{"id":1594473,"url":"https://alion.io/job/omers-ventures-administrative-assistant-data-technology","title":"Administrative Assistant, Data & Technology","company":{"id":704301,"name":"OMERS Ventures","domain":"omersventures.com","url":"https://alion.io/company/omers-ventures","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":true,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":14,"computed_at":"2026-10-06T05:45:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":62000,"max":92000,"currency":"CAD","period":"year","gross":null,"usd_annual":64626},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-01T17:23:12Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-06T19:59:15Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Choose a workplace that empowers your impact.\nJoin a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be - and deliver - your best.\nWe are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 665,000 members, placing their best interests at the heart of everything we do.\nJoin us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.\nDon’t just work anywhere - come build tomorrow together with us.\nKnow someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.\nRole Summary\nThe Administrative Assistant provides high-quality administrative and coordination support to multiple Vice Presidents within the Data & Technology organization. The role supports leaders in a fast-paced, collaborative environment and plays an important part in enabling effective day-to-day operations.\nThis role works closely and collaboratively with the Executive Assistant, contributing to seamless leadership support across the team. The Administrative Assistant and Executive Assistant work together to provide mutual backup coverage during vacation periods or peak workloads, ensuring continuity of support.\nThis position reflects how we work at OMERS - with integrity, professionalism, and a commitment to excellence. It is well suited for an administrative professional who is highly organized, service-oriented, and interested in developing their career within executive support.\nYou will be responsible for:\nAdministrative & Executive Support\nProvide day-to-day administrative support to multiple Vice Presidents within the Data & Technology team\nManage calendars, schedule meetings, and coordinate availability across internal and external stakeholders\nCoordinate meeting logistics, including room bookings, and distribution of agendas and materials as required\nMonitor and manage meeting requests and follow-ups, ensuring accuracy and timely execution\nAssist with travel coordination, expense submissions, and basic administrative requests as required\nCollaboration & Backup Support\nWork collaboratively with the Executive Assistant to ensure consistent, high-quality support across the leadership team\nAct as backup support for the Executive Assistant when required, particularly during vacation coverage or peak periods\nShare information, processes, and priorities proactively to ensure continuity of support\nSupport broader administrative coverage within Data & Technology as needed\nMeeting & Stakeholder Coordination\nServe as a professional point of contact for internal and external stakeholders\nSupport the coordination of leadership meetings, working sessions, and recurring forums\nTrack meeting logistics and assist with follow-ups and action items where appropriate\nOperational & Team Support\nMaintain organized electronic filing and document management practices\nAssist with team communications and administrative coordination as required\nHow We Work at OMERS\nAt OMERS, we are committed to acting with integrity, working collaboratively, and delivering excellence in everything we do. We value people who take ownership, show respect for diverse perspectives, and approach their work with care and professionalism.\nThe Administrative Assistant is expected to demonstrate these principles by:\nHandling sensitive information with discretion and sound judgment\nBuilding respectful, trusted relationships across teams and leadership at all levels of the organization\nTaking pride in high-quality work and reliable follow-through\nApproaching challenges with a solution-oriented mindset\nContributing positively to a collaborative, inclusive team environment\n\nRequired Skills & Experience\n1-3 years of experience in an administrative, coordinator, or assistant role\nStrong organizational and calendar-management skills\nHigh level of professionalism, discretion, and attention to detail\nExcellent written and verbal communication skills\nAbility to manage multiple priorities in a fast-paced environment\nProficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint\nPreferred Skills & Experience\nExperience supporting multiple leaders or senior stakeholders\nExposure to a corporate, financial services, or technology environment\nInterest in developing a career path within executive support\nCollaborative and team-oriented\nService-focused with a strong sense of accountability\nAdaptable and eager to learn\nHighly organized and dependable\nTrusted to handle confidential information with care\nWe believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members. In delivering on our pension promise, keeping us connected to our work and each other, our flexible hybrid work guideline requires teams to come in to the office 4 days per week.\nThis posting is for an existing vacancy.The expected salary range for this position is $62,000.00 - $92,000.00 per year.You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans - details on these elements of compensation are included within OMERS & Oxford offer letters.\nAs one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work - and the members we proudly serve.\nFrom hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.\nArtificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.","description_format":"text","description_chars":6503,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work","Retirement plans"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Venture Capital"],"lifecycle":[{"event":"open","at":"2026-10-01T17:23:12Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.835,"p_room":1,"age_days":4,"expected_fill_days":14,"reasons":["conf:3","velocity","win:early","comp:junior,attention"],"computed_at":"2026-10-06T05:45:30Z"},"pay":{"stated_usd_annual":64626,"is_top_pay":true},"html_url":"https://alion.io/job/omers-ventures-administrative-assistant-data-technology","json_url":"https://alion.io/job/omers-ventures-administrative-assistant-data-technology.json","meta":{"generated_at":"2026-10-06T21:11:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":574,"day_limit":5000,"remaining_today":4426,"minute_limit":60,"resets_at":"2026-10-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":704301},"rest":"https://alion.io/mcp/rest/get_company?id=704301"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fomers-ventures-administrative-assistant-data-technology"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fomers-ventures-administrative-assistant-data-technology"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fomers-ventures-administrative-assistant-data-technology"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/omers-ventures-administrative-assistant-data-technology\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fomers-ventures-administrative-assistant-data-technology"}]}