{"id":459323,"url":"https://alion.io/job/oceaneering-international-executive-assistant","title":"Executive Assistant","company":{"id":176562,"name":"Oceaneering International","domain":"oceaneering.com","url":"https://alion.io/company/oceaneering-international","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":90,"open_postings":33,"ghost_share":0,"stale_share":0.606,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":73000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Oracle ERP","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-08-14T00:00:00Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-26T10:37:35Z","board_verified":true,"closed_at":null,"days_open":73,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":73},"description":"Overview\nThe IT department at Oceaneering is an international team who supports all of the Oceaneering business segments and whose Chief Information Technology Leader (CITO) is based in Houston. The IT leadership team (ITLT) is comprised of the CITO and her six direct reports. The extended IT team is a team of more than 300 people who reside in various global locations.\nPosition Summary\nThe Administrative Assistant role has been created to provide administrative, operational, coordination, and communications support primarily to the CITO and her IT leadership team and to the broader IT organization to help ensure effective execution of business priorities.\n Duration and Status\nThis is a permanent position. The role will be hybrid, with the expectation that for now, the person must come to the office on Tuesdays and Wednesdays. In the future, this role may be required to work from the office all five days of the week.\nDuties and Responsibilities\nExecutive Scheduling Support: Work directly with the CITO to proactively manage her calendar, priorities, and scheduling requirements to maximize leadership effectiveness and align with strategic objectives.\n\nAdministrative: Assist the team with meetings, workshops, strategic planning sessions, and other leadership group meetings and offsites. This includes coordinating agendas, pre-read materials, decision documentation, follow-up activities, and arranging catering for leadership workshops, meetings, and other project meetings as needed. Act as a point of contact for visitors and workshop attendees.\n\nLogistics Support: Assist the ITLT in arranging travel, accommodations, and expense reporting (if needed) afterward. Act as a point of contact to assist in resolving any issues that arise during travel.\n\nCommunication: Support the CITO and ITLT in preparing, coordinating, formatting, and distributing communications, project updates, organizational announcements, presentations, and leadership messaging.\n\nStakeholder Engagement: Build and maintain productive working relationships with executive assistants, leadership teams, business stakeholders, and external partners to facilitate effective communication and collaboration.\n\nOperational Coordination: Provide operational support for the CITO and IT Leadership Team by coordinating activities across IT, Finance, Procurement, HR, Supply Chain, and other business functions. Track and follow up on requests, deliverables, and administrative activities to help ensure timely completion of leadership priorities.\n\nReporting: Support the CITO in generating management reports and assist in preparing presentations for leadership and project sponsors.\n\nLeadership Priorities & Documentation: Work with the ITLT to monitor and track leadership priorities and key deliverables, supporting timely execution and visibility into organizational commitments. Organize, maintain, and update related documentation (e.g., meeting minutes, agendas, action item logs, deliverables, key follow-up items, decision records, and status reports) in Microsoft Teams, SharePoint, project management systems, shared drives, or other enterprise systems.\n\nConfidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.\n\nSupport the CITO with other administrative tasks as needed on a daily basis.\n\nReporting Relationship\nReports to the VP & Chief Information Technology Officer (CITO).\n\nSupervisory Responsibilities\nThis position has NO supervisory responsibilities.\nLocation\nRole requires onsite attendance on Tuesdays and Wednesdays, initially, but must be open to onsite attendance five days a week in the future. Remote working permitted initially on Mondays, Thursdays, and Fridays.\n REQUIRED\nHigh School Diploma\n\nAdministrative Assistant experience (preferably supporting an IT team)\n\nProficiency in Microsoft Office (Word, Excel, and advanced PowerPoint skills)\n\nExperience with standard email and internet systems\n\nMust be able to maintain confidentiality with sensitive information\n\nExcellent oral and written communication skills\n\nExcellent telephone skills\n\nEvidence of strong organizational skills\n\nDESIRED\nAssociates Degree preferred\n\nExperience working for senior level managers (Director and above)\n\nExperience in related industry\n\nThree years of project support and planning/scheduling experience.\n\nPeopleSoft and Visio experience (but not required)\n\nWorking knowledge of document control systems and project design\n\nExperience working with ERP and Copilot (but not required)\n\nKnowledge, Skills, Abilities and Other Characteristics\nAbility to effectively manage time and establish priorities\n\nBuild relationships with people whose assistance, cooperation, and support may be needed\n\nProvide/develop appropriate documentation to track progress of team initiatives\n\nAnticipate and prepare for upcoming events ensuring adequate resources are available\n\nAbility to be engaging and welcoming to visitors with a professional demeanor\n\nAbility to author meeting minutes, reports, business correspondence and procedures as directed.\n\nMust be able to communicate effectively and professionally by email and verbally\n\nMust foster and adhere to a professional and respectful culture\n\nMust be able to work under stress and be accepting of an environment that is changing and maturing\n\nWorking Conditions\nThis position is considered OFFICE WORK which is characterized as follows.\nAlmost exclusively indoors during the day and occasionally at night\n\nOccasional exposure to airborne dust in the work place\n\nWork surface is stable (flat)\n\nPhysical Activity/Requirements\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nThis position is considered LIGHT work.\n\nOCCASIONAL\nFREQUENT\nCONSTANT\nLift up to 20 pounds\n\nClimbing, stooping, kneeling, squatting, and reaching\n\nLift up to 10 pounds\n\nStanding\n\nRepetitive movements of arms and hands\n\nSit with back supported","description_format":"text","description_chars":6121,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":6,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Marine & Ocean Engineering","Underwater & Marine Robotics","Oil & Gas"],"lifecycle":[{"event":"open","at":"2026-09-06T10:29:05Z"},{"event":"close","at":"2026-10-05T14:17:17Z"},{"event":"reopen","at":"2026-10-13T22:32:05Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1 · green card filings: 2","filings_12m":1,"filings_prev_12m":2,"green_card_filings_12m":2,"median_offered_wage_usd":94167,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":4,"band":"cold","label":"Long shot","p_open":1,"p_active":0.144,"p_room":0.28,"age_days":73,"expected_fill_days":18,"reasons":["conf:9","stale_co","velocity","win:tail","crowd:brand"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/oceaneering-international-executive-assistant","json_url":"https://alion.io/job/oceaneering-international-executive-assistant.json","meta":{"generated_at":"2026-10-26T11:41:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15888,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":176562},"rest":"https://alion.io/mcp/rest/get_company?id=176562"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Foceaneering-international-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Foceaneering-international-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Foceaneering-international-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/oceaneering-international-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Foceaneering-international-executive-assistant"}]}