{"id":3950754,"url":"https://alion.io/job/oivan-people-operations-specialist","title":"People Operations Specialist","company":{"id":715949,"name":"Oivan","domain":"oivan.com","url":"https://alion.io/company/oivan","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Personio","truth_index":null},"role":"HR","role_family":"HR","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Riyadh, Saudi Arabia"],"countries":["SA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-09T01:49:06Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-10T15:02:52Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"What We Need\nAbout the RoleOivan Group is strengthening its People Operations function in the Kingdom of Saudi Arabia. We are looking for a dependable, detail-driven People Operations Specialist to be the operational backbone of the team: owning accurate employee data and records, keeping us compliant on the Saudi government platforms, turning data into clear reports, and acting as a trusted first point of contact for employees. The role reports to the People Operations Manager and works closely with Government Relations, Finance and line managers.\nWhat You'll Do\nKey Responsibilities1. Employee Data, Records and Systems\nMaintain accurate, complete and confidential employee data and records as the single source of truth.\nClean, validate and reconcile data, and run regular data-quality checks to catch and correct errors early.\nAdminister the HR records and systems, and prepare clean, well-structured data for reporting and HRIS migration.\n2. Reporting and AnalysisBuild and maintain HR reports and dashboards (headcount, turnover, cost, leave and Saudisation) using advanced Excel.\nTurn raw data into clear, accurate management reports, and automate recurring reports to reduce effort and error.\nSupport workforce analysis and respond to ad-hoc data requests with speed and precision.\n3. Government Relations and PlatformsProcess transactions accurately and on time on the Saudi government platforms, including QIWA, MUDAD, GOSI and Muqeem.\nMaintain compliance with Saudisation (Nitaqat), the Wage Protection System (WPS), and Iqama, visa and work-permit requirements.\nCoordinate with Government Relations and vendors to keep transactions timely and records up to date.\n4. HR Operations and Employee LifecycleAdminister onboarding, contracts, employee changes, leave, attendance and offboarding in line with policy.\nPrepare letters, certificates and documentation accurately, and keep records audit-ready.\nSupport payroll inputs and benefits administration with accurate, timely data.\n5. Labour Law and Employee RelationsApply the applicable Saudi Labour Law and company policy correctly in day-to-day operations.\nAct as a first, approachable point of contact for employee queries, handled with empathy, discretion and professionalism.\nSupport employee-relations, grievance and disciplinary cases with accurate documentation, and escalate matters of judgement appropriately.\n6. Compliance, Confidentiality and ControlsHandle personal, government-ID and salary data under strict confidentiality and data-protection controls.\nMaintain accuracy and completeness across records, and flag anomalies and risks promptly.\nWhat You Have\nQualifications and RequirementsEssential\nBachelor’s degree in Human Resources, Business or a related field.\n5-6 years of relevant experience in HR or People Operations, ideally in the Kingdom of Saudi Arabia.\nHands-on experience with the Saudi government platforms (QIWA, MUDAD, GOSI).\nAdvanced Microsoft Excel (pivot tables, lookups, data cleaning and analysis) and strong Microsoft Office skills.\nSolid working knowledge of Saudi Labour Law and employee relations.\nHigh accuracy, dependability and the discretion to handle confidential data.\nFluent Arabic and English, written and spoken.\nPreferredHR certification such as aPHRi, PHRi or SHRM.\nExperience with an HRIS such as Personio, and with payroll inputs.\nExperience building dashboards or working with data/BI tools.\nExperience in a technology, consulting or project-based business.\nCore CompetenciesDependable and precise, with strong accuracy and attention to detail.\nStrong analytical and data-optimisation skills, with the ability to turn data into clear insight.\nClear communicator with employees, managers and government and vendor contacts.\nIndependent, proactive and ownership-driven approach to work.\nService-minded, discreet and organised, with a continuous-improvement and digital mindset.\nKey Performance Indicators (First 12 Months)Targets for each indicator will be agreed with the People Operations Manager after an initial baseline review.\nEmployee master data maintained complete and accurate within agreed quality thresholds.\nGovernment platform transactions processed accurately and within statutory deadlines.\nRecurring HR reports delivered on time and error-free.\nEmployee queries acknowledged and resolved within agreed service levels.\nAt least one measurable data-quality or process improvement delivered.\nWhat We Offer\nWhat We OfferCompetitive salary and performance-based growth\nHealth insurance and benefits per local regulations\nAnnual leave and end-of-service entitlements under the Saudi Labor Law\nLearning and career development in a multicultural team\nFlexible working arrangements where applicable\nPrivacy Notice\nBy submitting your application and CV, you provide explicit consent for us to handle and store your personal information in our HR information systems. We assure you that all data processing activities will strictly adhere to the data protection and privacy regulations applicable in Saudi Arabia. Your information will be treated with the utmost confidentiality and in compliance with the relevant local data protection laws.","description_format":"text","description_chars":5168,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Arabic","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Annual leave","Flexible schedule","Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["IT Consulting & Digital Transformation","Custom Software Development"],"lifecycle":[{"event":"open","at":"2026-11-09T03:10:15Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":36,"reasons":["conf:2","velocity","win:early"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/oivan-people-operations-specialist","json_url":"https://alion.io/job/oivan-people-operations-specialist.json","meta":{"generated_at":"2026-11-10T17:19:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"assistant_verified","counted_by":"address","units_charged":1,"used_today":5803,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":715949},"rest":"https://alion.io/mcp/rest/get_company?id=715949"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Foivan-people-operations-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Foivan-people-operations-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Foivan-people-operations-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/oivan-people-operations-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Foivan-people-operations-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3950754}},{"tool":"search_jobs","arguments":{"company":"oivan.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3950754},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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