{"id":1199879,"url":"https://alion.io/job/olsson-administrative-coordinator","title":"Administrative Coordinator","company":{"id":4193,"name":"Olsson","domain":"olsson.com","url":"https://alion.io/company/olsson","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":73,"open_postings":67,"ghost_share":0,"stale_share":0.866,"repost_share":0,"time_to_fill_p50_days":82,"computed_at":"2026-09-26T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fayetteville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":83000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":594},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false},{"name":"Smartsheet","optional":false}],"status":"live","first_seen_at":"2026-08-31T16:31:25Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-09-27T02:01:02Z","board_verified":true,"closed_at":null,"days_open":26,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":26},"description":"Company Description\nWe are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results - for our people, our clients, and our company.\nWe’re a people-centric firm, so it’s no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.\nJob Description\nOlsson is seeking a highly organized and proactive Administrative Coordinator to support our Water Market team. In this role, you will serve as a key partner to technical professionals, helping ensure projects, office operations, and team activities run smoothly and efficiently.\nThe ideal candidate thrives in a fast-paced environment, enjoys building relationships across teams, and takes pride in keeping projects and operations organized. You will play an essential role in project setup, document management, contract administration, team coordination, scheduling, and office support while collaborating with engineers, project managers, clients, and internal departments.\nThis position is ideal for someone who enjoys balancing multiple priorities, solving problems, and providing exceptional support to both project teams and office operations.\nResponsibilities\nProvide administrative support to the Water Market team, including project coordination, scheduling, documentation, and communication.\nServe as a primary point of contact for administrative support across multiple project teams.\nCoordinate meetings, video conferences, travel arrangements, training sessions, and team events.\nMaintain project records, folders, permissions, and documentation using platforms such as SharePoint, Smartsheet, Deltek, and Google Workspace.\nSupport project setup, tracking, and data accuracy across company systems.\nPrepare, review, and organize contracts, proposals, amendments, NDAs, MSAs, and other project-related documents while ensuring compliance with company standards.\nProduce and format meeting agendas, meeting minutes, reports, presentations, and other client-facing deliverables.\nAssist technical staff with document quality control, formatting, and project documentation needs.\nFacilitate communication between project teams, clients, vendors, and internal departments.\nRespond to routine and non-routine inquiries with professionalism, discretion, and excellent customer service.\nCoordinate expense reporting, reconciliation, and other administrative processes.\nSupport front desk operations by welcoming guests, managing incoming calls, handling mail distribution, and maintaining a professional office environment.\nAssist with office events, employee engagement activities, vendor coordination, office moves, and other operational initiatives.\nOccasionally travel to nearby office locations as needed to provide administrative coverage and support.\nIdentify opportunities to improve processes, increase efficiency, and enhance the overall team experience.\nYou Are Passionate About\nWorking collaboratively with others.\nTaking ownership of your work and delivering high-quality results.\nCreating organized and efficient processes.\nSupporting teams that positively impact communities.\nBuilding strong relationships and providing exceptional customer service.\nWhat You Bring to the Team\nAssociate degree in Business Administration or a related field preferred.\n3+ years of experience in an administrative, project coordination, office operations, or professional services environment.\nStrong proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, Deltek, or similar business platforms.\nExceptional organizational skills with the ability to manage multiple priorities and deadlines.\nStrong written and verbal communication skills with a professional and customer-focused approach.\nHigh attention to detail and commitment to accuracy.\nAbility to build trusted relationships with technical staff, leadership, clients, and business partners.\nStrong problem-solving skills and a proactive mindset.\nAbility to maintain confidentiality and exercise sound judgment when handling sensitive information.\nPhysical ability to lift and transport items up to 30 pounds.\nAdditional Information\nOlsson specializes in engineering and design, client advisory services, planning, field services, and environmental. Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come.\nAs an Olsson employee, you will:\nReceive a competitive 401(k) match\nBe empowered to build your career with tailored development paths\nHave the possibility for flexible work arrangements\nEngage in work that has a positive impact on communities\nParticipate in a wellness program promoting balanced lifestyles\nIn addition, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.\nOlsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.\nOlsson understands the importance of privacy and is committed to protecting job applicants’ personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the “CCPA”), this notice explains Olsson’s practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.\nFor more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Notice here.","description_format":"text","description_chars":6302,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-09-24T20:17:26Z"}],"liveness":{"score":55,"band":"ok","label":"Likely open","p_open":1,"p_active":0.552,"p_room":1,"age_days":25,"expected_fill_days":82,"reasons":["conf:0","stale_co","win:early","comp:brand"],"computed_at":"2026-09-26T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/olsson-administrative-coordinator","json_url":"https://alion.io/job/olsson-administrative-coordinator.json","meta":{"generated_at":"2026-09-27T02:11:39Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":1982,"day_limit":5000,"remaining_today":3018,"minute_limit":60,"resets_at":"2026-09-28T00:00:00Z"}}}