{"id":3072849,"url":"https://alion.io/job/oceanscompany-consulting-operations-associate","title":"Consulting Operations Associate","company":{"id":6533,"name":"Oceanscompany","domain":"oceanscompany.com","url":"https://alion.io/company/oceanscompany","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":95,"open_postings":9,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":67,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sri Lanka"],"countries":["LK"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"GitHub","optional":false},{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false},{"name":"Vercel","optional":false}],"status":"live","first_seen_at":"2026-10-22T09:58:31Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-23T10:51:48Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Real opportunities. Real impact. Your career, redefined. \n(NOTE: A human reviews every application at Oceans, so please apply for only one position and only once a year -if you're a better fit for another role, we’ll route your application accordingly and if we’re not quite ready for you, we’ll reach back out later).\nAt Oceans, we believe that talent knows no boundaries. That’s why we connect the best and brightest professionals with career-defining opportunities that challenge, inspire, and accelerate their career growth. Our community, whom we call Divers, don’t just work-they dive deep, solve complex challenges, and make a real impact with global industry leaders. And in doing so, they don’t just support bold ideas-they expand their skills, broaden their expertise, and grow their careers.\nAs an Consulting Operations Associate, you will join a fast-paced, client-service environment supporting an AI-focused consulting and tech-enablement firm. You will act as an intelligent, independent generalist and execution bridge between executive leadership and active client consulting engagements, ensuring operational momentum and administrative clarity across the business.\nIn this high-leverage role, you will combine executive administration, consulting coordination, external vendor representation, and practical AI-enabled execution. You will help maintain visibility into client account timelines, track commitments, and streamline administrative workflows-all while utilizing cutting-edge AI tools and automation to reduce operational friction.\nAccountability\nAs an Consulting Operations Associate, your success will be defined by your ability to reduce executive administrative burden, maintain seamless coordination across active consulting accounts, and deliver accurate,high-quality written and AI-enabled work.\nHere’s how you’ll make an impact:\nCEO & Executive Administration\nManage executive inboxes, prioritize incoming communication, and organize daily scheduling and calendars.\nDraft intelligent, professional email correspondence and serve as a reliable human review layer for AI-generated drafts.\nEnsure all correspondence sent on behalf of leadership clearly identifies you as the actual sender\nTrack executive commitments and follow-ups to ensure crucial priorities are executed without delay.\nConsulting Account Coordination\nMaintain operational visibility into active client consulting engagements, tracking timelines, milestones, and deliverables.\nMonitor outstanding client commitments and remind stakeholders of upcoming account requirements.Organize account-related information and meeting follow-ups to keep engagements moving smoothly without taking over formal technical project management.\n\nExternal Meetings & Partner Representation\nAttend selected vendor, partner, or software demonstration meetings as a representative of leadership.\nGather information, ask clarifying questions, summarize key findings, and recommend actionable next steps.\nRepresent the organization professionally in client-facing or vendor interactions when required.\nResearch & Content Development\nConduct structured research on business, technology, and consulting topics.\nPrepare research-backed outlines, blog concepts, and marketing assets for executive review and polish.\nReview, edit, and enhance AI-assisted written materials for tone, accuracy, and depth, maintaining strict editorial standards.\nAI Enablement & Technical Workflows\nBuild simple AI-enabled tools or lightweight applications to solve recurring operational problems.\nUtilize AI-assisted development platforms, GitHub workflows, and Vercel (or similar deployment platforms) to test and deploy practical internal tools.Explore automation opportunities across administrative and consulting workflows, evaluating AI outputs for accuracy and business utility.\n\nInternal Routing & Process Improvement\nCoordinate information flow across Operations Managers, Project Managers, and consulting leads to surface bottlenecks.\nSupport secondary initiatives such as event logistics, marketing campaign coordination, and platform research.\nIdentify administrative friction points and propose automation solutions that maintain high-quality, human-reviewed standards.\nColleagues\nYou will work directly with the Chief Executive Officer as your primary stakeholder while collaborating closely with the Operations Manager, Project Manager, and the broader consulting team. At Oceans, you’ll also receive guidance and support from your Operations Manager, who will help you succeed in the role and ensure that you’re continuously growing and developing in your career.\nSkills and Qualifications\nAt Oceans, we believe in T-shaped individuals-those who bring deep expertise in one area,paired with broad curiosity and interests. As an Administrative Operations Specialist, your vertical strength will be executive support and client service coordination, while your horizontal capabilities should span practical AI building, research synthesis, and cross-functional workflow management.\nTo excel in this role, you should have:\nExperience: Strong client-facing experience in a professional services, consulting, or fast-paced client-service environment; proven experience supporting executives or managing client account coordination.\nTools/Systems: Familiarity with Slack, Google Workspace/Email, GitHub, Vercel, HubSpot, Fathom, and modern AI-assisted research and development tools.\nAnalytics/Process: Exceptional attention to detail, strong editorial and writing judgment, experience auditing AI-generated outputs, and the ability to build simple technical workflows or lightweight apps.Mindset: Highly curious, direct communicator, proactive problem solver, comfortable in a fast-moving environment,and dedicated to exceptional follow-through.\n\nDuring the interview process, you’ll have the opportunity to showcase your skills in the following areas:\nExecutive & Consulting Coordination: How do you organize competing executive priorities and maintain visibility across client engagements?\nWritten Communication & Quality Control: How do you maintain editorial standards, tone, and transparency when drafting correspondence on behalf of leadership?\nAI Fluency & Technical Curiosity: How have you used AI tools or low-code frameworks to build lightweight solutions or improve administrative workflows?Proactive Problem Solving: How do you identify operational bottlenecks and coordinate across internal teams to keep projects on track?\n\nDiversity of experience is core to Oceans. You are expected to work inclusively with individuals from a variety of backgrounds, ensuring that both personal and collective dignity are supported.\nRole Specifications\nThis is aremote role, where you will be expected to work a split shift with some overlap with our client’s time zone. You will, however, be expected to be present for in-person training programs during your first 3.5 weeks with us. During the offer process, we’ll share more information about our benefits and compensation philosophy,considering both market trends and individual factors.\nAbout Oceans\nAt Oceans Talent, we connect the world’s top talent with visionary companies building what’s next. Here,you’re not just stepping into another role - you’re joining a team that values individuality, ambition, and growth without limits. Unique, like you.\nWe’re always excited to share more about our journey, where we’re headed, and how you can grow with us throughout the interview process.\nWant to learn more about our recruitment process, what to expect from interviews, and possible outcomes? Check out [ The Dive].","description_format":"text","description_chars":7636,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Sri Lanka","iso":"LK","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Information Technology"],"lifecycle":[{"event":"open","at":"2026-10-22T09:58:31Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":67,"reasons":["conf:3","win:early"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/oceanscompany-consulting-operations-associate","json_url":"https://alion.io/job/oceanscompany-consulting-operations-associate.json","meta":{"generated_at":"2026-10-23T15:41:23Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23544,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6533},"rest":"https://alion.io/mcp/rest/get_company?id=6533"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Foceanscompany-consulting-operations-associate"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Foceanscompany-consulting-operations-associate"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Foceanscompany-consulting-operations-associate"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/oceanscompany-consulting-operations-associate\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Foceanscompany-consulting-operations-associate"}]}