{"id":1335501,"url":"https://alion.io/job/odu-administrative-assistant","title":"Administrative Assistant","company":{"id":1756294,"name":"ODU","domain":"odu.edu","url":"https://alion.io/company/odu","size_band":"1-10","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Norfolk, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":78000,"period":"year","method":"role_country_seniority_unknown","sample_n":4752},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-27T13:55:12Z","employer_posted_date":"2026-09-27","last_verified_at":"2026-10-05T01:22:17Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Overview\nThe Administrative Assistant performs a wide variety of administrative support and problem-solving duties of a confidential nature for the Department and its Divisions. Compiling regular and special reports using established formats and procedures. The allocation of time in support of Departmental Division’s is at the discretion of the Department leadership and will be determined by the Administrative Support Specialist.\nResponsibilities\nProvide comprehensive administrative support to leadership and assist other faculty members within the Department/Division’s as needs dictate.\nHandle telephone communications with politeness and professionalism, screening callers, relaying messages, and welcoming visitors.\nManage incoming correspondence by opening sorting, prioritizing, and distributing materials efficiently\nMaintain organized files containing all relevant materials, including confidential information, such as correspondence, contracts, and meeting materials.\nPrepare presentations for departmental/divisional leadership using formats like PowerPoint, ensuring a polished and informative visual representation.\nUndertake additional duties and special projects as assigned to fulfill the evolving needs of the Department.\nServe as Administrative support to Administrative management and Division Chiefs.\nServe as liaison with EVMS Medical Group and off site healthcare facilities as needed to coordinate the credentialing of all new clinical providers and secure hospital privileges\nPrepare presentations for leadership in formats such as Power Point.\nAssist in coordinating materials and information for Departmental Newsletter with Chair & Admin Support Specialist\nMaintain files on all correspondence, contracts, meeting materials, etc. to include confidential information.\nEffectively and professionally handle all correspondence under the Faculty's name.\nAssist faculty with Letters of Recommendation for students, and other required correspondence.\nCoordinate faculty and administrative meetings to include correspondence, sending out advanced notifications with location, topic etc. to all faculty and related personnel; coordinate the catering for same; ensure meeting site is secured and confirmed with equipment provisions if necessary- including Virtual meetings.\nCoordinates all office needs, copier, purchasing, conference room set -up, supplies, etc.\nServe as Back up Administrative support to the Chair.\nPerform other duties and special projects as assigned to meet the needs of the department.\nQualifications\nMinimum Qualifications and Skills:\nStrong communicational skills\nMust have excellent organizational skills, an ability to multi-task, and prioritize competing priorities, work independently, and meet important deadlines.\nAttention to detail is critical.\nStrong MS Office to include Word, Excel and Outlook.\nThis position requires an individual who is highly flexible and has a keen awareness of customer service.\nAbility to manage and meet deadlines for multiple projects.\nPreferred Qualifications:\nAssociate’s degree preferred.\n\nExperience in an academic and/or health care setting is desirable.\n\nLocation : Location\nUS-VA-Norfolk","description_format":"text","description_chars":3178,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Higher Education"],"lifecycle":[{"event":"open","at":"2026-09-27T13:55:12Z"}],"visa":[],"liveness":{"score":82,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.821,"p_room":1,"age_days":6,"expected_fill_days":25,"reasons":["conf:0","win:early"],"computed_at":"2026-10-04T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/odu-administrative-assistant","json_url":"https://alion.io/job/odu-administrative-assistant.json","meta":{"generated_at":"2026-10-05T02:25:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3247,"day_limit":5000,"remaining_today":1753,"minute_limit":60,"resets_at":"2026-10-06T00:00:00Z"}}}