{"id":2482685,"url":"https://alion.io/job/olympusat-office-assistant","title":"Office Assistant","company":{"id":4423173,"name":"Olympusat","domain":"olympusat.com","url":"https://alion.io/company/olympusat","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["West Palm Beach, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":59000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3204},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-13T23:22:02Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-14T08:41:29Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Overview\nPosition: Office Assistant (Front Desk)\nLocation: West Palm Beach (On-Site)\nPosition Summary:\nThe Office Assistant performs a wide range of executive, administrative, and general support duties of a highly responsible and confidential nature for Human Resources, Accounting, and the C-Suite team, while build rapport with company employees and ensure a professional, responsible, and effective experience within Olympusat.\nResponsibilities\nResponsibilities & Duties:\nManage the reception area in a professional and polite manner, serving as the first point of contact for guests, employees, job candidates, and vendors;\nPerform general administrative tasks, such as answering and directing phone calls; handling email, faxes, files, meeting minutes, mailings, and deliveries;\nEnsure the office is clean, stocked, and organized, especially the reception, kitchen, conference rooms, stockrooms, storage closets, and communal areas;\nAssists in the planning, coordination, and follow-through of any business activities and commitments of the Human Resources, Accounting, and C-Suite team;\nMakes travel arrangements for executives, ensuring they meet the executives’ travel requirements and preferences (i.e., preferred hotel/room, aircraft, airline, airport, ground transportation); Prepares/drafts travel itineraries with all travel details and email them to the executives and add them to Outlook calendar;\nAssist in the preparation of and submission of monthly expense reports;\nAssists in the coordination Weekly Managers Meeting and ensuring the conference room is organized, clean, and stocked with any items needed for the meetings;\nSupport HR team members functional areas, including new hire orientation and onboarding, employee benefits, recruitment, employee engagement, HR file maintenance, and regulatory compliance;\nEnsure seamless functioning and communication between the various departments;\nComplies with all company policies and high level professional standards;\nAssists in expenditures reconciliation; \nPerform other related duties as assigned.\nQualifications\nMinimum Job Requirements:\nAssociate degree in Business Administration, required;\n1+ year’ experience in a similar role, required.\nExtraordinary attention to overall quality of the final product;\nFlexible, self-starting, and tenacious with an exceptional aptitude for dealing with ambiguity; \nHigh proficiency in Microsoft Excel, Word, and Outlook, required;\nBilingual (Spanish/English) required. 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