{"id":1910478,"url":"https://alion.io/job/ogier-administration-assistant","title":"Administration Assistant","company":{"id":678421,"name":"Ogier","domain":"ogier.com","url":"https://alion.io/company/ogier","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-04T14:27:29Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-24T06:53:26Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"Collaboration is key to how we work, and we are looking for an Administration Assistant to join our innovative Global Support team, to provide administrative and secretarial assistance to the Ogier team. This is an exciting opportunity to work as part of a global team in a growing area of the business.\nOur Global Support team is a group of like-minded professionals, tasked with supporting the business with all manner of administration including preparing documentation, updating systems, managing client interactions and responding to queries.\nKey Responsibilities\nTyping of correspondence and formatting documentation; \nEnsuring current files are kept up to date (including filing of emails and correspondence, photocopying and scanning) and closing matters when concluded; \nKeeping business systems up to date; \nManaging client interactions and supporting Partners and their teams with client investigative work along with drafting client communications and legal documents. \nOrganising in-house and external meetings along with travel as necessary; \nGeneral printing/scanning and production of Court bundles where necessary; \nTo work independently and take ownership of allocated administrative tasks and assist the fee earners and wider teams in the business; \nBe proactive in your communication and engagement with fee earners identifying opportunities the support with easing the administrative burden \nApply process improvement training by documenting existing processes and identifying process improvement opportunities that deliver efficiencies and improve client experience. \nMentor and provide training and support to colleagues \nSupport IT and change project implementation through contribution to user acceptance testing, training coordination, system upgrades and process improvement sessions. \nWe are proud of the varied positions that our team members assume, primarily providing local support but also linking in with a global network of colleagues to keep the business moving forward.\nSkills, Knowledge and Expertise\nIf you're interested in being part of a collaborative team, where there's a chance to develop your administration skills, then this could be for you.\nThe ideal candidate will have previous administration experience (ideally in a legal or professional services environment). Individuals will need to have a tech-savvy outlook and be comfortable working within a busy environment where quality of work is key.\nYou will need to have good organisational skills with an ability to efficiently and effectively manage your own time and prioritise your workload. Strong attention to detail is essential and you will need to be proficient in Word/Outlook, and ideally a working knowledge of Excel and PowerPoint.","description_format":"text","description_chars":2742,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services","Custody & Fund Administration"],"lifecycle":[{"event":"open","at":"2026-10-05T14:27:29Z"}],"visa":[],"liveness":{"score":53,"band":"ok","label":"Likely open","p_open":1,"p_active":0.708,"p_room":0.75,"age_days":19,"expected_fill_days":21,"reasons":["conf:3","wave","win:late"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/ogier-administration-assistant","json_url":"https://alion.io/job/ogier-administration-assistant.json","meta":{"generated_at":"2026-10-24T08:02:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11934,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":678421},"rest":"https://alion.io/mcp/rest/get_company?id=678421"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fogier-administration-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fogier-administration-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fogier-administration-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ogier-administration-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fogier-administration-assistant"}]}