{"id":2039236,"url":"https://alion.io/job/olsson-administrative-coordinator-3","title":"Administrative Coordinator","company":{"id":4193,"name":"Olsson","domain":"olsson.com","url":"https://alion.io/company/olsson","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":78,"open_postings":63,"ghost_share":0,"stale_share":0.619,"repost_share":0.079,"time_to_fill_p50_days":82,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Denver, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":83000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1633},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false},{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-10-07T17:12:17Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-11T19:29:39Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Company Description\nWe are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results - for our people, our clients, and our company.\nWe’re a people-centric firm, so it’s no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.\nJob Description\nWe are seeking a detail-oriented and organized Administrative Coordinator to provide essential office and team support at our Denver, CO location, ensuring smooth operations for our Data Center Teams. This role demands a proactive individual who thrives in a dynamic environment, takes ownership of operational tasks, and fosters strong connections across teams. Key responsibilities include managing routine correspondence, responding to inquiries from internal staff and external clients, and directing communications to the appropriate departments. The ideal candidate will be proficient with tools and platforms such as SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel. Teams. This role demands a proactive individual who thrives in a dynamic environment, takes ownership of operational tasks, and fosters strong connections across teams. Key responsibilities include managing routine correspondence, responding to inquiries from internal staff and external clients, and directing communications to the appropriate departments. The ideal candidate will be proficient with tools and platforms such as SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel. \nResponsibilities: \nProviding administrative support to our Data Center Teams, including scheduling, documentation, and communication. \nServe as the central point of contact for administrative support across multiple service teams.\nManage calendars, coordinate meetings, and assist with project logistics. \nMaintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace \nFacilitate communication between technical teams, clients, and internal departments. \nSupport the coordination of Data Center services, ensuring seamless execution and on-time delivery of all tasks and deliverables.\nPrepare reports, update project records, and support data accuracy across systems. \nOccasionally drive to off-site locations for pickups, deliveries, or client-related errands.\nSchedule and organize meetings, travel, and team activities; manage logistics for events and trainings.\nCreate and manage project folders, permissions, and documentation using platforms such as SharePoint, Smartsheet, Deltek, and Google Workspace.\nAdminister agreements (NDAs, MSAs) and ensure compliance with established standards and procedures.\nRespond to non-routine or confidential inquiries with professionalism and appropriate correspondence.\nCoordinate expense reporting and reconciliation; assist with general office support as needed.\nYou are passionate about: \nWorking collaboratively with others. \nHaving ownership in the work you do. \nUsing your talents to positively affect communities. \nWhat you bring to the team: \nA passion for collaboration, organization, and making a positive impact. \nAssociate degree in business or related field preferred. \n3+ years of experience in an administrative or office coordination role. \nProficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms). \nStrong verbal and written communication skills with a proven ability to deliver exceptional customer service.\nStrong attention to detail and ability to manage multiple priorities. \nAbility to build trusted relationships across teams and with clients. \nProblem-solving skills and a proactive approach to challenges. \nPhysical requirements include the ability to lift and transport up to 30 pounds.\nActual compensation will vary based on factors such as experience, qualifications, geographic location, skills, education, and internal equity.\nColorado Pay Range\n$48,000—$63,000 USD\nAdditional Information\nOlsson specializes in engineering and design, client advisory services, planning, field services, and environmental. Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come.\nAs an Olsson employee, you will:\nReceive a competitive 401(k) match\nBe empowered to build your career with tailored development paths\nHave the possibility for flexible work arrangements\nEngage in work that has a positive impact on communities\nParticipate in a wellness program promoting balanced lifestyles\nIn addition, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.\nOlsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.\nOlsson understands the importance of privacy and is committed to protecting job applicants’ personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the “CCPA”), this notice explains Olsson’s practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.\nFor more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Notice here.","description_format":"text","description_chars":6162,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-07T17:19:33Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 10","filings_12m":10,"filings_prev_12m":14,"green_card_filings_12m":0,"median_offered_wage_usd":82500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":70,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.695,"p_room":1,"age_days":2,"expected_fill_days":82,"reasons":["conf:0","stale_co","wave","velocity","win:early","comp:brand"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/olsson-administrative-coordinator-3","json_url":"https://alion.io/job/olsson-administrative-coordinator-3.json","meta":{"generated_at":"2026-10-11T21:34:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10586,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4193},"rest":"https://alion.io/mcp/rest/get_company?id=4193"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Folsson-administrative-coordinator-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Folsson-administrative-coordinator-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Folsson-administrative-coordinator-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/olsson-administrative-coordinator-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Folsson-administrative-coordinator-3"}]}