{"id":3603101,"url":"https://alion.io/job/odl-executive-assistant","title":"Executive Assistant","company":{"id":2749544,"name":"ODL","domain":"odl.com","url":"https://alion.io/company/odl-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Zeeland, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":8,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-28T00:00:00Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-07T13:14:11Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"RESPONSIBILITIES:\nAdministration\nWith a primary responsibility of supporting the President/COO, provide support to the executive team as directed to ensure all administrative activities are completed confidentially with speed and accuracy for the executive team and board of advisors.\nUses discretion, judgement, and knowledge of the organization to facilitate the executive team's activities and maintain confidentiality.\nEnhance organization reputation by accepting ownership for accomplishing new and different requests; consistently exploring opportunities to add value by anticipating where support may be needed.\nMaintain and refine internal processes that support the executive team, coordinating internal and external resources to expedite workflow.\nPlan and orchestrate work to ensure the executive team’s priorities are met, organizational goals are achieved, and best practices are upheld.\nOffice Environment\nCreate an environment that encourages an upbeat, fun, productive work environment and promotes positive employee relations.\nMaintain and builds upon the professional image of the office to ensure effective and efficient work conditions for all.\nLead the effort to successfully plan and complete ODL Culture Events.\nCore Competencies\nAttention to Detail\nCommunication\nInitiative\nPlanning and Organization\nCustomer Focus\nCandidate Requirements\n8 years’ experience in administrative role reporting directly to senior management\nProficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems\nStrong time-management skills and the ability to organize and coordinate multiple projects at once\nFlexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge\nSuperb written and verbal communication skills\nAbility to keep company confidences\nPossess personal qualities of integrity, credibility, and commitment.\nThe Value We Offer:\nHealth, Dental, and Vision insurance\n401(k) with company match\nHybrid work environment - Remote Fridays only\nTuition Reimbursement\nPaid Vacation and 10 Holidays\nHealth Club Reimbursement\nBonus program\nWellness program\nThe Executive Assistant is the supportive force that empowers the executive team and board of advisors. Reporting to the President and Chief Operating Officer he/she will be instrumental in the overall success of the organization. Provides multi-faceted administrative support and assistance to ensure effective use of executive team's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.The Executive Assistant will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. Given the changing nature of the executive landscape, we rely on our Executive Assistant for flexibility and foresight, while maintaining complete confidence on all subject matters.\nThe Executive Assistant will be responsible for creating a welcoming and helpful environment that meets all internal and external customers’ needs.\nShift\nFirst Shift (United States of America)","description_format":"text","description_chars":3214,"description_truncated":false,"requirements":{"experience_years_min":8,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Commerce"],"lifecycle":[{"event":"open","at":"2026-11-02T10:25:17Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":2,"green_card_filings_12m":0,"median_offered_wage_usd":92500,"route":null,"cap_exempt":false,"checked_at":"2026-11-07T07:57:00+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":10,"expected_fill_days":35,"reasons":["conf:7","win:early"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/odl-executive-assistant","json_url":"https://alion.io/job/odl-executive-assistant.json","meta":{"generated_at":"2026-11-07T13:35:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16642,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2749544},"rest":"https://alion.io/mcp/rest/get_company?id=2749544"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fodl-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fodl-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fodl-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/odl-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fodl-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3603101}},{"tool":"search_jobs","arguments":{"company":"odl.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3603101},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}