{"id":984230,"url":"https://alion.io/job/omers-ventures-coordinator-design-construction","title":"Coordinator, Design & Construction","company":{"id":704301,"name":"OMERS Ventures","domain":"omersventures.com","url":"https://alion.io/company/omers-ventures","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":true,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":88,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":14,"computed_at":"2026-10-05T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":65000,"currency":"CAD","period":"year","gross":null,"usd_annual":45660},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true},{"name":"SharePoint","optional":true}],"status":"live","first_seen_at":"2026-08-27T00:00:00Z","employer_posted_date":"2026-08-27","last_verified_at":"2026-10-06T01:52:45Z","board_verified":true,"closed_at":null,"days_open":40,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":40},"description":"Choose a workplace that empowers your impact.\nJoin a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best.\nWe are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economiesand communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.\nJoin us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.\nDon’t just work anywhere - come build tomorrow together with us.\nKnow someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.\nOxford Properties Group is a leading global real estate investor, developer and manager. Our Design & Construction team delivers high-quality projects across our portfolio of retail, office and mixed-use assets. We are looking for an organized, proactive Coordinator to help keep our projects and our team running smoothly.\nAs a Design & Construction Coordinator, you will play a critical role in supporting the operational and administrative functions of the Design & Construction team. This position is responsible for coordinating project administration, contract and invoice processing, documentation management, reporting, and workflow tracking across a portfolio of active projects. While the role provides administrative support to the team, its primary focus is coordinating project processes, operational workflows, documentation, reporting, and system administration across the Design & Construction portfolio.\nYou will work independently to manage multiple priorities, ensure the timely flow of information and approvals, and help maintain consistency and efficiency across departmental processes.\nYou Will Be Responsible For\nServe as the central coordinator for administrative and operational activities across the Design & Construction team.\n\nCoordinate project administration activities including project setup, documentation management, status reporting, and project closeout requirements.\n\nSupport senior leaders and the broader D&C team by coordinating meetings, scheduling, communications, and other administrative workflows. This may include occasional travel arrangements.\n\nInitiate correspondence with tenants through the issuance of fixturing notices, welcome and design packages, work authorizations, and chargebacks where required.\n\nCreate new tenant projects in internal status-reporting systems and maintain, update, and distribute status reports as required.\n\nSupport project mobilization and closeout activities by coordinating documentation requirements, site access requests, and administrative controls.\n\nCreate projects in Ingenious, obtain funding approvals through internal workflows, and administer invoices through Ingenious and/or Basware.\n\nManage multiple priorities simultaneously, proactively resolve administrative and operational issues, and follow through on assigned initiatives to completion.\n\nCoordinate with the Legal team to facilitate the preparation, execution, and tracking of consultant, contractor, and construction agreements.\n\nDevelop, maintain, and continuously improve departmental templates, procedures, manuals, and document management practices.\n\nCoordinate vendor onboarding and act as a resource for vendor and consultant administrative inquiries.\n\nIdentify opportunities to improve workflows, reporting tools, and administrative processes that support project delivery and operational efficiency.\n\nRequired Skills & Experience\n3+ years of experience in a coordinator, project administration, operations, or administrative support role.\n\nExperience within Design & Construction, real estate, architecture, engineering, or a related industry is considered an asset.\n\nAbility to read and comprehend construction drawings is considered an asset.\n\nExcellent verbal and written communication skills, with the ability to communicate and collaborate effectively across all levels.\n\nPreferred Skills & Experience\nA university degree, college diploma or certificate in a related field, or equivalent experience.\n\nDemonstrated strength in time management and organization, with the ability to prioritize effectively in a fast-paced, demanding environment.\n\nStrong attention to detail and accuracy.\n\nStrong financial literacy skills.\n\nInitiative to identify and improve tasks, projects, or processes that may need attention.\n\nSound judgment, a proactive problem-solving approach, and the ability to work independently with minimal supervision.\n\nA collaborative, service-oriented mindset and the ability to build effective working relationships.\n\nProficiency in Adobe Acrobat, Bluebeam, Microsoft Office Suite, Outlook, and SharePoint.\n\nThis posting is for an existing vacancy.The expected salary range for this position is $55,000 to $65,000 per year.You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans - details on these elements of compensation are included within OMERS & Oxford offer letters.\nOxford's purpose is to strengthen economies and communities through real estate.\nOur people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve.\nFrom hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.\nArtificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.","description_format":"text","description_chars":6387,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Venture Capital"],"lifecycle":[{"event":"open","at":"2026-09-16T22:50:03Z"}],"visa":[],"liveness":{"score":15,"band":"cold","label":"Long shot","p_open":1,"p_active":0.439,"p_room":0.35,"age_days":39,"expected_fill_days":14,"reasons":["conf:0","velocity","win:tail"],"computed_at":"2026-10-05T05:45:15Z"},"pay":{"stated_usd_annual":45660,"is_top_pay":false},"html_url":"https://alion.io/job/omers-ventures-coordinator-design-construction","json_url":"https://alion.io/job/omers-ventures-coordinator-design-construction.json","meta":{"generated_at":"2026-10-06T03:02:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4551,"day_limit":5000,"remaining_today":449,"minute_limit":60,"resets_at":"2026-10-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":704301},"rest":"https://alion.io/mcp/rest/get_company?id=704301"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fomers-ventures-coordinator-design-construction"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fomers-ventures-coordinator-design-construction"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fomers-ventures-coordinator-design-construction"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/omers-ventures-coordinator-design-construction\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fomers-ventures-coordinator-design-construction"}]}