{"id":3970449,"url":"https://alion.io/job/omega-project-coordinator","title":"Project coordinator","company":{"id":2460540,"name":"Omega","domain":"omegarender.com","url":"https://alion.io/company/omegarender","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":["Ukraine"],"countries":["UA"],"hiring_countries":["UA"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-09T15:42:15Z","employer_posted_date":null,"last_verified_at":"2026-11-09T15:42:15Z","board_verified":false,"closed_at":null,"days_open":1,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":1},"description":"The Project Coordinator is responsible for sourcing, engaging, and coordinating artists across studio projects. The role focuses on building long-term relationships with artists, assembling suitable project teams, monitoring studio-wide workload, and optimizing resource allocation to ensure projects are staffed efficiently.\n\nThe Project Coordinator works closely with Project Managers and the Art Director to ensure the right artists are available at the right time.\n\nKey Responsibilities\n\nArtist Sourcing & Relationship Management\n\nIdentify, evaluate, and engage new artists based on studio needs and upcoming projects.\n\nMaintain and develop the existing talent pool, building long-term relationships with artists regardless of their current workload with the studio.\n\nStay in regular contact with artists, track their external commitments and availability, and keep them engaged with future opportunities.\n\nBuild strong working relationships that support timely responses and reliable collaboration.\n\nTeam Assembly & Resource Planning\n\nReview project requirements received from the Project Manager and determine the required artist profiles and team size.\n\nSelect artists based on skills, experience, portfolio quality, availability, and current workload.\n\nCoordinate portfolio reviews and artistic approval with the Art Director when necessary.\n\nMonitor artist assignments and overall studio capacity across active projects.\n\nAdjust team composition and reallocate resources in response to schedule changes, project holds, additional scope, or shifting priorities.\n\nOptimize resource utilization while minimizing unnecessary costs.\n\nCoordination & Communication\n\nWork closely with Project Managers to align team composition with project priorities and timelines.\n\nEnsure artists are informed, available, and ready to start when needed.\n\nProvide updates on team assembly, artist availability, and resource readiness upon request.\n\nEscalate resource conflicts or changes that may affect committed deadlines, budgets, or project delivery.\n\nKey Skills & Competencies\n\nStrong organizational and planning skills.\n\nExcellent communication and relationship-building abilities.\n\nProactive approach to artist sourcing and network development.\n\nAbility to manage multiple projects and competing priorities.\n\nStrong problem-solving skills and adaptability in a changing environment.\n\nAbility to assess artist skills and match talent to project requirements.\n\nUnderstanding of resource planning and workload optimization.\n\nGood command of English.\n\nExperience Requirements\n\nExperience in project coordination, resource management, recruitment, talent management, or a similar role.\n\nExperience working with freelancers or external creative teams is an advantage.\n\nFamiliarity with architectural visualization, 3D production, or a related creative industry is highly desirable.\n\nExpected Outcomes\n\nA reliable and engaged network of artists with the right skills for studio projects.\n\nEfficient team assembly based on project needs, availability, and workload.\n\nClear visibility of artist assignments and overall resource capacity.\n\nFlexible resource allocation that responds to changing project requirements.\n\nStrong collaboration with Project Managers and the Art Director, supporting efficient project execution and cost management.","description_format":"text","description_chars":3325,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Ukraine","iso":"UA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate"],"lifecycle":[{"event":"open","at":"2026-11-09T15:42:15Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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