{"id":1981160,"url":"https://alion.io/job/omers-ventures-administrative-coordinator","title":"Administrative Coordinator","company":{"id":704301,"name":"OMERS Ventures","domain":"omersventures.com","url":"https://alion.io/company/omers-ventures","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":true,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":14,"computed_at":"2026-10-07T05:47:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":48000,"max":58000,"currency":"CAD","period":"year","gross":null,"usd_annual":40672},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-06T23:36:25Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-07T18:35:52Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Choose a workplace that empowers your impact.\nJoin a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best.\nWe are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economiesand communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.\nJoin us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.\nDon’t just work anywhere - come build tomorrow together with us.\nKnow someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.\nThis position is responsible for providing a consistent, first class experience to all those that come in contact with the Scarborough Town Centre Management Office. Reporting to the Senior Property Manager, this role will be the first point of contact for the Scarborough Town Centre management office visitors and will entail support to the management team.\nAs the main office Receptionist, you will be the first point of contact for the Scarborough Town Centre Management Office and will provide general administrative support across the organization. You will handle the flow of people through the business and ensure that all responsibilities are completed accurately, delivered with high quality in a timely manner.\nYou Will Be Responsible For\nDemonstrating professionalism in a consistent manner that supports inclusion, ensures confidentiality, and exemplifies the Oxford Way\nActing as an Oxford /Scarborough Town Centre ambassador through phone and inter-personal interactions\nAnswering, screening, and forwarding incoming phone and in-person inquiries while providing general information as needed\nGreeting all office visitors, determining the nature of their visit, and directing them accordingly\nMaintaining security of the Management Office by following procedures and controlling access\nReceiving, sending, and sorting daily mail/deliveries/couriers, and tracking usage\nUpdating and maintaining telecommunication system for office and tenant listings\nManaging order process for departmental office supplies while exercising budget control\nCoordinating and stocking office supplies, equipment, and daily responsibilities of the kitchen and it’s items within the Management Office. \nAssisting the Office Coordinator with receiving and logging tenant cheques\nActing as a backup to the Office Coordinator role and duties\nSupporting all managers, including inputting expenses and Basware coding\nBooking of board/meeting rooms. Ensuring board/meeting room requests are met, and support the coordination of food orders, room set-up\nDistribution of tenant communication items, and complete with tenant collection/input of tenant sales, and insurance\nCollaborating with Office Coordinator to support various site initiatives by accomplishing related duties as needed and assigned, including clerical tasks\nResponsible for effectively managing an email inbox\n Required Skills & Experience\nMinimum 3 years of proven working experience in similar higher-level administration roles (preferably in shopping centre administration or comparable industry)\nA University Degree or College Diploma\nProficient with Microsoft Office Suite, including PowerPoint\nExcellent verbal and communication skills.\nHigh attention to detail in a fast-paced environment.\nPreferred Skills & Experience\nProfessionalism in dealing with customers, internal staff, contractors and visitors.\nResourceful and proactive in dealing with issues that arise\nAbility to organize, multi-task, prioritize and work under pressure\nExperience in event planning would be an asset\nProficient in typing with a high level of speed and accuracy\nExercises sound judgement and discretion in managing confidential records and sensitive business matters\nThis posting is for an existing vacancy.The expected salary range for this position is $48,000 - $58,000 per year.\nYou may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans - details on these elements of compensation are included within OMERS & Oxford offer letters.\nOxford's purpose is to strengthen economies and communities through real estate.\nOur people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve.\nFrom hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.\nArtificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. 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