{"id":3067515,"url":"https://alion.io/job/obama-foundation-weekend-workplace-coordinator","title":"Weekend Workplace Coordinator","company":{"id":1759245,"name":"Obama Foundation","domain":"obama.org","url":"https://alion.io/company/obama-org","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":21,"max":null,"currency":"USD","period":"hour","gross":null,"usd_annual":42000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-21T00:00:00Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-22T13:05:42Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"At The Obama Foundation, our mission is to inspire, empower, and connect people to change their world. We seek to build an active democratic culture where people are equipped and motivated to make change in the communities where they live, work, and play. Right here on the South Side of Chicago, we’re building a home for this vision, a global center for change with a range of opportunities - coordinated programming, community outreach events, educational moments, and more - that invite visitors from down the block or across the globe to turn hope into action.\nAchieving our ambitious goals starts with an exceptional team built on our Hope to Action Values - Courage, Empathy, Integrity, Accountability, Community, Inclusivity, Pragmatism, Resilience, Imagination, and Hope. A Framework that anyone, anywhere, can use to build trust, activate participation, and expand opportunity in their community.\nPurpose of the Role\nThe Obama Foundation’s Workplace Services team oversees our physical office locations and provides support to our remote staff members. Reporting to the Operations Manager and working closely with the Chicago Operations Teams, this part-time role will provide support to the Workplace Services team and will be a key point of contact for in-office requests on weekends. This role will be responsible for maintaining an organized and professional office experience, ensuring office safety procedures are followed, equipping staff with what they need to execute projects successfully, and providing weekend support in the Dock.Core Job Responsibilities\nAdministrative Support Coordinate meeting room requests and oversee conference room set-ups. \nSupport the team with office projects and events. \n\nOffice SupportOversee office and pantry supply procurement, tracking, and stocking. \nAssist Office Coordinator with vendor scheduling and management. \nEnsure the office and break rooms are well organized, fully stocked, and free of clutter. \nOrganize and distribute Foundation mail and packages. \n\nStaff Support Act as a primary point of contact for Chicago staff questions and concerns.\nEnsure that all customer support requests are properly routed and responded to within 24 hours. \n\nDock SupportReview, approve, deny, and schedule dock access requests based on operational priorities, dock availability, and policy requirements.\nCoordinate daily dock activity to ensure safe, orderly sequencing of deliveries, pickups, waste hauling, and OPS functions.\nMonitor dock conditions to ensure docks remain clear, safe, and available for scheduled activities.\nMaintain accurate records of dock activity, vendor compliance, incidents, and operational disruptions.\n\nPerform other duties as assigned \nKey Deliverables / Outcomes\nComplete all administrative support work/projects on time and with exceptional attention to detail. \nPantry items and office supplies are easily accessible, well stocked, and ordered in a timely manner. \nConference rooms are set-up with necessary supplies and staff feel that they have an efficient and accommodating work environment. \nEnsure the Office is well organized and clear of clutter. \nSupport tickets are answered and/or routed in a timely manner. \nMinimized dock conflicts, delays, and operational disruptions.\nAccurate and complete dock scheduling records and vendor activity documentation.\nRequired Qualifications\n1 - 3 years of experience within reception, office management, hospitality, or customer service roles \n1 - 3 years of experience with dock scheduling, management and operations\nAbility to lift large packages and office materials \nProactive, flexible, and resourceful work ethos; ability to anticipate needs, take initiative, and remain calm and effective under pressure \nStrong written and verbal communication skills \nExcellent organizational skills; demonstrated ability to prioritize, multi-task, and follow through on short- and long-term assignments \nCommunicates proactively and collaborates effectively with others to achieve objectives and meet deadlines. \nStrong prioritization skills to effectively juggle short-term and long-term tasks and responsibilities in an entrepreneurial, fast-paced environment. \nExperience with Slack, GSuite, customer support ticketing systems, and travel management systems are a plus. \nThe pay rate for this role is $21.50/hour.\nThis is a part-time, in-person role based at the Obama Presidential Center in Jackson Park.\nFor an overview of our benefits package, including insurance, paid time off, retirement & more, please visithttps://www.obama.org/careers/.\nDon’t check off every box in the requirements listed above? Please apply anyway! If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to still consider submitting an application. You may be just the right candidate for this role or another one of our openings!\nEqual Opportunity Employer\nThe Foundation is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Foundation does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply. If you are a qualified candidate with a disability, please e-mail us at  if you require a reasonable accommodation to complete this application.","description_format":"text","description_chars":5528,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-22T08:27:07Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":20,"reasons":["conf:16","win:early","comp:junior"],"computed_at":"2026-10-23T05:54:15Z"},"pay":{"stated_usd_annual":42000,"is_top_pay":false},"html_url":"https://alion.io/job/obama-foundation-weekend-workplace-coordinator","json_url":"https://alion.io/job/obama-foundation-weekend-workplace-coordinator.json","meta":{"generated_at":"2026-10-23T11:35:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17550,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1759245},"rest":"https://alion.io/mcp/rest/get_company?id=1759245"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fobama-foundation-weekend-workplace-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fobama-foundation-weekend-workplace-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fobama-foundation-weekend-workplace-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/obama-foundation-weekend-workplace-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fobama-foundation-weekend-workplace-coordinator"}]}