{"id":3377795,"url":"https://alion.io/job/omnicom-budget-project-coordinator","title":"Budget Project Coordinator","company":{"id":720301,"name":"Omnicom","domain":"omc.com","url":"https://alion.io/company/omnicom","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":79,"open_postings":81,"ghost_share":0,"stale_share":0.827,"repost_share":0,"time_to_fill_p50_days":35,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":24000,"max_usd":45000,"period":"year","method":"role_country_seniority_unknown","sample_n":1125},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-27T00:00:00Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-31T21:17:50Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Agency:\nPHdJob Function:\nMediaJob Subfunction:\nMedia Planning and BuyingJob Description:\nSummary\nA dynamic and passionate Budget Project Coordinator who will support the Client Accounting team by delivering accurate and timely administrative, project coordinator, and reporting support.\nResponsibilities\nManagement & Communications\nPerform monthly all client financial milestones from authorization to vendor reconciliation.\nMaintain (Hive Finance Workflow) project management tool to enable efficient and timely month-end best practices.\nReview draft billing and ensure accuracy of billing address, attention, commission rate, taxes, and any specific codes as required by individual clients (User Fields).\nCoordinate and ensure that all draft billing is approved by assigned staff.\nReview and approve live billing packages prior to client distribution, following up on any billing discrepancies with internal staff.\nLead and ensure reconciliation of vendor invoices in compliance with client contracts.\nLead and ensure input (including revisions) is done properly and in a timely manner\nResponsible for estimate creations in MediaOcean and leading the campaign closing process in a timely manner.\nLiaise with the strategy team and accounts payable to resolve supplier invoice discrepancies.\nResponsible for budget management tracking across all disciplines.\nManagement of client accounts receivable and the follow-up with clients on overdue invoices.\nReporting & Compliance\nMaintain Budget Control Reports (BCR) in accordance with client reporting requirements.\nUpdate and review BCRs monthly for approval and subsequent distribution/presentation to client.\nReview of all media purchase authorizations (MPA) for accuracy of language, costs in net versus gross dollars, commission and fees, foreign exchange if applicable, and taxes (GST, HST, QST)\nMaintain all trackers: Purchase orders (PO), agency MPA.\nEnsure maintenance of Hive and compliance by all teams.\nEnsure proper client purchase authorization/approvals are received and retained.\nMaintaining (central) filing system for client files. (record retention)\nSkills\nMicrosoft Office Suite (Intermediate)\nAbility to manage conflicting priorities in a fast-paced, deadline-driven environment\nGood Stress Management (Developing) and priority management (Developing)\nDetail-oriented (Developing), and the ability to maintain a high degree of accuracy (Developing)\nStrong Organizational (Intermediate) and multi-tasking (Intermediate) skills\nStrong Communication Skills (Intermediate)\n\n50,000.00\nTo the extent permissible by local law, Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.\nOmnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us-we look forward to getting to know you. 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