{"id":2574780,"url":"https://alion.io/job/nutanix-senior-administrative-assistant","title":"Senior Administrative Assistant","company":{"id":43912,"name":"Nutanix","domain":"nutanix.com","url":"https://alion.io/company/twitter-handle","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Jobvite","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Jose, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":63000,"max":126000,"currency":"USD","period":"year","gross":null,"usd_annual":126000},"salary_estimate":null,"experience_years_min":8,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Google Drive","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-14T23:51:55Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-18T03:29:10Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Nutanix seeks the best and brightest candidate who values professional relationships complimented by creativity and teamwork. Further, the right candidate will have demonstrated progressive success as a Sr. Administrative Assistant supporting dynamic, Engineering senior-level executives in a fast-paced, high-tech environment.\nThe Administrative Assistant must be competent in performing tasks with minimal direction and willingness to handle a wide variety of situations, as well as competing priorities with a great attitude and sense of humor. Must have outstanding time management and organizational skills, relying on expertise and sound judgment to plan and accomplish goals. Must be able to exercise discretion, independent judgment and capable of analyzing and solving complex and abstract requests.\nThis position is expected to involve a high degree of confidentiality, sensitivity, creativity, latitude, flexibility, and availability for effective and efficient performance for support required.\nMajor Duties and Responsibilities: \nProvide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions and recommendations.\nManage, maintain, and coordinate highly complex and changing calendars, schedules for internal/external meetings, and organizational functions; as well prepare flawless communication materials on behalf of internal and external customers.\nCoordinate detailed and complex global travel arrangements understanding time zones and geographies ensuring executives have appropriate documentation (passports, visas, invitations) and any other travel requirements) in advance prior to trips. As well as facilitate travel plans, flow, agendas, materials, and itineraries utilizing executives time efficiently. \nCoordinate and arrange a wide range of critical tasks, projects, programs, small events for meetings and entertainment of visitors to meet deadlines from beginning to end.\nPerform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature. Provide web research as needed.\nMay attend executives’ leadership meetings, set agendas, take meeting minutes, manage, and track action items, and maintain timekeeper, as well as be intuitive and proactive as an active participant in managing projects and tasks that may arise.\nDrafts and prepares routine and advanced correspondence including emails, letters, memoranda, meeting minutes, summaries, and reports. Review outgoing correspondence for accuracy, format consistency, signatures, and conformance with executive procedures and company branding. May screen all incoming correspondence and determine if executive action is needed.\nCreate organizational POs and process invoices through systems such as NetSuite and Coupa.\nAnticipates and/or identify needs and issues within the executive’s organization and proactively initiate and/or facilitate solutions.\nCompiles prepare and process executive’s expense reports through Expensify program. \nUse political savvy and sophistication to filter through and facilitate actionable items.\nKey liaison for the group and on-the-job contacts including internal and external customers, internal company executives, parent company executives, trade associations, community, and political representatives.\nWork closely with executives, administrative staff, employees, and teams creating and maintaining working relationships.\nPerforms other functions such as organizing and maintaining confidential files, records systems of the organization, preparation of recurring internal reports, maintaining contacts/customer database, etc.\nDemonstrates a broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers, and competitors.\nPlay an active role in creating a safe and healthy workplace and comply with all applicable safety and health rules.\nProvide partnership administrative support and cross-coverage to Engineering Administrative Team, and Staff, as necessary.\nOther duties as required.\nRequired Profile (education, experience): \nPreferred BS/BA with a minimum of 5+ years or equivalent of continual experience supporting multiple Vice Presidents and above within a highly demanding fast-paced oriented environment.\nExceptional calendar management skills.\nExceptional communication skills, verbal and written. \nHigh level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management; being highly proactive and intuitive, detailed oriented, self-motivated, adaptive, and creative.\nProven skills analytically with abstract problem-solving.\nExceptional professionalism, soft-skills and being a team player.\nHigh level of work ethics, integrity, confidentiality, and flexibility.\nAdvanced level MS Office Suite (Word, Excel, PowerPoint, Outlook, Project Google Drive).\nMust be highly reliable, flexible, and dependable with time management to be able and available to come to work early and/or stay late with minimal notice.\nStrong key competencies skills: CustomerFocus,Approachability,IntegrityandTrust,DealingwithAmbiguity,InterpersonalSavvy,LearningontheFly, OrganizationalAgility,Peer Relationships,Safety.\nCore Fundamentals : (candidates must display)\nTrusted Partnership: Reliable, dependable, intuitive, and proactive.\nDelivery with Quality and Accuracy: Quickly responds and delivers with quality and accuracy.\nProductivity: Efficient, highly organized, and detailed oriented.\nUnderstanding Business Preferences and Priorities: Understand business dynamics, processes, and practices.\nTeamwork: Collaborative within diverse multi-cultural environment, cross-functional teams, key stakeholders, and admin organizations.\nValue added: Resourceful, supportive, discipline, motivating, and customer focus.\nScope:\nKnowledge / Skill - As a highly skilled specialist, contributes to the development of concepts and techniques. Completes complex tasks creatively, efficiently, and effectively.\nJob Complexity - Works on moderate to complex assignments requiring considerable judgment, takes initiate and anticipates general day-today support. Understands implications and scopes of work where analysis of situations or data requires a review of a variety of factors to make recommendations for solutions to meet deadlines and expectations for requests. Exercises judgment within defined procedures and practices to determine appropriate action. Builds productive internal/external working relationships.\nSupervision - Self-starter, normally receives general instructions to determine methods and procedures on new assignments. May receive detailed instructions on new projects or assignments.\nExperience - Typically requires a bachelor’s degree and a minimum of 8 years of related experience; supporting multiple VP levels and above in a fast-paced environment.\nWork Arrangement\nHybrid: This role operates in a hybrid capacity, blending the benefits of remote work with the advantages of in-person collaboration. In locations where our workplace policy applies (i.e. San Jose, Durham, Mexico City, Bangalore, Pune, Hoofddorp, Belgrade, Barcelona, Singapore, Sydney and Tokyo), employees are expected to work onsite a minimum of 3 days per week to foster collaboration, team alignment, and access to in-office resources. Workplace type may vary based on location and team requirements. Please speak with your recruiter for details. Additional team-specific guidance and norms will be provided by your manager.\nThe pay range for this position at commencement of employment is expected to be between USD $63,000 and USD $126,000 per year.\nHowever, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.\nIf hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. Our application deadline is 40 days from the date of posting. In good faith, the posting may be removed prior to this date if the position is filled or extended in good faith.\n--","description_format":"text","description_chars":9069,"description_truncated":false,"requirements":{"experience_years_min":8,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Parental leave","Restricted stock units"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"Mexico","iso":"MX","kind":"country"},{"name":"Singapore","iso":"SG","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Cloud Platforms (IaaS & PaaS)","Virtualization & Containers"],"lifecycle":[{"event":"open","at":"2026-10-14T23:51:55Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.888,"p_room":0.945,"age_days":2,"expected_fill_days":5,"reasons":["conf:1","velocity","win:mid"],"computed_at":"2026-10-17T05:46:00Z"},"pay":{"stated_usd_annual":126000,"is_top_pay":true},"html_url":"https://alion.io/job/nutanix-senior-administrative-assistant","json_url":"https://alion.io/job/nutanix-senior-administrative-assistant.json","meta":{"generated_at":"2026-10-18T04:16:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6437,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":43912},"rest":"https://alion.io/mcp/rest/get_company?id=43912"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fnutanix-senior-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fnutanix-senior-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fnutanix-senior-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/nutanix-senior-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fnutanix-senior-administrative-assistant"}]}