{"id":4109805,"url":"https://alion.io/job/omnia-administrator","title":"Administrator","company":{"id":2448693,"name":"Omnia","domain":"omnia.co.za","url":"https://alion.io/company/omnia-co-za","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Sandton, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-11T23:08:48Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T23:08:48Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"ADMINISTRATOR (FTC)\nLocation: Fourways, MonteCircle, Gauteng, South Africa\nBusiness Unit: BME | Administration\nReports To: Administration Manager\nContract Type: Fixed Term\nDuration: 3-6 months\nSubmission Closing Date: 15 November 2026\nJoin BME and shape the future of mining.\nBME, a division of Omnia Holdings, is a leading global provider of blasting and mining solutions, partnering with customers to improve safety, productivity and sustainability across the mining value chain. Combining advanced blasting technology, digital innovation, explosives and technical expertise, we help mining operations solve complex challenges, optimise performance and unlock value. From open-pit mines to underground operations, our solutions support responsible, efficient mining and enable the critical resources needed to power modern economies.\nAs part of Omnia Holdings Limited (JSE: OMN), you'll join a global, diversified business operating across the agriculture, mining and chemicals sectors. With operations in 23 countries, customers in more than 40 countries, over 70 distribution centres, and approximately 3,800 employees worldwide, Omnia develops innovative products, technologies and services that support food security, responsible mining and sustainable industrial development. Through science, innovation and collaboration, we help customers use resources more efficiently, solve complex operational challenges and create lasting value for a changing world.\nAt Omnia, you'll have the opportunity to work alongside industry experts, contribute to meaningful challenges, and grow your career in a purpose-led organisation committed to innovation, learning and sustainable impact.\nInnovating to enhance life, together creating a greener future.\nROLE IMPACT\nThe purpose of the job is to ensure compliant and accurate administrative support\nKEY RESPONSIBILITIES\nINVOICING:\n\nCreate quotations for customer purchase orders\nReceives Purchase Requisition from the customers.\nVerify information on loading sheets / delivery notes balance\nCreate sales order on D365 for the delivery to enable Head Office to do the billing of the customer.\nUploading supporting documents for the sales orders\nFiling of documents in an organised manner.\nTransacting on Third party systems (Ariba/Coupa)\nPROCUREMENT:\nPerforming the administration of all purchases made by the operations.\nEnsures that the PR is duly authorised, material specifications are correct, cost codesare correct, and that the documentation is otherwise in order. In the event of incorrect\ncost codes, will make the necessary correction\n\nEnter the order detail on D365 so that a Purchase Order can be generated for suppliers\nEnsure that the order is entered on to D365 and monitor the approval thereof.\nEnsures that the PR is tied up with the order batch (including the quote, printed order, delivery note, invoice, statement).\nGENERAL ADMINSTARTION:\nFiling.\nArchiving of old documents.\nKeeping files up to date and in a neat order.\nPerforming problem solving duties when customers have queries relating to invoicing of delivery notes.\nAd-hock tasks requested by managers\nAssisting with head office requests on site information required\nAssisting with booking of medical and induction training.\nAssist with staff contracts / paperwork.\nTravel and accommodation bookings (Travel IT) create /close WO`s for all fleet related orders\nSTOCK ADMNISTARTION:\nReceive daily delivery notes from the operations to verify stock transfers from theplants/sites\n\nReconciliation of stock count figures as required and issue/sold on a weekly /monthlybasis\n\nCaptures data and reconciles the inbound, outbound, and stock on hand figures to\nCompletes the weekly Inventory Report as well as Variance Report.\nCreate counting journals on D365\nUploading of counting journals and recons onto SharePoint\nAssist with the fault finding when variances occur.\nVerify stock status of on-hand stocks and report on information\nTRANING DATA CAPTURING & ADMNISTRATING:\nCreate training schedules\nEnsure any completed Training is captured and entered the Training Data Base daily.\nCapturing of training results and certificates on CRS\nUpdates of the Training register.\nUpdates of the Site Induction.\nAssisting with the Training Needs per employee per site for programme purposes.\nShould there be a requirement that Training reports of the various employees are sent to the relevant site Ops Managers upon request by the same.\nUpdate site specific TNA's\nAd-hock tasks requested\nSHERQ RESPONSIBILITIES\nUpdating of SHEQ registers\nUploading of Safety statistics\nMaintaining contractor's pack\nOrdering and issuing of PPE\nUpdating of SHEQ registers\nMINIMUM REQUIREMENTS\nQualifications\nGrade 12 / Matric\nAdministration certificate / diploma\nExperience\n3-5 years of experience in fleet administration activities \nHands-on experience on transaction systems, Preferably D365,\nExperience on D365, SharePoint and 3rd part tracking systems\nCode 08 / Code B Licence\nMs office (Word, Excel, E-mail)\nKey Competencies\nCustomer Focused \nAttention to detail \nNumeric skills \nAssertive \nAble to take control \nSystematic\nPlanning and Organizing \nFollowing Instructions and Procedures \nDeciding and Initiating Action \nDelivering Results and Meeting Customer Expectations \nApplying Expertise and Technology \nCoping with Pressures and Setbacks\nDIVERSITY, EQUITY & INCLUSION\nA diverse team drives stronger outcomes. At Omnia, we are committed to creating an inclusive workplace where every individual is valued, respected and empowered to contribute. We believe that diverse perspectives, experiences and backgrounds strengthen our ability to innovate, solve complex challenges and create sustainable value. We welcome applications from suitably qualified candidates who share our commitment to excellence, collaboration and making a positive impact.\nTHANK YOU FOR YOUR INTEREST\nThank you for considering a career with Omnia. We appreciate the time and effort invested in your application. Our Talent Acquisition team carefully reviews every application received. While only shortlisted candidates will be contacted, we encourage you to keep exploring future opportunities within the Omnia Group as we continue to grow our teams across agriculture, mining and chemicals. 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