{"id":881842,"url":"https://alion.io/job/offshorelaunch-virtual-office-manager","title":"Virtual Office Manager","company":{"id":679414,"name":"Offshore Launch","domain":"offshorelaunch.com","url":"https://alion.io/company/offshorelaunch","size_band":"201-500","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":62000,"max_usd":136000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":53},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-08-18T15:59:24Z","employer_posted_date":"2026-09-08","last_verified_at":"2026-09-23T22:59:49Z","board_verified":true,"closed_at":null,"days_open":36,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":36},"description":"About Offshore Launch\nOffshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.\nWhy Join Offshore Launch?\nImpact the growth and success of small and medium-sized businesses.\nWork in a people-first, remote environment that values growth and ongoing development.\nAccess comprehensive benefits that include HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration.\nContribute to a culture that values partnership, service, and excellence.\nYour Role\nAs an employee of Offshore Launch, you are being hired for a unique role within a target Client’s company. We value long-term partnerships, and seek to recruit talent that will serve an individual Client’s business for multiple years.\nYou will work full-time with the Client company. However, the Agency provides ongoing support to ensure your continued success. As such, we create space for ongoing check-ins, feedback and development through:\nMembership in the Offshore Launch Slack workspace\nBi-weekly All Team meetings\nMonthly reviews\nYour job is to help the Client succeed.\nOur job is to help you succeed.\nAbout the Client\nThe Virtual Office Manager will serve as the administrative backbone of the business, a family-owned plumbing company in Temple, Texas. This role is critical for streamlining operations and allowing the owner to focus on business growth, handling administrative tasks through documented Standard Operating Procedures (SOPs).\nResponsibilities\nManage owner and team inboxes daily.\nOversee accounts receivable follow-up, invoice tracking, and payment reminders.\nConvert meeting notes into actionable items and calendar reminders.\nTrack project milestones and notifications.\nPrepare and manage permit applications and renewals.\nAdminister the recruiting process for field technicians.\nHandle onboarding and offboarding paperwork.\nValidate and summarize weekly time data for payroll.\nMaintain trackers for truck registrations and inspections.\nRequirements\n5+ years of administrative or office management experience, preferably in home services or construction.\nProficient in CRM or job management tools; ServiceTitan experience is a plus.\nExcellent English communication skills, both written and verbal.\nStrong attention to detail and proficiency with numbers and spreadsheets.\nSelf-directed, organized, and able to manage recurring tasks independently.\nCompensation & Benefits (to be provided by Offshore Launch)\nUp to $1800, depending on experience\n13th month pay\nPerformance-based bonuses\nComprehensive HMO policy, including dependents.\nNote\nThe Client is not involved in compensation or benefits. As an employee of Offshore Launch, all compensation and benefits are to be provided by the Agency.\nPlease note that we anticipate a response from candidates within 24 hours of our outreach. If we do not receive a reply within this timeframe, we will assume that you are no longer interested in pursuing this opportunity.","description_format":"text","description_chars":3142,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":["Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Coworking & Shared Office","Artificial Intelligence","Conversational AI","Virtual Assistant Services"],"lifecycle":[{"event":"open","at":"2026-09-14T01:14:15Z"}],"liveness":{"score":56,"band":"ok","label":"Likely open","p_open":1,"p_active":0.745,"p_room":0.75,"age_days":36,"expected_fill_days":39,"reasons":["conf:6","win:late"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/offshorelaunch-virtual-office-manager","json_url":"https://alion.io/job/offshorelaunch-virtual-office-manager.json","meta":{"generated_at":"2026-09-24T06:01:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}