{"id":3553354,"url":"https://alion.io/job/offsec-executive-assistant","title":"Executive Assistant","company":{"id":1787584,"name":"OffSec","domain":"offsec.com","url":"https://alion.io/company/offsec-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Deel","truth_index":{"grade":"A","score":88,"open_postings":16,"ghost_share":0.125,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":69,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":8500,"max_usd":17000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":11},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Jira","optional":false},{"name":"Kali Linux","optional":false},{"name":"Linux","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-30T20:51:31Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-03T18:41:40Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":3},"description":"About OffSec\nFounded in 2006 by the creators of Kali Linux, OffSec (formerly known as Offensive Security) is the leading provider of continuous professional and workforce development, training, and education for cybersecurity practitioners. OffSec’s distinct pedagogy and practical, hands-on learning help organizations fill the infosec talent gap by training their teams on today’s most critical skills.\nBecome a part of our global presence and work from anywhere! With customers in 150+ countries and team members across 40+ countries, OffSec fosters a global, remote-first culture that values innovation and diversity. Our team includes internationally recognized cybersecurity experts, speakers, and professionals from top enterprises and government agencies.\nThink you can outwork, outlearn, and out-hustle the competition? Good. We like people who TRY HARDER.\nExcited about our mission and what we do? Apply and join us!\nJob purpose\nWe are looking for a highly organized, proactive, and discreet Executive Assistant to keep our leaders' time, meetings, events, and travel running smoothly.\nYou will own calendars, coordinate internal and external meetings from invitation to follow-up, plan company events, and arrange business travel for executives and team members. You will work closely with the leadership team, employees, and external partners, and be the person everyone relies on to make the logistics just work.\nKey responsibilities\nCalendar management\nOwn and manage executive calendars: schedule, prioritize, and resolve conflicts across multiple time zones.\n\nProtect focus time and make sure each calendar reflects current business priorities.\n\nAnticipate scheduling needs around travel, deadlines, and recurring commitments, and plan buffer time accordingly.\n\nHandle last-minute changes and reschedules quickly, keeping all participants informed.\n\nMaintain shared team calendars for key dates, leave, holidays, and company-wide events.\n\nInternal and external meetings\nSchedule and coordinate internal meetings, including leadership team meetings, one-on-ones, and cross-functional sessions.\n\nArrange external meetings with clients, partners, candidates, and board members, managing invitations and confirmations.\n\nBook meeting rooms, video conferencing links, and catering, and make sure all logistics are ready and changes are up to date on the calendar for all participants.\n\nEvent coordination\nHelp with company events including offsites, cross-functional meetings and leadership or board meetings.\n\nSource and manage venues, caterers, and suppliers; negotiate quotes and stay within budget.\n\nBuild event timelines, attendee lists, and manage invitations and RSVPs.\n\nCoordinate on-the-day logistics and act as the main point of contact for suppliers and attendees.\n\nTravel arrangements\nPlan and book end-to-end business travel for executives and team members, including trainers, employees, and guests or contractors.\n\nBook flights, hotels, and ground transport in line with company travel policy, and handle changes or disruptions.\n\nPrepare detailed itineraries with contingency plans and key contact details.\n\nManage visa applications: confirm requirements, prepare supporting documents, coordinate with travel agencies and track status.\n\nMaintain a tracker of passport validity and visa expiry dates for frequent travelers.\n\nAdministrative support and confidentiality\nAct as a point of contact for scheduling and logistics requests, routing or responding as appropriate.\n\nDraft emails, meeting invitations, and internal announcements.\n\nHandle sensitive business, HR, and personal information with complete discretion.\n\nQualifications\nRequired\n3+ years of experience as an Executive Assistant, Office Coordinator, event planner, or in a similar administrative role.\n\nProven track record of managing complex, fast-changing calendars across time zones.\n\nHands-on experience coordinating internal and external meetings and planning corporate events.\n\nExperience arranging international business travel, including flights, hotels, and visa applications.\n\nExcellent written and spoken English, with the ability to draft professional correspondence independently.\n\nAdvanced proficiency in Google Workspace or Microsoft 365 (calendar, email, docs, slides, spreadsheets).\n\nDemonstrated discretion with confidential and sensitive information.\n\nExtremely organized and attention to detail\n\nAbility to work in a remote setting, a self starter, a go getter, think-of-box approach to issues that come up unexpectedly\n\nBachelor's degree in business administration or a related field, or equivalent experience.\n\nPreferred\nExperience supporting senior executives at a global or fast-growing company.\n\nExperience organizing offsites, leadership meetings, or events with stakeholders.\n\nFamiliarity with collaboration and project management tools such as Slack or Jira.\n\nFamiliarity with travel booking platforms.\n\nSkills and competencies\nCalendar and priority management: keeps calendars accurate and balanced, and knows what needs attention now, what can wait, and what can be delegated.\n\nOrganization and attention to detail: juggles many meetings, events, and trips at once without dropping details.\n\nEvent planning: turns a brief into a well-run event, on time and on budget.\n\nAnticipation: thinks a step ahead, preparing agendas, materials, and contingency plans before they are needed.\n\nWritten communication: drafts clear, polished invitations, emails, and announcements.\n\nProfessional presence: represents the company well with executives, clients, partners, and stakeholders.\n\nProblem solving: handles flight cancellations, double bookings, and last-minute changes calmly and quickly.\n\nDiscretion and integrity: handles confidential business and personal matters with complete trust.\n\nFollow-through: tracks commitments and action items and makes sure they close.\n\nRelationship building: works smoothly with teams across the company, time zones, and cultures.\n\nHow success is measured\nCalendars run smoothly, with proactive monitoring of changes to events from participants and few conflicts and time protected for top priorities.\n\nMeetings start on time with rooms, links, agendas, and materials ready in advance.\n\nEvents are delivered on time and within budget, with positive attendee feedback.\n\nEvery traveler has valid visas and confirmed bookings before departure, within policy and budget.\n\nScheduling and logistics requests are handled quickly, and nothing important slips through.\n\nWorking conditions\nThis role is a full-time salaried position. Work hours for this position are flexible and will be performed from a home office.\nEEO\nOffSec provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.\nThis policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.","description_format":"text","description_chars":7249,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Company events","Home office"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Cybersecurity","IT Training & Certification"],"lifecycle":[{"event":"open","at":"2026-10-30T23:40:45Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":69,"reasons":["conf:1","win:early"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/offsec-executive-assistant","json_url":"https://alion.io/job/offsec-executive-assistant.json","meta":{"generated_at":"2026-11-03T23:07:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1668,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1787584},"rest":"https://alion.io/mcp/rest/get_company?id=1787584"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Foffsec-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Foffsec-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Foffsec-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/offsec-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Foffsec-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3553354}},{"tool":"search_jobs","arguments":{"company":"offsec.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3553354},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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