{"id":3541797,"url":"https://alion.io/job/olgoonik-administrative-assistant-to16","title":"Administrative Assistant – TO16","company":{"id":2140587,"name":"Olgoonik","domain":"olgoonik.com","url":"https://alion.io/company/olgoonik","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"B","score":75,"open_postings":32,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":32,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New Cumberland, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":69000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-30T19:28:26Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-03T18:56:18Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Overview:\nThe Administrative Assistant performs diverse administrative tasks in support of the worksite. This position provides administrative support in the day-to-day operations of the worksite.\nPrimary Responsibilities:\nProvides logistical and general support in the performance of diverse administrative tasks.\nServes as the primary point of contact at the front desk for callers and visitors. \nPrepares and/or edits charts, spreadsheets, memos and other general office documents and material as required.\nAnswers and routes phone calls.\nAssists with the analysis of data to identify and resolve issues.\nAttend meetings and captures and distributes minutes derived from the meetings.\nPrepares and/or edits standard operating procedures.\nProcesses incoming and outgoing correspondence (i.e., mail, packages) per procedure.\nComposes routine and non-routine business documents.\nPerforms administrative support functions such as filing and general clerical functions.\nSchedules meetings and events utilizing Outlook Calendar.\nArranges and prepares for meetings and events; set up conference rooms, teleconference lines, and supporting documentation.\nPrepare agendas, presentation materials, meeting requests and meeting minutes. \nAnswer and screen incoming calls and direct calls as appropriate. \nPrepare meeting agendas, presentation materials, meeting requests, and meeting minutes. \nCompile input for and draft/organize a variety of reports. \nProvide expertise in measuring and assessing metrics to inform strategy. \nEnsure effective document management. \nProvides project support and other administrative support as required.\nPerforms special assignments upon request.\nSupervisory Responsibilities:\nSupervisory responsibilities are not anticipated.\nEducation and/or Experience:\nMust possess a high school diploma\nAssociate’s degree preferred\nFive (5) years of progressively responsible administrative experience\nKnowledge, Skills, and Abilities:\nMust possess an intermediate knowledge of and experience with office and administrative functions, practices and procedures.\nMust be highly organized with attention to detail.\nMust possess excellent command of the English language.\nMust have excellent oral and written communication skills in order to interface with personnel at all levels.\nMust have an intermediate knowledge of and experience with word processing, databases and spreadsheets and be able to operate office equipment (PCs, faxes, phones, copying machines, etc.). Applicants must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint). Solid Excel experience is a must.\nApplicants must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint). Excel experience is a must.\nAbility to handle multiple tasks simultaneously.\nAbility to communicate effectively orally and in writing. Knowledge required.\nSkills with specific tools, software, equipment, skills that are required.\nAbilities to understand spoken direction, abilities to read directions, ability to work as a team-player, ability to multi-task.\nCertificates, Licenses, Registrations:\nValid Driver’s License.\nSecurity Clearance:\nN/A.\nPhysical Demands:\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWhile performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds.\nWork Environment:\nGeneral office environment. Some travel both domestically and internationally required based on business demands.\nOlgoonik is an Equal Opportunity Employer\nAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. 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