{"id":4093512,"url":"https://alion.io/job/omers-administrative-assistant","title":"Administrative Assistant","company":{"id":704288,"name":"OMERS","domain":"omers.com","url":"https://alion.io/company/omers","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":20,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vancouver, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-11T20:37:52Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T20:37:52Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Choose a workplace that empowers your impact.\nJoin a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best.\nWe are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economiesand communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.\nJoin us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.\nDon’t just work anywhere - come build tomorrow together with us.\nKnow someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.\nThe Vancouver Management Office is looking for a Receptionist & Executive Assistant. Reporting to the Vice President, Leasing & Operations, you'll be the first point of contact for everyone who visits the office. You'll set the tone for a first-class Oxford experience.\nYou'll also give executive support to the senior leaders in the office and keep day-to-day office operations running smoothly. That includes meetings, events, supplies, vendors and budgets. If you enjoy being at the centre of things, like variety, and take pride in getting the details right, this role is a great fit.\nYou will be responsible for:\nLeading front-desk operations: greeting visitors, answering and directing calls and inquiries, and keeping the office secure through access procedures\nActing as an ambassador for Oxford and the Vancouver office with tenants, visitors, contractors and internal teams\nProviding executive assistant support to senior leaders, including correspondence, scheduling and preparing letters\nCoordinating meetings and boardroom bookings, including room set-up, catering and virtual meeting technology\nManaging office administration: supplies, kitchen stock, equipment, mail and couriers, and the reception manual\nOverseeing office spend, including purchase order coding, admin budget tracking, petty cash, office contracts and vendor relationships\nCoordinating tenant services such as building mailboxes, bike parking enrolment, and tenant memos and correspondence\nChairing the office social committee and planning team events that bring people together\nPartnering with the Assistant Property Manager, the Supervisor of Property Administration and Property Managers on site initiatives and admin support\nFinding ways to improve office services, systems and processes\nRequired Skills & Experience\nExperience in a reception, administrative or executive assistant role\nStrong verbal and written communication skills, with a polished, professional and customer-focused presence\nStrong organization skills, with the ability to multitask, prioritize and stay composed under pressure\nProficiency in Microsoft Office (Outlook, Excel, Word and SharePoint)\nPreferred Skills & Experience\n2-3 years of experience in a similar role, ideally in commercial real estate or a corporate office\nPost-secondary education\nExperience with purchase orders, budget tracking or vendor management\nComfort with virtual meeting systems and office technology\nExperience planning events or coordinating social committees\nA resourceful, proactive approach to solving problems\nOxford's purpose is to strengthen economies and communities through real estate.\nOur people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve.\nFrom hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. 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