{"id":1365780,"url":"https://alion.io/job/omnicom-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":720301,"name":"Omnicom","domain":"omc.com","url":"https://alion.io/company/omnicom","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":84,"ghost_share":0,"stale_share":0.917,"repost_share":0,"time_to_fill_p50_days":16,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":65000,"currency":"CAD","period":"year","gross":null,"usd_annual":45660},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"SharePoint","optional":true}],"status":"live","first_seen_at":"2026-09-01T00:00:00Z","employer_posted_date":"2026-09-01","last_verified_at":"2026-10-18T12:15:56Z","board_verified":true,"closed_at":null,"days_open":49,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":49},"description":"Agency:\nOmnicom MediaJob Function:\nBusiness SupportJob Subfunction:\nExecutive and Administration SupportJob Description:\nLOCATION: Toronto - Hybrid 3 days a week in the office Tuesday - Thursday and more as needed. Monday & Friday will be remote.\nPosition Summary\nThe Executive Assistant provides efficient, organized, and professional administrative support to multiple Executives and agency reception. As the ideal candidate, you are an effective communicator and are comfortable interacting with team members, clients, and vendors at all levels in the business. You’re a consummate team player, able to build great relationships across the organization, and create a welcoming atmosphere for guests. You possess strong problem-solving skills, take ownership and pride in seeing your work through to completion, and are always one step ahead of your executives’ needs.\nKey Responsibilities\nExecutive Management\nExecutive calendar management, ensuring their day runs smoothly\n\nManage Executive travel bookings, and expense management through Concur\n\nSupport executives with meeting room requests; help teams navigate any\n\nbooking conflicts as needed\n\nOffice Management\nManage repairs, cleaning services and building upkeep\n\nOrdering and maintaining office supplies\n\nPresence at reception on assigned floor, greeting guests and facilitating office requirements of the day\n\nCoordinate internal agency events that contribute to agency culture\n\nResponsible for building decks and driving presentations for agency townhalls.\n\nSupport team members with courier requests, providing direction and information.\n\nClients\nPrep for client meetings in the office. Includes ensuring that boardrooms are booked and prioritizing their needs while onsite.\n\nAssist with any catering requests for meetings as needed\n\nDesired Skills & Experience\nPrevious experience in an administrative role, supporting senior leadership\n\nProven experience working in a professional manner: ability to handle sensitive information with a high degree of confidentiality\n\nInterpersonal and organizational skills with an ability to maintain confidentiality\n\nAbility to work with minimal supervision and direction within a fast-paced, deadline- oriented environment\n\nAbility to interact professionally and positively with all levels of employees and clients\n\nDemonstrated aptitude to prioritize tasks based on comparative importance and urgency\n\nAttention to detail and demonstrated ability to provide a high level of accuracy\n\nSolid judgment and decision-making ability\n\nProficiency in expense management, travel coordination and office administration\n\nAttention to detail and a team player\n\nIndepth knowledge and proficiency in the use of Microsoft Office, including but not limited to Word, Excel, PowerPoint, Teams, and SharePoint\n\nThis is an active vacancy. We are currently hiring for this role and reviewing applications on an ongoing basis.\nExpected Salary: $55,000 - $65,000\nOmnicom Media is providing the compensation range that the company is willing to pay for this position based on the successful applicant’s education, experience, knowledge, skills and abilities. In addition, Omnicom Media provides rewarding offerings such as:\nGenerous paid time off with a minimum of 37 paid days off including vacation and monthly wellness days. We also have four-day long weekends, half-day summer Fridays, and meeting-free Friday afternoons year-round.\n\nA flexible hybrid work model that works for you.\n\nA focus on personal development with formal training opportunities, including mental health training and inclusion education for everyone.\n\nA chance to be part of and grow within a global network of agencies.\n\nThe opportunity to contribute to our company culture by joining one of our many community-based employee groups, such as Black Employee Network, Girls on Fire, Hispanic or Latinx Alliance, Neuro Network, Pan-Asian Network, and Rainbow Lounge.\n\nOmnicom is an equal opportunity employer, committed to providing equal employment opportunities to all employees and applicants without regard to race, colour, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, disability, or any other basis prohibited by applicable federal, provincial, or municipal law. If you require an accommodation in any aspect of the selection process, please reach out to \n\n$55,000 - $65,000\nOmnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.\nOmnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us-we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.\nLink to Recruitment Privacy Notice: https://www.omc.com/privacy-notice/","description_format":"text","description_chars":5301,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Commerce","Multimodal AI"],"lifecycle":[{"event":"open","at":"2026-09-28T02:00:00Z"}],"visa":[],"liveness":{"score":6,"band":"cold","label":"Long shot","p_open":1,"p_active":0.218,"p_room":0.28,"age_days":48,"expected_fill_days":16,"reasons":["conf:17","stale_co","velocity","win:tail","crowd:brand"],"computed_at":"2026-10-19T05:45:15Z"},"pay":{"stated_usd_annual":45660,"is_top_pay":false},"html_url":"https://alion.io/job/omnicom-executive-administrative-assistant","json_url":"https://alion.io/job/omnicom-executive-administrative-assistant.json","meta":{"generated_at":"2026-10-20T01:34:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1967,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":720301},"rest":"https://alion.io/mcp/rest/get_company?id=720301"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fomnicom-executive-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fomnicom-executive-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fomnicom-executive-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/omnicom-executive-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fomnicom-executive-administrative-assistant"}]}