents, WBS tracking and claims-related queries.\nReconcile approved budgets, actual spend and remaining balances, and flag under-utilisation, overspend or budget risk early.\nMaintain clear, reliable financial views to support management decisions and grantor reporting.\nManage grant audits. \nLead Procurement Coordination\nLead the procurement follow-through for grant-funded activities, from request initiation to PO, vendor follow-up and closure.\nCoordinate with project teams, procurement, finance and vendors to resolve delays or documentation issues.\nEnsure procurement is aligned with approved budgets, grant requirements and internal policies.\nMaintain procurement status as part of the overall project dashboard.\nTrack Progress & Report to Grantors\nMaintain updated project milestones, deliverables, timelines and reporting commitments.\nLead the weekly cadence to ensure project updates are current, complete and accurate.\nPrepare progress updates, management reports and grantor reports with supporting documentation.\nFlag delays, risks, changes in scope or reporting gaps early for management attention.\nMaintain Dashboard Accuracy\nMaintain a single source of truth for project status, budget utilisation, procurement progress, claims and reporting.\nEnsure dashboards are updated before management reviews and reflect actual project status, not outdated inputs.\nFollow up on open actions, overdue items and missing updates across stakeholders.\nEscalate issues that require decisions, approvals or intervention.\nBuild the Future Grant Management Solution\nMap current manual workflows across De-GAP, Central GAP and TDA and identify bottlenecks, duplication and control gaps.\nTranslate operational requirements into system requirements for an in-house AI-driven grant management solution.\nSupport integration across Monday.com, Jedox, Slack, iRIMS and other relevant systems.\nDesign and test workflow logic for reminders, approvals, claims tracking, reporting and dashboard updates.\nContribute as a process owner and product user, ensuring the solution is practical, auditable and scalable.\nIntegrate the Three Grant Streams\nBring De-GAP, Central GAP and TDA into one coherent grant management framework.\nStandardise tracking, reporting, claims and dashboard logic where possible.\nDocument the differences in funding mechanics, approval routes, milestone tracking and reporting obligations.\nAvoid separate manual workflows by building a common operating model that can support different grant types.\nSupport New Programme Review\nSupport new programme review as a separate scope from grant administration.\nAssess whether new programmes are administratively workable and financially neutral at minimum, unless otherwise approved.\nCheck overseas compliance considerations, funding source, cost recovery, claims process and reporting obligations.\nFlag unfunded, non-compliant or operationally unsustainable commitments before programme launch.\nPartner Across Functions\nWork closely with Principal Investigators, project leads, grantors, finance, procurement, vendors, automation teams and internal management.\nTranslate operational issues into clear actions, owners and timelines.\nFollow up firmly and professionally to keep work moving.\nKeep management informed of risks, delays and decisions required.\nPlease be informed that only shortlisted candidates will be notified.\nRequirements\n5+ years of strong project, programme or grant administration experience.\nExperience managing budgets, claims submission, procurement tracking and reporting.\nGood financial literacy and comfort with WBS structures, budget monitoring and claims documentation.\nStrong follow-through and ability to lead weekly operating cadence.\nAbility to maintain accurate dashboards, trackers and reporting views.\nStrong stakeholder management skills across finance, procurement, project teams and management.\nAttention to governance, compliance, audit trail and reporting discipline.\nComfort operating in an environment where processes are still being built.\nBonus Points For\nExperience working with AI tools to improve process efficiency.\nExperience supporting automation, workflow redesign or systems implementation.\nExperience integrating multiple workflows into one operating model.\nExperience with grant administration, research funding, public funding or commercialisation funding.\nExperience with systems such as Monday.com, Jedox, Slack, iRIMS, SAP, BMC Helix, Submittable or Xero.\nExposure to overseas programme administration, compliance checks or cost recovery models.\nWhy Join Us?\nThis is a chance to help build the operating backbone for research translation and venture creation. You will sit close to the work, the data and the decisions - supporting grants today while helping build the AI-enabled system that makes the function more scalable tomorrow.\nReady to Build?\nShare your resume with us. No cover letter required - but we would love to know what process you have improved, automated or managed end-to-end, and what changed because of your work.\nJob Type: 2-year Contract\nLocation: Kent Ridge Campus\nOrganization: NUSX\nDepartment : NUSX Administration\nJob requisition ID : 33246","description_format":"text","description_chars":7044,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Coworking & Shared Office","Tech Industry Associations & Clusters"],"lifecycle":[{"event":"open","at":"2026-10-13T04:39:29Z"}],"visa":[],"liveness":{"score":5,"band":"cold","label":"Long shot","p_open":1,"p_active":0.193,"p_room":0.28,"age_days":144,"expected_fill_days":24,"reasons":["conf:1","velocity","win:tail","crowd:"],"computed_at":"2026-10-30T05:48:23Z"},"pay":null,"html_url":"https://alion.io/job/nusx-manager-research-grant-management-operations","json_url":"https://alion.io/job/nusx-manager-research-grant-management-operations.json","meta":{"generated_at":"2026-10-30T08:33:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12229,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3801833},"rest":"https://alion.io/mcp/rest/get_company?id=3801833"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnusx-manager-research-grant-management-operations"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnusx-manager-research-grant-management-operations"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnusx-manager-research-grant-management-operations"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nusx-manager-research-grant-management-operations\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnusx-manager-research-grant-management-operations"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2419506}},{"tool":"search_jobs","arguments":{"company":"nusx.edu.sg","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2419506},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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