{"id":1188992,"url":"https://alion.io/job/ohio-state-university-office-assistant","title":"Office Assistant","company":{"id":7804,"name":"Ohio State University","domain":"osu.edu","url":"https://alion.io/company/osu","size_band":"1001-5000","is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":90,"open_postings":51,"ghost_share":0.02,"stale_share":0.549,"repost_share":0.02,"time_to_fill_p50_days":14,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Columbus, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":25000,"max_usd":59000,"period":"year","method":"role_country_seniority_unknown","sample_n":3371},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-24T15:15:50Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-09-24T22:39:38Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Screen reader users may encounter difficulty with this site. For assistance with applying, please contact . If you have questions while submitting an application, please review these frequently asked questions.\nCurrent Employees and Students:\nIf you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.\nWelcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:\nEnsure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.\n\nPrior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.\n\nJob Title:\nOffice AssistantDepartment:\nHuman Resources | Child Care ProgramPosition Overview\nThe Office Assistant serves as an integral member of the Child Care Program (CCP) team, providing comprehensive administrative and operational support to ensure efficient daily operations. This role functions as the primary point of contact for families, visitors, and staff, delivering professional and responsive customer service.\nThe position provides direct administrative support to program leadership and staff, including scheduling, communication coordination, records management, and compliance tracking. The Office Assistant coordinates program activities, maintains accurate documentation, and supports day-to-day operations while operating within established policies and procedures.\nDuties and Responsibilities (percentages adjusted accordingly)\n60% - Program and Administrative Support\nProvide comprehensive administrative support to program leadership and staff to ensure smooth daily operations\nCoordinate and support day-to-day program activities, including scheduling for classrooms, staff, and program events\nManage complex calendaring for leadership, ensuring alignment across multiple schedules\nPerform general administrative duties, including data entry, document preparation, routing, and distribution of materials\nMaintain accurate electronic and paper records, ensuring compliance with program requirements and regulatory standards\nTrack and document daily parent payments and assist with related reporting activities\nManage child files and documentation to ensure completeness and compliance with licensing requirements\nSupport administrators in maintaining compliance with state licensing regulations and NAEYC standards\nCoordinate communication between classrooms, kitchen staff, and program leadership to support daily operations and ensure continuity of care\nSupport classroom staff by assisting with parent communication, documentation, and administrative needs\nMonitor workflows and follow up on assigned tasks to ensure timely completion\n20% - Office and Customer Service Support\nServe as the first point of contact for families, visitors, and staff, providing accurate information and ensuring a welcoming environment\nAnswer, screen, and route incoming calls, emails, and inquiries in a timely and professional manner\nProvide program information and administrative support to families, applicants, and staff\nCoordinate building access activities, including monitoring drop-off and pick-up procedures in accordance with established protocols\nSupport adherence to safety and security procedures, including assisting with emergency protocols as needed\n15% - Event and Program Coordination\nCoordinate and support program events such as Professional Development Days, Teacher Appreciation, and program celebrations\nAssist with logistics, scheduling, communication, and material preparation for events\nTrack event-related tasks and ensure timely completion of deliverables\nProvide on-site administrative support during events to ensure smooth execution\n5% - Miscellaneous Duties\nComplete special projects and assignments as directed\nProvide general administrative support across the program as needed\nPerform other duties as assigned\nRequired Qualifications\nHigh school diploma or equivalent experience\n3+ years of administrative support, office coordination, or related experience\nDemonstrated ability to manage multiple tasks and priorities in a fast-paced environment\nStrong organizational, communication, and customer service skills\nProficiency in Microsoft Office or similar systems (Word, Excel, Outlook)\nDesired Qualifications (Our team thrives on a mix of strengths and experiences. If this role excites you, we encourage you to apply, even if you don’t check every box)- feel free to delete the highlighted if it doesn’t align with the job or your expectations\nExperience in an educational, childcare, or program-based environment\nExperience supporting compliance or regulatory documentation\nFamiliarity with scheduling systems, record management systems, or program coordination tools\nAdditional Information:\nLocation:\nBuckeye Village Community Center (0800)Position Type:\nRegularScheduled Hours:\n40Shift:\nFirst ShiftFinal candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.\nThank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.\nThe university is an equal opportunity employer, including veterans and disability.","description_format":"text","description_chars":5855,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Higher Education"],"lifecycle":[{"event":"open","at":"2026-09-24T15:15:50Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":14,"reasons":["conf:2","win:early","comp:brand"],"computed_at":"2026-09-25T00:50:19Z"},"pay":null,"html_url":"https://alion.io/job/ohio-state-university-office-assistant","json_url":"https://alion.io/job/ohio-state-university-office-assistant.json","meta":{"generated_at":"2026-09-25T00:50:19Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":741,"day_limit":5000,"remaining_today":4259,"minute_limit":60,"resets_at":"2026-09-26T00:00:00Z"}}}