{"id":3090898,"url":"https://alion.io/job/octopus-legacy-executive-assistant","title":"Executive Assistant","company":{"id":678544,"name":"Octopus Legacy","domain":"octopuslegacy.com","url":"https://alion.io/company/octopuslegacy","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":83,"open_postings":20,"ghost_share":0.2,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":164,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":59000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-22T13:53:12Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-11-06T07:57:34Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":14},"description":"The Company\nWe're Octopus Legacy: one of the fastest-growing tech companies in the country, part of the UK's most exciting and best-trusted group (you may have heard of some of our sister companies…), and we have a mission.\nWe're on a path to scale, aiming to become a household name while transforming a long-established industry and helping our customers prepare for, and find support after, death.\nBut we can't do it alone, and that's why we're assembling a team of top performers to build with us.\nReady to be part of something big?\nThe Role\nWe're looking for a sharp, commercially minded Executive Assistant to work hand-in-hand with our Founder, Sam. This isn't a diary-and-travel role. You'll be Sam's right hand: running his inbox, writing on his behalf, deciding what deserves his time and what doesn't, and making sure the things that move the business forward actually get done.\nYou'll understand what we're trying to achieve as a company (our targets, our partners, our priorities this quarter) and use that to make good calls without being asked. When a hundred things land at once, you'll know which three matter.\nThis is a great step up for someone with 4+ years in a PA or EA role who wants real responsibility, real exposure to how a scaling business is run, and a seat close to the decisions.\nKey Responsibilities\nInbox ownership and ghostwriting\nOwn Sam's inbox end to end: triage, action, delegate, archive. Get it to a place where Sam only sees what genuinely needs him.\nDraft and send emails, messages and replies in Sam's voice, from partner follow-ups and investor updates to team announcements and LinkedIn posts.\nWrite first drafts of internal memos, all-hands notes, briefing documents and talking points so Sam starts from 80% rather than a blank page.\nKnow when to reply on his behalf, when to flag, and when to hold.\nPrioritisation and protecting time\nManage Sam's calendar strategically, not just logistically: protect focus time, push back on low-value meetings, and make sure his week reflects the company's priorities.\nRun a clear, live view of what's on Sam's plate, what's waiting on others, and what's slipping, and chase it.\nPrepare Sam for every meeting that matters: who he's meeting, why it matters commercially, what we want out of it, and the follow-ups afterwards.\nMake judgement calls under pressure and keep things moving when priorities shift mid-week.\nCommercial support\nUnderstand our business model, key metrics and quarterly goals well enough to spot what's commercially important in a busy inbox or diary.\nSupport on partner, investor and board activity: scheduling, preparing packs, tracking actions and keeping relationships warm.\nTrack key commercial follow-ups (partnerships, deals, introductions) so nothing valuable goes cold.\nManage budgets for events, suppliers and office spend, negotiate with suppliers, and look for ways to get better value.\nSupport with payroll, invoices and expenses, ensuring accuracy and deadlines are met.\nTeam and culture\nOrganise all-hands, team events and offsites that bring everyone together, delivered on budget.\nKeep the office running smoothly, from supplies to mail to last-minute requests.\nHelp shape a fun, engaging and collaborative culture as we scale.\nJump into ad hoc tasks and special projects as the business needs.\nWho Are You?\n2+ years in a PA or EA role, ideally supporting a founder, CEO or senior leader in a fast-moving environment.\nCommercially minded: you're curious about how the business makes money and what drives growth. You read the inbox and the diary through that lens, and you can tell the difference between busy and valuable.\nA strong writer: you can pick up someone's tone quickly and write clear, warm, confident emails and documents that sound like them, not like an assistant.\nA ruthless prioritiser: you're comfortable saying no (politely), you protect time like it's money, and you're calm when everything feels urgent.\nProactive and two steps ahead: you anticipate what Sam needs before he asks and close loops without being chased.\nDiscreet: you handle sensitive documents, payroll, financial and personal information with absolute confidentiality.\nAdaptable: you thrive when plans change at short notice and you're happy to roll up your sleeves.\nA team player: you build good relationships across the business and help make the workplace somewhere people want to be.\nOur Mission\nWhen people think about planning for death they think about wills, life insurance and funerals. We take these cold processes and turn them into something more human. Share more than money: leave voice notes, music, recipes. Shape a legacy that connects you while you're here. And after you're gone.\nFounded by Sam after his mum died suddenly, we're a group of people who work in death because we've been affected by it. We know the difference a good plan makes, and what it's like when there isn't one.\nDeath can come between us, leave mess, legal fees, frustration. But it can also make us stronger. We see a world where people talk openly about death, and work out the real meaning of legacy, one that connects to them. We're here to make that world happen.\nBenefits\nOctopus share incentive scheme\nFlexible working: 3 days in the office (London Bridge), 2 days remote\nFlexible holiday, plus an extra day off for your birthday\nWork from anywhere in the world for up to 4 weeks per year\nVitality Health & Life Insurance\nPension scheme\nEnhanced parental leave\nFree Will & LPAs, plus discounts on other Octopus services\nCycle to Work Scheme and access to the EV Salary Sacrifice Scheme\nOctopus Giving: we match any charitable fundraising you do, up to £500\nOctopus Springboard: we help our employees become fully-fledged entrepreneurs\nDog-friendly office\nSnacks and wellness activities\nWe know that to be truly innovative, we need a diverse team around us. That's why Octopus Legacy is committed to creating an inclusive environment and is proud to be an equal opportunity employer.","description_format":"text","description_chars":5989,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Life insurance","Parental leave"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services","Insurance Brokers & Agencies"],"lifecycle":[{"event":"open","at":"2026-10-22T14:48:18Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":14,"expected_fill_days":164,"reasons":["conf:2","win:early"],"computed_at":"2026-11-06T05:58:05Z"},"pay":null,"html_url":"https://alion.io/job/octopus-legacy-executive-assistant","json_url":"https://alion.io/job/octopus-legacy-executive-assistant.json","meta":{"generated_at":"2026-11-06T08:57:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16097,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":678544},"rest":"https://alion.io/mcp/rest/get_company?id=678544"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Foctopus-legacy-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Foctopus-legacy-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Foctopus-legacy-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/octopus-legacy-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Foctopus-legacy-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3090898}},{"tool":"search_jobs","arguments":{"company":"octopuslegacy.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3090898},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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