Executive Operations & Property Associate
Confirmed on the employer's own hiring board on Sep 27, 2026. First seen by Alion on Sep 24, 2026.
About the Role
We’re looking for a highly organised, proactive and dependable candidate to support senior leaders in the day-to-day running of property and project workflows.
This is a hands-on role for someone who enjoys making things happen. You’ll organise, follow up, coordinate projects and suppliers, keep track of costs and deadlines, and make sure nothing falls through the cracks.
Alongside traditional administrative responsibilities, you’ll gain exposure to property sales, lettings and refurbishments, working directly with senior stakeholders, contractors, suppliers and other external partners.
What You’ll Be Doing
Providing day to day administrative support
Maintaining accurate Excel trackers, records and documentation
Tracking invoices, managing budgets, and ensuring accurate payments
Managing meetings, appointments and ad hoc requests as required
Assisting with the sales, lettings, and refurbishment of properties
Handling tenant issues professionally and promptly
Acting as a key point of contact between site managers, builders, and suppliers to ensure timely project delivery
Keeping senior leaders updated on progress, outstanding actions and potential issues
Taking ownership of a wide variety of ad hoc administrative and operational tasks
What We’re Looking For
2-3 years’ experience in an administrative, executive support or coordination role
Bachelor’s degree or equivalent experience
Confident using Excel and excellent working with numbers, invoices and budgets
Highly organised, with exceptional attention to detail
Able to manage multiple priorities and follow tasks through to completion
A proactive, self-starting attitude, you’re someone who takes initiative and gets things done
Comfortable dealing with senior stakeholders, contractors, suppliers and external partners
Strong written and verbal communication skills
Practical, dependable and comfortable working in a fast-moving environment
Portuguese language skills would be advantageous but are not essential
Why Join Us?
You’ll be part of a small, ambitious team working on exciting projects. This is a fantastic opportunity for someone who has built great administrative foundations and now wants greater ownership, variety and exposure to projects and operations.