{"id":839290,"url":"https://alion.io/job/okwhen-corporate-events-planner","title":"Corporate Events Planner","company":{"id":670154,"name":"OkWhen","domain":"okwhen.com","url":"https://alion.io/company/okwhen","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dunwoody, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-05-04T00:00:00Z","employer_posted_date":"2026-05-04","last_verified_at":"2026-11-03T09:48:09Z","board_verified":true,"closed_at":null,"days_open":183,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":183},"description":"About the role\nIf you’ve led corporate conferences, user events, SKOs, or large trade show programs with 300-1,500 attendees and real AV/production stakes, this is for you.\nIf your experience is mostly weddings, social events, or internal office parties, this will likely not be a fit.\nAs a Senior Conference Producer at OkWhen, you own end-to-end delivery for our clients’ conferences: planning, AV & streaming coordination, software platform usage, and on-site execution. You are the primary point of contact and the person our clients trust when the lights go up and the show starts.\nWhat you’ll own\nClient & project ownership\nServe as the primary liaison for a portfolio of corporate conference clients.\nLead kickoff, define goals, scope, and success metrics, and keep everyone aligned from contract to debrief.\nPre-event planning & production\nBuild and manage detailed project plans, timelines, and run-of-show for multi-day, multi-track conferences.\nCoordinate with client teams, internal AV / streaming teams, venues, and vendors to lock in room sets, gear, labor, and schedules.\nTranslate program goals into AV/streaming and platform requirements (sessions, tracks, registration flows, event app, CEU rules, etc.).\nLive event production (on-site & virtual)\nLead on-site execution for select conferences (travel required), including rehearsals, show calling / stage management support, and crisis handling.\nOversee live streaming operations (start/stop, basic troubleshooting, comms between venue and remote support teams).\nEnsure reg/badge, event app, and CEU tracking all work together cleanly during the show.\nSponsor & revenue support\nCoordinate sponsor deliverables (sessions, booths, signage, recordings) and ensure they’re integrated into the event plan.\nIdentify and recommend upsell opportunities that genuinely improve the attendee and client experience (additional rooms, streaming, content capture, etc.).\nPost-event & continuous improvement\nRun post-event debriefs, reconcile budgets, and capture wins / lessons for the next year’s event.\nHelp refine internal playbooks and templates so every show gets easier and better.\nRequirements\n3-7+ years in corporate events / conferences / meetings (agency, in-house, or venue).\nYou’ve led at least a few programs with 300+ attendees and 6-figure budgets.\nHands-on experience with:\nBuilding conference timelines, ROS, and staffing plans\nManaging AV / production partners or in-house tech teams\nWorking with event tech (Cvent, Ungerboeck, Social Tables, etc.)\nProven ability to manage multiple events at once without dropping details.\nStrong financial awareness: you understand budgets, can read a cost sheet, and make smart tradeoffs to protect margin and experience.\nExcellent written and verbal communication; you’re comfortable with executives, vendors, and front-line staff.\nNice to have\nExperience with hybrid events and live streaming workflows.\nExperience in SaaS / tech-enabled events or working alongside a software platform.\nExperience in AV companies, production houses, or large conference hotels / convention centers.\nNot a fit if…\nYour events experience is primarily weddings or social events and you haven’t run larger corporate conferences.\nYou want a 9-to-5 with no evenings/weekends during show weeks.\nYou prefer pure “online support” and don’t want to travel on-site.\nBenefits\nHealth Care Plan (Medical, Dental & Vision)\nRetirement Plan (401k, IRA)\nPaid Time Off (Vacation, Sick & Public Holidays)\nTraining & Development\nWork From Home","description_format":"text","description_chars":3516,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Corporate Events","Event Technology"],"lifecycle":[{"event":"open","at":"2026-09-12T20:51:32Z"}],"visa":[],"liveness":{"score":4,"band":"cold","label":"Long shot","p_open":1,"p_active":0.14,"p_room":0.28,"age_days":183,"expected_fill_days":26,"reasons":["conf:3","win:tail","crowd:"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/okwhen-corporate-events-planner","json_url":"https://alion.io/job/okwhen-corporate-events-planner.json","meta":{"generated_at":"2026-11-03T14:03:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19656,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":670154},"rest":"https://alion.io/mcp/rest/get_company?id=670154"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fokwhen-corporate-events-planner"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fokwhen-corporate-events-planner"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fokwhen-corporate-events-planner"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/okwhen-corporate-events-planner\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fokwhen-corporate-events-planner"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":839290}},{"tool":"search_jobs","arguments":{"company":"okwhen.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":839290},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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