Payroll Manager

We are looking for a Payroll Manager to join Team OB in our Support Office.

As Payroll Manager at OB, you will lead the end-to-end payroll process for both hourly-paid and salaried team members, working closely with our payroll bureau to ensure each monthly payroll is completed accurately and on time. You will act as the business expert for payroll and HR systems, providing advice and support to users and producing reports that inform business decisions.

You will manage the Payroll Administrator, providing clear direction, support and development while ensuring that pay-related processes and queries are handled accurately and efficiently.

Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We offer hybrid working with a split of 3 days in the office and 2 days home working per week, and are open to having conversations about working flexibly.

A bit about us …

At Oliver Bonas (OB), our values of Work Hard, Play Hard & Be Kind are integral to everything we do. Collaboration, imagination, curiosity, and teamwork are key to our success, and everyone has their part to play in making OB a special place to work.

Having fun is key, and a playful and positive approach creates an optimistic environment. We don’t take ourselves too seriously, but we are serious about what we do.

Our team knows their stuff. They’re confident and creative and unafraid to challenge convention to find solutions, taking accountability for their actions, but always with kindness and humility.

More about the role …

An OB Payroll Manager will:

• Oversee the accurate and timely completion of the monthly payroll from input through to final approval
• Review and complete payroll inputs, ensuring information is accurate, complete and submitted within agreed deadlines
• Review payslips and payroll reports, investigate discrepancies and confirm that payroll is accurate before final approval
• Manage monthly pension adjustments and ensure team members are set up under correct pension scheme
• Check sickness, maternity and paternity calculations and payments for all business areas
• Coordinate with the payroll bureau to produce payroll reports, resolve issues, meet agreed deadlines and maintain payroll accuracy
• Create and agree with the bureau/People/Finance teams the payroll calendar for year ahead
• Oversee all leaver payments and holiday calculations
• Support the develop the Payroll Administrator to respond accurately and promptly to payroll queries, escalating complex matters where appropriate
• Manage all queries relating to benefits
• Manage processing of P11Ds and submissions of PSA
• Educate line managers on timesheet processing, e.g. arrange payroll drop-in sessions
• Manage the pension scheme, healthcare scheme, electric vehicle scheme, cycle to work scheme and season ticket loan scheme, including annual renewal
• Coordinate the annual pay review process, ensuring that approved changes are accurately recorded and implemented through payroll
• Manage PRP and management bonus admin processes
• Conduct regular system checks to ensure integrity of data
• Partner with the wider People administration team to review processes, identify system improvements and support their effective implementation
• Provide strong leadership and be a great role model for your team
• Contribute payroll expertise, insight and recommendations to People management meetings and the development of the wider People strategy.

Bonas Benefits:

• Generous employee discount up to 50% off all OB products
• Free access to our 24 hour employee assistance programme with Optima Health - offering financial, emotional and vocational support
• Flexible holiday - 30 or 33 days (including bank holidays) - increasing to 35 days with length of service
• Annual discretionary profit related bonus scheme
• Free membership for our Westfield Health Cash Plan or Private Medical
• Auto-enrolment into our pension plan
• Free access to our onsite gym
• Cycle to work scheme
• Refer a Friend incentive
• Quarterly free lunch
• Enhanced maternity, paternity, adoption and shared parental leave
• Equity, Diversity and Inclusivity Voice network and EDI team
• Mental Health First Aider support
• Education and support through 360L eLearning platform

What we look for:

• Demonstrable experience of managing an end-to-end payroll process for both hourly-paid and salaried employees in a complex organisation.
• Experience of using HR and payroll systems, maintaining data integrity and improving system-supported processes.
• People management experience
• Up-to-date knowledge of payroll legislation and statutory requirements, with the ability to apply changes accurately in practice.
• Work with accuracy and attention to detail
• Strong administration and organisation skills
• Build effective working relationships and collaborate confidently with team members across the People team, Finance and external payroll partners.
• Handle confidential and sensitive information with discretion, sound judgement and professionalism
• Analytical skills
• Excellent communications skills
• Identify payroll and system issues, analyse their causes and implement practical, timely solutions

Equity, Diversity & Inclusion at OB

At Oliver Bonas, our promise is to do our bit to make living a joyful experience and give cause for optimism. This promise is central to our work in equity, diversity and inclusion (EDI). To bring joy to others, we must first ensure everyone at OB feels valued, included and most importantly, can be themselves at work.

It is important to us that our brand reflects wider society and the communities in which we operate. As a result, we welcome all eligible applicants for this role however we are particularly interested in speaking to eligible candidates from the Black, Asian & Mixed Heritage communities.

Oliver Bonas is a Disability Confident Committed employer under the Disability Confident employer scheme.

To read more about our ED&I commitments, head over to the EDI page on our website: https://www.oliverbonas.com/meet-the-team/diversity