{"id":1642447,"url":"https://alion.io/job/omni-logistics-receptionist","title":"Receptionist","company":{"id":2094428,"name":"Omni Logistics","domain":"omnilogistics.com","url":"https://alion.io/company/omnilogistics","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Coppell, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":81000,"period":"year","method":"role_country_seniority_unknown","sample_n":4752},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Windows","optional":false}],"status":"live","first_seen_at":"2026-10-01T22:33:12Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-04T23:48:09Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"TheReceptionist serves as the first point of contact for visitors and employees alike, creating a welcoming and professional experience that reflects the organization's culture. They are responsible for managing front desk operations while providing a broad range of administrative and office support services to ensure efficient daily operations. Success in this role requires excellent communication skills, sound judgment, professionalism, and a strong commitment to customer service. This individual will maintain a positive office atmosphere, support internal teams, and contribute to the overall effectiveness of administrative processes.\nResponsibilities\nGreet, welcome, and assist visitors, customers, candidates, vendors, and employees in a courteous, professional, and service-oriented manner.\nManage incoming correspondence, direct inquiries appropriately, and relay accurate messages in a timely fashion\n\nReceive, sort, distribute, and track incoming mail, packages, and deliveries; prepare outgoing correspondence and shipments as required.\nMaintain the reception area, conference rooms, and common office spaces to ensure a clean, organized, and welcoming environment.\nCoordinate visitor check-in procedures and ensure adherence to office security and visitor management protocols.\nProvide administrative support including data entry, document preparation, filing, record maintenance, copying, scanning, and electronic document management.\nMonitor, order, and maintain office supplies, equipment, and inventory to ensure uninterrupted office operations.\nSchedule and coordinate internal meetings, conference rooms, and office functions, and general office operations, including preparing meeting materials and arranging logistics.\nAssist with onboarding activities for new employees, including preparing workspaces, coordinating materials, and supporting administrative tasks.\nServe as a liaison with vendors, building management, and service providers to facilitate timely issue resolution and effective service delivery.\nMaintain accurate records and administrative documentation while ensuring information is organized and readily accessible.\nSupport special projects and cross-functional initiatives as assigned by leadership or department stakeholders.\nEffectively manage competing responsibilities and adapt to changing business needs in a dynamic, fast paced office environment.\nDemonstrate professionalism, discretion, and strong customer service skills in all interactions.\nMaintain a clean, organized, and welcoming reception area.\nAll other duties as assigned to meet evolving business needs.\nQualifications\nEducation: High school diploma, GED, or equivalent required; Undergraduate degree from an accredited college or university preferred. \nExperience: Prior experience as a receptionist, administrative assistant, or office support role, preferably in a professional office environment preferred.\nStrong verbal and written communication skills with the ability to interact effectively with individuals at all levels of the organization.\nDemonstrated ability to manage multiple tasks, prioritize responsibilities, and meet deadlines with minimal supervision.\nExcellent organizational skills, attention to detail, and commitment to accuracy.\nStrong customer service orientation with a friendly, professional, and approachable demeanor.\nAbility to exercise sound judgment, problem-solving skills, and professionalism when handling inquiries and resolving issues.\nDemonstrated discretion and confidentiality in handling and protecting sensitive information.\nTechnical: Proficient with common office technologies, including Windows PCs, Microsoft O365 (Outlook, Word, Excel, PowerPoint, etc.) and web conferencing (Teams, Zoom, Webex, etc.)\nEnvironment: Comfort commuting to/from and working in a 100% on-site setting (listed in this posting), with travel for related meetings/events.\n#LI-Onsite #LI-RA1","description_format":"text","description_chars":3926,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transportation & Logistics","Logistics","Multimodal AI"],"lifecycle":[{"event":"open","at":"2026-10-01T22:33:12Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"green card filings: 1","filings_12m":0,"filings_prev_12m":0,"green_card_filings_12m":1,"median_offered_wage_usd":67500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":27,"reasons":["conf:0","win:early"],"computed_at":"2026-10-04T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/omni-logistics-receptionist","json_url":"https://alion.io/job/omni-logistics-receptionist.json","meta":{"generated_at":"2026-10-05T02:03:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2712,"day_limit":5000,"remaining_today":2288,"minute_limit":60,"resets_at":"2026-10-06T00:00:00Z"}}}