Project Coordinator I

Purpose

To Support Project Manager/Engineer to provide administrative support to deliver projects on time, within specified schedule. Liaise with global cross functional teams and provide required coordination support to complete projects as planned.

Functions

ESSENTIAL

• Coordinate with all functional teams and shared services to get the project tasks executed
• Maintain all relevant documentation as per the regional project management practices (SoW documents, change requests, schedules, risk register etc.)
• Prepare and maintain project status/progress reports, KPI’s etc.
• Create and update MIS reports for project review and control
• Maintain records of invoices (PIMA), budget, timesheets, worksheets, project team deputation, schedules
• Maintain records of induction & training, resumes, competencies, certifications
• Work with mobility team on travel and accommodation tasks, travel and stay arrangements, medicals, visas, clearances, documents, resource mobilization/demobilization
• Manage inventory/asset list, issue register, transit documentations of all non-human resources
• Raise purchase requisitions for purchases and suppliers/vendor services to satisfy projects
• Support project manager in planning, control, and implementation of assigned projects
• Administer and improve the relevant project database for efficient project execution
• Understand project specific deliverables, timelines, contractual terms and conditions & agreements
• Communicate regular and effective project updates to all stakeholders

NON-ESSENTIAL

• Assist with any other duties as and when required
• Undertake specific projects as instructed by management
• Demonstrates high level of initiative to accomplish individual objectives assigned as well as team goals.

REQUIRED

· B. TECH in ELECTRONICS /ELECTRICAL/MECHANICAL Engineering Or equivalent experience

· Able to work in rotational shifts 42.5 hours (weekly) (Morning, Evening, Night & Weekends)

· Knowledge of MS-Office and computer fundamentals

· Must be willing to Work from office as and when needed.

· Strong analytical skills with the ability to interpret complex data sets and generate actionable insights.

· Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.

· Detail-oriented with a focus on accuracy and precision in asset documentation and reporting.

· Knowledge of regulatory requirements and industry standards related to asset management and maritime operations.

DESIRED

· 0-1-year experience in Support Operations