Contracts Administrator

Olgoonik is an Equal Opportunity Employer

Overview:

Directly responsible for all contract administration, compliance, and performance management activities supporting the Logistics and Operations Division. Serves as the primary point of contact for contract-related matters, interfaces with all functional departments, government customers, and stakeholders to ensure full contract compliance, mitigate risks, resolve issues. As a member of the Logistics and Operations Division, the Contracts Administrator also provides support in business development, proposal development, project level finance, accounting and budgeting, and program/task order transitions.

Primary Responsibilities:

• Serve as the primary representative for Olgoonik on all contractual matters. Exercise full authority to act on contract performance, modifications, and compliance issues.

• Manage day-to-day execution of the International Narcotics and Law Enforcement Central America Regional Security Initiative (CARSI), Western Hemisphere Programs Functional Area-4 (FA-4), Diplomatic Security Services Information Security (DS CSIS) and Defense Logistics Agency (DLA) contracts, coordinating with clients, subcontractors, vendors, internal departments and Olgoonik staff.
• Create and maintain relationships with clients and suppliers; serve as the point of contact for contractual matters assigned by the Logistics and Operations Division Programs and Contracts Manager.
• Serve as the primary point of contact for assigned programs and task orders, ensuring deliverables, milestones, and reporting requirements are met.
• Participate in Program Management Reviews (PMRs), Interim Progress Reviews (IPRs), Annual Performance Reviews (APRs), and other high-level stakeholder meetings as required under supported programs.

• Provide overall management and oversight of contract administration, including planning, execution, monitoring, and closeout of all contract requirements.
• Develop, implement, and maintain robust contract management processes and procedures to ensure compliance with the prime contract, FAR, DFARS, and all applicable regulations.
• Interface and coordinate with all functional departments (Operations, Finance, Quality, Procurement, HR, etc.) to ensure operational activities align with contractual obligations and performance standards.

• Manage contract modifications, change orders, and request for equitable adjustment. Prepare and negotiate responses to government requests. Monitor and track performance periods, option periods, and funding ceilings; lead renewals, extensions, and close-out activities.

• Conduct regular contract compliance reviews, internal audits, and performance analysis to identify inefficiencies and implement corrective actions.
• Prepare and submit accurate, timely contractual reports, CDRLs, and correspondence to the government.
• Serve as a key member of the Team Olgoonik quality and continuous improvement effort. Participate in cross-functional teams to improve standards and performance.
• Manage subcontractor performance when applicable, ensuring the flow of contract requirements and compliance.
• Perform all other related duties as assigned or requested.

Supervisory Responsibilities:

• This position does not have direct supervisory responsibilities but may provide task direction to project teams, subcontractors, and junior staff.

Education and/or Experience:

• Bachelor’s degree in business administration, Contracts Management, or related field preferred.
• Minimum of five (5) years of progressive experience in government contracts management, preferably with the Defense Logistics Agency (DLA) or other DoD agencies.
• Demonstrated experience managing large-scale service or logistics contracts.

• Strong working knowledge of Federal Acquisition Regulation Supplement (DFARS), and government contracting principles.

Knowledge, Skills, and Abilities:

• Strong working knowledge of federal acquisition regulations (FAR/DOSAR/DFARS) and agency-specific contracting requirements.
• Demonstrated working knowledge of a wide range of contract types (FFP, T&M, Cost-Reimbursable, FPIF hybrids) and associated modifications, extensions, options, and close-outs.
• Excellent organizational, interpersonal, and time management skills.
• Exceptional oral and written communication skills, including the ability to brief senior leadership and customers.
• Ability to effectively engage across departments, including operations, finance, HR, and BD.
• Proficiency with Microsoft Office Suite and other tools used for contract and program oversight.
• Ability to manage time and work remotely in a self-driven capacity, handling a wide variety of contract administration and execution tasks with competing priorities and deadlines.
• Experience supporting contracts DLA contracts is preferred or demonstrated experience to support contract administration of DLA programs.

Certificates, Licenses, Registrations:

• Preferred: Certified Federal Contracts Manager or Certified Professional Contracts Manager.
• Valid Driver’s License

Security Clearance:

SECRET Level Required

• Must have a current US government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government administered Investigation.

• Must be a U.S. Citizen.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear.

Travel:

Some domestic and international travel may be required based on program or business needs.

Work Environment:

100% remote using company provided equipment with some occasional ad-hoc in office work.