{"id":2039237,"url":"https://alion.io/job/olsson-administrative-coordinator-4","title":"Administrative Coordinator","company":{"id":4193,"name":"Olsson","domain":"olsson.com","url":"https://alion.io/company/olsson","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":78,"open_postings":63,"ghost_share":0,"stale_share":0.619,"repost_share":0.079,"time_to_fill_p50_days":82,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Oklahoma City, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":74000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1375},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false},{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-10-07T17:00:59Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-10T22:17:15Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Company Description\nWe are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results - for our people, our clients, and our company.\nWe’re a people-centric firm, so it’s no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.\nJob Description\nOlsson is seeking a highly organized and proactive Administrative Coordinator to support our front desk and Transportation team in Oklahoma City. This role is designed for someone who enjoys balancing office coordination with hands-on projects and technical support. You will help keep the office running smoothly while partnering with engineers, project managers, and technical staff to organize project information, prepare documents, coordinate schedules, and support accurate, timely project delivery. \nThe ideal candidate thrives in a fast-paced, collaborative environment, takes ownership of details, and can shift comfortably between front office needs and project-focused responsibilities. This position plays an important role in creating a professional office experience, strengthening team coordination, and helping transportation project teams stay organized and focused on client service. \nResponsibilities \nSupport front desk and office operations by welcoming visitors, managing incoming calls and mail, coordinating vendors, maintaining shared spaces, and helping create a professional and welcoming office environment. \nAssist with office events, employee engagement activities, community service opportunities, onboarding, office moves, furniture layouts, and operational initiatives. \nProvide day-to-day administrative support to the Transportation team. \nCoordinate calendars, meetings, video conferences, travel arrangements, training sessions, client visits, and team events. \nSupport project setup, tracking, and closeout activities, including creating project folders, maintaining permissions, organizing records, and confirming information is complete and accurate across company systems. \nMaintain and organize project documentation using platforms such as SharePoint, Smartsheet, Deltek, Google Workspace, and Microsoft Office. \nPrepare, format, proofread, and assemble meeting agendas, minutes, reports, presentations, technical memoranda, correspondence, and other client-ready deliverables. \nAssist technical staff with document quality control, formatting, version control, electronic filing, and final production needs. \nPrepare, track, and organize contracts, proposals, amendments, NDAs, MSAs, subconsultant documents, and other project-related materials in accordance with company standards. \nFacilitate communication among project managers, technical teams, clients, vendors, subconsultants, and internal departments. \nCoordinate expense reporting, reconciliation, purchasing, office supplies, and other administrative processes. \nRespond to routine and non-routine inquiries with professionalism, discretion, and strong customer service. \nOccasionally drive to off-site locations for pickups, deliveries, meetings, or other business needs. \nIdentify opportunities to improve administrative and project support processes, increase efficiency, and enhance the team and office experience. \nYou Are Passionate About \nWorking collaboratively with others. \nTaking ownership of your work and delivering high-quality results. \nCreating organized, efficient processes that help technical teams succeed. \nProviding exceptional service to colleagues, clients, and visitors. \nUsing your talents to positively affect communities. \nWhat You Bring to the Team \nAssociate degree in business administration or related field preferred. \n3+ years of experience in administrative support, project coordination, office operations, or a professional services environment. \nProficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, Deltek, or similar business and project management platforms. \nStrong organizational skills with the ability to manage multiple priorities, deadlines, and shifting needs. \nExcellent written and verbal communication skills with a professional, customer-focused approach. \nHigh attention to detail and a commitment to accuracy, document quality, and follow-through. \nAbility to build trusted relationships with technical staff, project managers, leadership, clients, and business partners. \nStrong problem-solving skills, sound judgment, and a proactive mindset. \nAbility to maintain confidentiality and handle sensitive information with discretion. \nInterest in supporting technical project teams and learning transportation-related processes, terminology, and documentation. \nPhysical ability to lift and transport items up to 30 pounds. \nWhy This Role? \nIn this role, you will be a key partner to the Oklahoma City Transportation team, combining strong office support with meaningful project coordination and document support. Your organization, attention to detail, and ability to anticipate needs will help technical professionals stay focused on delivering high-quality transportation solutions for clients and communities. \nAdditional Information\nOlsson specializes in engineering and design, client advisory services, planning, field services, and environmental. Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come.\nAs an Olsson employee, you will:\nReceive a competitive 401(k) match\nBe empowered to build your career with tailored development paths\nHave the possibility for flexible work arrangements\nEngage in work that has a positive impact on communities\nParticipate in a wellness program promoting balanced lifestyles\nIn addition, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.\nOlsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.\nOlsson understands the importance of privacy and is committed to protecting job applicants’ personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the “CCPA”), this notice explains Olsson’s practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.\nFor more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Notice here.","description_format":"text","description_chars":7307,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-07T17:19:33Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 10","filings_12m":10,"filings_prev_12m":14,"green_card_filings_12m":0,"median_offered_wage_usd":82500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":70,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.695,"p_room":1,"age_days":2,"expected_fill_days":82,"reasons":["conf:0","stale_co","wave","velocity","win:early","comp:brand"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/olsson-administrative-coordinator-4","json_url":"https://alion.io/job/olsson-administrative-coordinator-4.json","meta":{"generated_at":"2026-10-11T01:31:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2293,"day_limit":5000,"remaining_today":2707,"minute_limit":60,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4193},"rest":"https://alion.io/mcp/rest/get_company?id=4193"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Folsson-administrative-coordinator-4"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Folsson-administrative-coordinator-4"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Folsson-administrative-coordinator-4"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/olsson-administrative-coordinator-4\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Folsson-administrative-coordinator-4"}]}