{"id":3710591,"url":"https://alion.io/job/odysaviation-office-manager","title":"Office Manager","company":{"id":678914,"name":"odysaviation","domain":"odysaviation.com","url":"https://alion.io/company/odysaviation","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":70,"open_postings":16,"ghost_share":0.5,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-08T05:47:12Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Long Beach, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":80000,"max":90000,"currency":"USD","period":"year","gross":null,"usd_annual":90000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-03T21:44:19Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-08T07:38:39Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":3},"description":"About Odys\nAt Odys, we’re mobilizing power, with Hybrid Power Systems developed for aerospace and in-demand everywhere. It’s the kind of mission diversity that demands a fresh way of thinking.\nWe began with an early bet on hybrid, when the mobility industry was focused on batteries. We designed, tested, and validated our first 1 MW high-speed generator in 12 months. And then we pushed further, developing systems with greater power density in less time. Today, our Hybrid Power Systems offer outputs ranging from 20 kW to 4 MW, with applications in the air or on the ground.\nOne of those applications is Laila, an unmanned drone designed for critical logistics and defense missions. With its 100 kW-class onboard Hybrid Power System, Laila can support medical cold-chain transport or serve as an aerial platform for counter-UAS measures.\nThe market interest has been overwhelming: Over 30 inbound requests from leading US and global manufacturers, and 14+ DoD contracts.\nOur team comes from deep tech and aerospace, with backgrounds spanning drone and aircraft development, high-volume production, and electrified mobility.\nWe operate with urgency and ownership at every level. We validated high-speed generator technology faster than our peers, not because we skipped steps, but because we've been doing this long enough to know which ones matter most.\nCreating the future of power, in the air and on the ground, is a challenge we’ve been training our entire lives for. If that sounds like you, this is the opportunity you’ve been waiting for.\nWe’re looking for an organized, proactive Office Manager to keep our Long Beach operations running smoothly and to be the heartbeat of our team culture. This cross-functional role spans accounting support, HR and onboarding, and office management. It also makes you our People & Culture Ambassador: the person who helps every employee feel welcome, connected, and part of what we’re building. You’ll report to the Senior Director of Finance and work closely with leadership, engineering, and operations. It’s a good fit for someone who likes variety, takes ownership, and wants to grow with an early-stage aerospace company.\nWhat You’ll Do\nAccounting Support\nProcess vendor invoices: code them to the correct GL accounts and projects, match them to POs and receipts, and route them for approval\n\nSupport weekly AP runs, including payment prep, vendor follow-up, and resolving discrepancies\n\nMaintain vendor master data, including W-9 collection, banking details, and new supplier onboarding\n\nTrack and reconcile employee expenses and company card transactions, and follow up on missing receipts and coding\n\nAssist with month-end close tasks, document filing, and audit support as needed\n\nHR & Onboarding\nCoordinate new-hire onboarding end to end: offer paperwork, I-9 verification, HRIS setup, equipment, badging, and first-day logistics\n\nManage offboarding checklists, including equipment return and system access removal\n\nMaintain accurate employee records in the HRIS and keep personnel files organized and compliant\n\nServe as a first point of contact for employee questions about benefits, PTO, and policies, and escalate as needed\n\nSupport payroll prep by collecting timesheets, changes, and new-hire information\n\nPeople & Culture Ambassador\nBe the go-to person for making new hires feel welcome from day one, through first-week check-ins, introductions across teams, and a great first impression of Odys\n\nPlan and run company events, celebrations, milestones, and team-building activities that bring engineering, operations, and business teams together\n\nChampion our values and help shape the culture as we grow, partnering with leadership on engagement initiatives\n\nRecognize and celebrate wins, including aircraft milestones, work anniversaries, birthdays, and team achievements\n\nGather employee feedback through pulse surveys, informal conversations, and stay interviews, and bring insights and ideas to leadership\n\nHelp make the office a place people want to be, through the environment, perks, and shared rituals\n\n Office Operations\nOversee the day-to-day running of the Long Beach facility: supplies, kitchen, mail, shipping and receiving, and visitor management\n\nAct as the main contact for building management, facilities vendors, and service providers (cleaning, maintenance, IT, security)\n\nManage office purchasing and keep spend within budget\n\nCoordinate facility access and badging, and help maintain visitor and security protocols\n\nSupport travel booking and calendar coordination for leadership as needed\n\nIdentify and implement process improvements as the company scales\n\n What We’re Looking For\n3+ years in office management, administrative, or operations roles, ideally with AP or bookkeeping exposure\n\nWorking knowledge of AP processes and basic accounting concepts\n\nExperience with onboarding and HR administration, and familiarity with an HRIS (e.g., Rippling, Paylocity, or similar)\n\nComfortable with Google Workspace or Microsoft Office, and quick to learn new systems\n\nHighly organized and detail-oriented, with the ability to juggle competing priorities\n\nDiscreet with confidential financial and employee information\n\nA natural connector who builds relationships easily and genuinely enjoys bringing people together\n\nWarm, approachable, and trusted, the kind of person teammates feel comfortable coming to\n\nCreative ideas for events and engagement, plus the follow-through to execute them on a startup budget\n\nA self-starter who’s comfortable in a startup environment where roles evolve","description_format":"text","description_chars":5564,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Aircraft Manufacturing","General 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