{"id":3965983,"url":"https://alion.io/job/omnicom-business-coordinator","title":"Business Coordinator","company":{"id":720301,"name":"Omnicom","domain":"omc.com","url":"https://alion.io/company/omnicom","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":104,"ghost_share":0,"stale_share":0.808,"repost_share":0.019,"time_to_fill_p50_days":36,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-09T14:13:21Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-09T14:13:21Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Agency:\nOlixirJob Function:\nAccount Management and GrowthJob Subfunction:\nAccount ManagementJob Description:\nJOB SUMMARY:\nManaging projects is the engine of the agency, running the day-to-day delivery of projects and balancing the need for exceptional quality and project profitability. The Business Coordinator is an entry-level position with the primary responsibility to coordinate execution of projects for assigned brand(s) under the supervision of either a Senior Project Manager or Account Director. The Business Coordinator will work closely with the Account, Strategy, Copy, Creative and Studio departments for all projects as well as with the Digital team for digital projects. This position requires extreme attention to detail, excellent communication, organisational and multitasking skills as well as knowledge of internal agency process and protocols to be able to carry a job through to completion.\nESSENTIAL FUNCTIONS:\nAgency Operations: Understands agency process, knows how the agency works, and how jobs flow through the agency\nCross-Functional Collaboration: Supports cross-functional team by assisting with monitoring client projects\nFinancial Tracking: Plays a role in learning the agency’s financial operations\nJOB DUTIES/RESPONSIBILITIES:\nClient Management/Relationships\n· Attend client status calls and capture notes, circulating to internal team for sign-off before sharing with the client\n· Diarise client calls\n· Support the Account Manager in preparing for client calls, and update weekly status reports\n· Help the Account Manager put together contact reports\n· Start updating client on status calls on assigned projects\nBusiness Acumen\n· Build understanding of agency deliverables and gain exposure to working on different types of projects\n· Build understanding of our clients, their different departments (e.g. medical, commercial) and their processes\n· Familiarise yourself with the various agency processes and when/how to successfully apply them\n· Start developing an understanding of project financials and finance processes\n· Actively monitor ad pharm/data monitor etc. to understand the healthcare landscape and share with wider team\nFinancials\n· Working with the Project Manager, gain exposure to scope development\n· Set up job numbers\n· Make sure job numbers and scope details are accurately captured on the finance tracker and distributed to the relevant teams\n· Support the Project Manager with creating project estimates and burn reports\n· Participate in finance meetings\nDay-to-day Delivery\n· Gain understanding of managing internal systems and tools (Ziflow, Workfront, Vantage, Smartsheets, Float, Invoicing briefs) and support the Project Manager or Account Manager in completion of tasks\n· Start managing internal processes:\no Weekly resourcing\no Assigning tasks\no Internal reviews\no QC checks\n· Working with the Project Manager, gain exposure to timeline development and management\n· Working with the Project Manager, gain exposure to developing SOWs and change orders\n· Start tracking timings, sending out reminders and hot sheets to the team to drive timeline adherence\n· Schedule internal meetings and circulate notes, capturing key actions\nBusiness Development\n· Shadow and support pitch/proposals teams\n· Support with ad hoc requests/desk research (strategy team)\nEDUCATION:\nDEGREE/DIPLOMA\nAREA OF STUDY\nREQUIRED/PREFERRED\nBachelor’s Degree or equivalent\nNA\nRequired\nEXPERIENCE:\nMINIMUM EXPERIENCE\nAREA OF EXPERTISE\nREQUIRED/PREFERRED\n6 months - 1 year\nProject Management or Account Management\nRequired\nKNOWLEDGE, SKILLS, & ABILITIES:\n· Interest in healthcare\n· Confident in major Microsoft packages, including Word, Excel and PowerPoint\n· Strong written and verbal communication\nCOMPETENCIES:\n· Communication\n· Organisation\n· Detail Orientated\n· Collaborative\n· Interpersonal skills\n· Curiosity\n· Problem Solving\n\nTo the extent permissible by local law, Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.\nOmnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us-we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.\nLink to Recruitment Privacy Notice: https://www.omc.com/privacy-notice/","description_format":"text","description_chars":4585,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Advertising","Digital Marketing"],"lifecycle":[{"event":"open","at":"2026-11-09T14:13:21Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Licensed UK visa sponsor (Skilled Worker, Senior or Specialist Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker; Global Business Mobility: Senior or Specialist Worker","cap_exempt":false,"checked_at":"2026-11-09T07:32:21+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":36,"reasons":["conf:2","win:early","comp:junior,brand"],"computed_at":"2026-11-09T16:32:56Z"},"pay":null,"html_url":"https://alion.io/job/omnicom-business-coordinator","json_url":"https://alion.io/job/omnicom-business-coordinator.json","meta":{"generated_at":"2026-11-09T16:32:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24133,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":720301},"rest":"https://alion.io/mcp/rest/get_company?id=720301"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fomnicom-business-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fomnicom-business-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fomnicom-business-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/omnicom-business-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fomnicom-business-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3965983}},{"tool":"search_jobs","arguments":{"company":"omc.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3965983},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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