{"id":3822509,"url":"https://alion.io/job/odyssey-hotel-group-groups-events-planner","title":"Groups & Events Planner","company":{"id":678293,"name":"Odyssey Hotel Group","domain":"odysseyhotelgroup.com","url":"https://alion.io/company/odysseyhotelgroup","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Recruitee","truth_index":{"grade":"B","score":80,"open_postings":16,"ghost_share":0,"stale_share":0.813,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Würzburg, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":3161,"max":3161,"currency":"EUR","period":"month","gross":null,"usd_annual":42588},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-05T13:10:46Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-12T13:18:41Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"ABOUT ODYSSEY\nWe are The Odyssey Hotel Group, Europe’s most ambitious hotel operator and the team behind many well-known global hospitality brands. We partner with Marriott, IHG, and Accor to develop exceptional properties across a wide range of concepts and destinations. Powered by over 700 employees and supported by Activum SG as our major shareholder, our purpose is to create wonderful stories through a passion for locally inspired design, genuine hospitality, and attention to every detail. We achieve this through a culture of enabling and empowering our teams to master the art of hospitality.\nODYSSEY CULTURE\nYou will be joining a fast-moving, ambitious, and successful team that is reshaping the industry we love. If you thrive on responsibility, share a passion for service, and enjoy working collaboratively, you will fit right in. We believe in teamwork, ownership, and creating memorable experiences for both our guests and our colleagues.\nTHE POSITION\nAre you the go-to person when it comes to planning and organising? As our Groups & Events Planner at AC Hotel Würzburg, you will play a central role in creating successful meetings, celebrations, and events from the first enquiry through to execution and follow-up.\nYou will manage all key event details, from rooming lists and event orders to floor plans, catering arrangements, AV requirements, and invoicing. You will work closely with clients to understand their needs, coordinate with internal departments to ensure flawless delivery, and remain calm and solution-focused when plans change at the last minute.\nYou will be the link between our guests and our operational teams, ensuring each event runs smoothly and leaves a lasting impression. If you are organised, service-driven, detail-oriented, and passionate about hospitality, this could be the perfect next step for you.\nKEY RESPONSIBILITIES\nCoordinate all pre- and post-event administration, including rooming lists, external orders, invoicing, and follow-up\nConduct site inspections and pre-event meetings with clients to finalise all arrangements\nPrepare detailed event orders, including timelines, floor plans, room setups, and service requirements\nOversee event setup and execution to ensure all elements meet client expectations\nAct as the main on-site contact for clients and external suppliers during events\nLiaise closely with internal departments such as kitchen, banqueting, front office, and housekeeping to ensure seamless communication and delivery\nHandle last-minute changes, cancellations, and overbookings professionally and efficiently\nManage short lead-time business, same-day events, and social events such as birthdays or weddings\nBuild and maintain strong relationships with corporate clients, event organisers, and suppliers\nDeliver excellent customer service before, during, and after each event to encourage repeat business\nGather feedback from clients and support continuous improvement of the event experience\nMaintain accurate event records and keep all booking information up to date\nEnsure compliance with company policies, safety standards, and contractual agreements\nWHY THIS ROLE AT ODYSSEY?\nAttractive benefits package\nEmployee discount rates in more than 8,000 hotels for you and your family\nGreat development opportunities within our hotel portfolio and headquarters\nAccess to resources through Empowr to support your well-being\nSpace for your ideas, creativity, and personal contribution\nA dynamic and growing work environment where no two days are the same\nThe opportunity to work in a beautiful hotel setting in Würzburg\nA supportive culture where colleagues often become true friends\nDiverse tasks and the chance to get involved in wider projects\nRequirements\nPrevious experience in groups, meetings, or event planning within hospitality\n\nExcellent organizational skills and the ability to manage multiple priorities at the same time\n\nA genuine passion for hospitality and creating memorable guest experiences\n\nStrong communication skills in English and German; additional languages are an advantage\n\nA professional, friendly, and customer-focused attitude\n\nStrong attention to detail and a proactive, solution-oriented mindset\n\nThe ability to work well under pressure and respond positively to changing priorities\n\nGood knowledge of event logistics, including room setups, catering coordination, and AV requirements\n\nExperience working with PMS, CRM systems, or event planning tools\n\nStrong relationship-building skills with both clients and internal stakeholders\n\nUnderstanding of health, safety, and service standards related to events\n\nINTERESTED?\nApply through this vacancy and we will get in touch with you as soon as possible. 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