{"id":2172629,"url":"https://alion.io/job/ogier-administration-assistant-2","title":"Administration Assistant","company":{"id":678421,"name":"Ogier","domain":"ogier.com","url":"https://alion.io/company/ogier","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-08T12:50:51Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-21T22:08:53Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Collaboration is key to how we work and we are looking for an Administration Assistant to join our innovative Global Support Team to provide administrative and secretarial support to the business.\nWe are proud of the varied positions that our team members assume, primarily providing local support but also linking in with a global network of colleagues to keep the business moving forward.\nKey Responsibilities\nAnswering incoming telephone calls and taking and relaying accurate messages.\nOwnership of allocated administrative tasks, with a primary focus on providing dedicated support to the fee earners within the Guernsey Property team whilst also contributing to the wider business support requirements.\nUndertaking the administrative aspects of new matter openings, ensuring client and matter records are accurately maintained and active files are kept up to date (including filing of emails and correspondence, photocopying, printing and scanning), and archiving closed matters in accordance with firm procedures.\nAssisting with the production of documents (e.g. Cadastre Letters, Title Deed enclosure letters). Typing up, binding and formatting documentation required.\nProcessing expenses and payments, preparing the weekly cheques for Contracts Court, preparing invoices and sending out to the client, liaising with our finance team to check for incoming payments and following up of payments with clients.\nMaintaining diaries and task lists as necessary. Organising in-house and external meetings and supporting with witnessing of Wills when required.\nBooking of restaurants and/or hotels and making travel arrangements for the fee earners.\nMaintaining firm contacts on our in house system including inputting new companies and individuals.\nSupporting other team members in busier periods, including reception cover from time to time.\nEnsuring adequate supplies of stationery stocks are maintained for your area.\nActively participating in team meetings, social events and such other duties as the firm may reasonably require from time to time.\nSkills, Knowledge and Expertise\nIf you're interested in being part of a collaborative team, where there's a chance to develop your administration skills, then this could be for you. Individuals will need to have a tech savvy outlook and be comfortable working within a busy environment where quality of work is key.\nWe are looking for somebody who has previous administration experience (ideally in a legal or professional services environment).\nYou will need to have good organisational skills with an ability to efficiently and effectively manage your own time and prioritise your workload. Strong attention to detail is essential and you will need to be proficient in Word and Outlook and ideally have a working knowledge of Excel and PowerPoint. In-house training on all our systems will be provided.","description_format":"text","description_chars":2858,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services","Custody & Fund Administration"],"lifecycle":[{"event":"open","at":"2026-10-09T12:50:51Z"}],"visa":[],"liveness":{"score":70,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.774,"p_room":0.9,"age_days":12,"expected_fill_days":21,"reasons":["conf:2","wave","win:mid"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/ogier-administration-assistant-2","json_url":"https://alion.io/job/ogier-administration-assistant-2.json","meta":{"generated_at":"2026-10-21T23:03:00Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":32769,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":678421},"rest":"https://alion.io/mcp/rest/get_company?id=678421"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fogier-administration-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fogier-administration-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fogier-administration-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ogier-administration-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fogier-administration-assistant-2"}]}