Executive Administrative Assistant/Program Manager

Position Summary

Odyssey has an exciting opportunity for an Executive Administrative Assistant/Program Manager providing support to the Command, Control, Communications, and Battle Management Division (C3BM).

Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM’s main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space.

This is a full-time position at Hanscom AFB, Bedford, MA.

Responsibilities

In this Advisory and Assistance Services (A&AS) role, you will provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle. You will apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.

Duties to include but not limited to:

• Provide administrative and operational support to government leadership and acquisition program teams.
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
• Track and monitor action items, taskings, suspense dates, and program deliverables.
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
• Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
• Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
• Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
• Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
• Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
• Maintain program files, records, and document repositories in accordance with organizational procedures.
• Assist with workflow management, office operations, and process improvement initiatives.
• Coordinate, analyze, distribute, and track organizational taskings and responses.
• Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
• Respond to routine inquiries, answer telephones, and provide administrative customer support.
• Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.

Other Job Specific Duties:

• Review the Chief Engineer’s calendar each morning, prepare a consolidated daily schedule, and ensure all required read-aheads are available
• Manage high-volume executive scheduling across multiple organizations, locations, and time zones, providing real-time deconfliction
• Participate in daily leadership syncs to surface hot topics, align calendars, and resolve emerging scheduling conflicts
• Lead weekly C3A (ASE) staff meetings, coordinating inputs, issuing meeting notices, running slides, taking attendance, and tracking action items
• Provide end-to-end TDY travel support including registration, agendas, travel folders, and real-time adjustments
• Coordinate and submit Visitor Access Requests (VARs) for Chief Engineer TDYs
• Build, adjust, and reconcile DTS orders and vouchers with accurate cost capture
• Respond to front-office needs throughout the day, maintaining situational awareness and ensuring the Chief Engineer has necessary information and support
• Coordinate with the C3A (ASE) FOG support POC to organize events such as summer outings, Pi Day, and holiday gatherings
• Manage ASE conference room reservations
• Update and maintain distribution lists for C3BM and C3A

Qualifications

Citizenship: Must be a US citizen

Minimum Required Qualifications

Clearance: Must have and be able to maintain a Top Secret level clearance and be currently SCI eligible

Preferred Qualifications

Education: Bachelor's or Master's Degree in a related field with 3 years of experience, 3 of which must be in DoD, OR

• • 7 years of directly related experience, 5 of which must be in the DoD

Technical Skills

• DoD acquisition program management support across the acquisition lifecycle
• Knowledge of FAR, DoDI 5000.02, AFI 63-101/20-101, and related acquisition guidance
• Program risk management and acquisition reporting
• Cost, schedule, and performance management
• Development and review of acquisition documentation and milestone packages
• Experience supporting IPTs, PMRs, and acquisition reviews
• Familiarity with Agile methodologies, DevSecOps, and cloud-based systems
• Experience with acquisition and financial systems, including CCaR, IDECS, EDA, and Microsoft Office Suite
• Knowledge of EVM analysis and Integrated Master Schedules (IMS)

Interpersonal Skills

• Strong written and verbal communication skills
• Ability to develop and present briefings to senior leadership
• Strong analytical and organizational skills
• Ability to manage multiple priorities in a fast-paced acquisition environment
• Ability to work independently and collaboratively within Government and contractor teams

Additional Information

Location: Hanscom AFB, MATravel: Travel may be required at the customer’s discretion

Onsite

# HB

Company Overview

Odyssey is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.

Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Please Note:

Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays.Odyssey Benefits